Beruflich Dokumente
Kultur Dokumente
Name of Student
: A.K Madugalla
Table of Contents
List of Figures .................................................................................................................................. 3 List of Tables .................................................................................................................................... 3 Background Information .................................................................................................................. 4 Library IT Infrastructure and its current situation ........................................................................ 4 Other Countries ............................................................................................................................ 4 Importance of the Project ................................................................................................................. 6 Steps taken to Share Resources .................................................................................................... 7 Scope and Objectives of the Project ................................................................................................. 7 Requirement Analysis ...................................................................................................................... 8 Expenditure on Purchases............................................................................................................. 8 Total Expenditure ..................................................................................................................... 8 Expenditure- University wise ................................................................................................... 9 E-Resources .................................................................................................................................. 9 Coverage of required journals by fulltext databases............................................................... 12 Issues to be Resolved ..................................................................................................................... 13 Proper Funding Policy ................................................................................................................ 13 A Central Regulatory Body ........................................................................................................ 13 Altering attitudes of Library Staff .............................................................................................. 13 Alternatives to be Considered as Solutions .................................................................................... 14 Integration via Existing Library Management Systems ............................................................. 14 Open Source Library Management Systems .............................................................................. 14 ULibNet ...................................................................................................................................... 15 Developing a Unique Library Management System .................................................................. 15 Proposed Strategies and Recommendations ................................................................................... 16 Policy Endorsement .................................................................................................................... 16 Network ...................................................................................................................................... 16 Implementing as a Web 2.0 solution .......................................................................................... 16 Benefits of the Proposed Solution .................................................................................................. 17 Requirement Specific Solution ................................................................................................... 17 Easily Customizable ................................................................................................................... 17 Minimal Cost .............................................................................................................................. 17 Improved user interaction ........................................................................................................... 17 Improved Security and Ease of Access ...................................................................................... 17 Addresses all Sectors of Information Resources ........................................................................ 18 Funding and Authority will not be abused ................................................................................. 18 Conclusion ...................................................................................................................................... 19 Literature Survey ............................................................................................................................ 20 References ...................................................................................................................................... 21 Appendix 01 ................................................................................................................................... 22
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List of Figures
Figure 1: Libraries Using Evergreen ILS in USA and Canada ........................................................ 5 Figure 2: Total expenditure of the University Sector ....................................................................... 8 Figure 3: Actual Expenditure for items purchased (01.01.2008- 31.12.2008) ................................. 9 Figure 4: Total Expenditure on Online Databases.......................................................................... 10 Figure 5: Expenditure of Colombo University Library on Full text Databases ............................. 10 Figure 6: Expenditure of Colombo University Library on Full text Databases ............................. 11 Figure 7: Expenses in Purchasing the Emerald Database............................................................... 11 Figure 8: University Libraries Based on the Library Management Software Type ....................... 14
List of Tables
Table 1: Coverage of Required Journals by full text databases... 12 Table 2: Library Usage on the regularity of Usage17
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Background Information
Sri Lanka is a developing country with a population of 190 million (Department of senses and Statistics, 2001) where within 250002 km there are more than 6557 libraries which can be categorized as national libraries, academic libraries, special libraries and public libraries. The term academic libraries indicate libraries belonging to higher educational institutes such as universities, colleges, technical and vocational training institutions, etc Among these libraries the university libraries are universally considered as the highest level educational institute in which students study for degrees and academic research are being done (OED, 1998). Over the years universities have become a center of excellence for knowledge and their libraries have become an integral part of them. Hence the university library has been invariably named as the heart of all university fractions (Sharma, 1978) and it is this heart that is focused in this study.
Other Countries
The INFLIBNET, India is the resource sharing network that is managed by the UGC of India. It is involved in creating an infrastructure for sharing of library and information resources and services among Academic and Research Institutions. INFLIBNET works collaboratively with Indian university libraries to share the information resources and among the libraries.
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Open source integrated library systems such as Evergreen and Koha are the solution United States of America has come up with. These are deployed by many libraries around USA and since by default they have resource sharing capabilities, the information resources are shared via these systems.
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Requirement Analysis
University libraries such as Moratuwa and Colombo have mass resources waiting to be tapped by their university students. Yet with the development in the fields of information technology and such, none of these libraries can call themselves self-sufficient anymore and there is a grave need to have information sharing methodologies among these universities. Upon having few discussions with these university library staffs and referring the circulations published by the UGC following statistics were found.
Millions
LKR 120.00
LKR 100.00 LKR 80.00 LKR 60.00 LKR 40.00 LKR 20.00 LKR 0.00
101.1806962 83.51646567
11.09
Books
Periodicals
Non Print
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Millions
16.00 14.00 12.00 10.00 8.00 6.00 4.00 2.00 0.00 Books Periodicals Non-Print Braille Materials
As depicted in the above graph it is evident that millions are spent annually by each university on purchasing books, periodicals, non print materials and braille materials. Yet most of these expenses are born due to replication of resources. The books and periodical articles purchased by the colombo university is much the same as those purchased by the peradeniya university. The approximately 9 milliion spent by colmbo university and the 7 million spent by the peradeniya university can be avoided and reduced if all the universities had a resource sharing mechanism.
E-Resources
The e-resources include all forms of articles in the digital format. Out of these resources the online journal databases such as Emerald, IEEE take up the majority of library expenses. The expenditure on e-resources is analyzed using the data gathered from the Colombo and Moratuwa University libraries within 2009, 2010 and 2011.
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Thousands
17232.74448
16272.057
$12,000.00
US $ $10,000.00 $8,000.00 $6,000.00 $4,000.00 $2,000.00 $0.00 2010 Year 2462.09117
Moratuwa University
2011
This is the total expenditure of Moratuwa and Colombo Universities on the online databases. Each of these expenses can then again be categorized based on the databases they have purchased as follows.
$7,000.00 $6,000.00 $5,000.00
US $
$4,000.00 $3,000.00 $2,000.00 $1,000.00 $0.00 H.W Wilson JSTOR 2009 2010 2011
Emerald Databases
Hein Online
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Hundreds US $
$500.00 $450.00 $400.00 $350.00 $300.00 $250.00 $200.00 $150.00 2009 2010
$100.00
$50.00 $0.00 ACM Digital Library Emerald Grove Art Online Databases IEEE Xplore Science Direct
2011
Above are the expenses born by Colombo and Moratuwa universities with respect to purchasing of databases. Since Colombo university users are much more management oriented than the Moratuwa university users, they have purchased databases such as JSTOR, HW Wilson and Hein Online (Law). Where as Moratuwa university has focused on IEE and ACM Digital library, etc Yet both these have purchased the emerald databases even though Moratuwa university has purchased the 175 title package while the Colombo university has selected the 200 title package due to its varying users.
$8,000.00 $7,000.00 $6,000.00 $5,000.00 US $ $4,000.00 $3,000.00 $2,000.00 $1,000.00 $0.00 2010 5145
6700
6500
7035
2011
The $5145 amount spent by Colombo University and the $6700 amount spent by Moratuwa University adds up to the fact that both these universities have spent a total of $1, 1845 on purchasing the same database in 2010. And in 2011 they have spent a total of $13, 535 for the same purpose. If resources were shared, both these universities could have shared the same database and thus instead of a total of $1, 1845 they would have to have paid only $6700 in 2010 and instead of $13, 535 they could have spent only $7035 in 2011. This is only a single instance of financial resources that can be saved from information resource sharing. And when this is applied to the whole university sector the total of Rs. 101180696.15 spent on books and Rs. 83516465.67 spent on periodicals and Rs. 11088497.28 spent on non-printed articles could be reduced in millions.
This table depicts the percentage of available number of titles in each database as a percentage of the required list of titles. Most of the university libraries are not able to purchase all the titles they wish to purchase due to budgetary constraints. This situation can be avoided if the resources were shared aong the libraries and a central agency would be funding the purchasing of resourcs.
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Issues to be Resolved
By studying the university library system and its history, certain issues were identified that have to be solved prior to the implementation of an effective resource sharing mechanism.
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43%
A According to the graph, since 6 libraries out of a total of 15 are using LibSys, it can be recognized as the mostly employed library management software. Yet it does not amount to even half the number of total university libraries. Therefore if it was attempted to install and configure the same Library Management Software in all the university libraries more than half of the existing library systems will have to be transformed and this would also demand more than half the universities to endure new purchasing and licensing costs.
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ULibNet
University Library Network (ULibNet) is a proposal that has been put forward bearing the resource sharing concept in mind and is still being considered by the UGC committee. Yet this proposal focuses only upon the sharing of books and other printed articles among the libraries. The sharing of e-resources such as databases and printed journals are completely disregarded in this proposal.
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Policy Endorsement
It is crucial for the success of the project to endorse a policy at the governmental or ministerial level. The proposal to share informational resources need to be agreed upon by both the ministry of higher education and ministry of finance and it needs to be included as a revision to the countrys development plan. It also needs to be accepted by all the university librarians and library staff. The UGC or one of its affiliated bodies has to consent to act as the regulatory authority coordinating all university libraries and the terms of the funding policy, the role of each university and
Network
The proposed web based system needs to be accessible within the universities with a minimum delay and has to be inaccessible to outsiders. To facilitate these ease of access and security features its recommendable to host the developed system in LEARN. LEARN is the NREN (National Research and Education Network) of Sri Lanka, which interconnects Educational and Research institutions across the country, and provide network related services to them (Lanka Education and Research Network | Lanka Education and Research Network. 2011). Currently it interconnects all of the UGC funded state universities, the University Grants Commission, the Ministry of Higher Education and many other educational institutes affiliated to the state.
Easily Customizable
Unlike open source library systems, this system would be unproblematically customizable. Maintenance would not require high technical expertise and therefore libraries will not need to recruit new technical staff members.
Minimal Cost
Unlike in using the already installed library systems, the proposed solution would not give rise to licensing and maintenance cost. Since it can be developed another library user, there would be zero development cost.
Implementation of the system as a web 2.0 would ensure active participation of all users within the library users network via forums and comments.
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Conclusion
Sri Lankan libraries have been in the forefront of technology since 1986 which was the year when they started focusing on the automation of university libraries. In complying with the technological advances of the world the university libraries implemented propriety library management software. Yet they had to face difficulties with this implementation due to the high cost in licensing the library management software, and as the libraries of a developing country, Sri Lankan universities were not able to afford it. Therefore the need for a novel mechanism to manage library information has arisen. Along with this, the need of resource sharing has also arisen in the libraries due to budgetary constraints, libraries inability to store all resources in one place and their inability to cater to the varying needs of the users (both undergraduates as well as lecturers. Over the years university libraries have attempted many resource sharing mechanisms and some of them have failed drastically while the others are still functioning unknown to many of its users. E-Consortia was one such project that failed due to lack of funds and interlibrary loans and British Document supply Centre systems are used with a loose network of no established procedure. In this study, the need for resource sharing is identified by gathering data about all the university libraries. A special attention is paid to Moratuwa and Colombo University libraries by interviewing their staff members and accessing their documents. The study depicted that by having a resource sharing mechanism to share all printed, electronic documents as well as non printed materials (Audio, Video) annual expenditure of each university library can be reduced drastically and it would also help to improve user satisfaction. The solution suggested to share resources is the development of a web based system specifically targeting the Sri Lankan university libraries. Yet in order to make it a success a central regulatory body such as UGC has to be established for this network and proper funding policies have to be endorsed. The library staff members attitudes also have to be altered to help implement a resource sharing initiative. And finally it is recommended to host the proposed web based system in the LEARN and to integrate the characteristics of a web 2.0 in to the system to improve its success.
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Literature Survey
Resource Sharing Resource sharing is a concept that is discussed and focused upon in many of the libraries around the world today. It is considered to be the pillar of library modernization and is accepted to be an essential step that has to be followed if the libraries intend to stay in tune with the modern world and its expectations. Swift growth of modern literature along with rapidly diminishing budgets as well as growing information requirements has made resource sharing a must in todays context.
Situation of Sri Lankas Libraries Sri Lankan libraries have attempted to stay in the forefront of the technological advances since the 1980s. Currently the university libraries are using propriety software such as ALICE for Windows, ISURU and LibSys. The Sri Lankan university libraries had survived in the past few years mainly due to the foreign aid projects such as Sida/SAREC. Yet since these projects were mainly focused on funding the purchases of e-resources, it has resulted in the library users getting used to the e-resources and therefore the users are expecting the libraries to facilitate this requirement as well. Over the years library staff has got used to play the role as a mere provider of books and periodicals and are content with tackling their day to day problems instead of attempting to focus on wider vistas of knowledge.
Sri Lankas Economical Situation With the end of the war Sri Lankan government has started focusing on reconstruction and development projects to improve the living condition of the country. Therefore the higher education and educational institutes are given a secondary importance where the budget only addresses the traditional costs of education and are not attempting to launch any educational reforms that would increase the annual allocation on education.
Status in Other Countries USA has moved over to resource sharing with the implementation of open source library management systems and has succeeded in achieving this goal due to their high availability technical expertise. Malaysia and Kuwait are considering resource sharing initiatives and yet are facing problems due to similar conditions such as lack of financial resources as in Sri Lanka. Yet they are attempting to overcome this problem and implement a resource sharing mechanism with the use of foreign aids and so on.
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References
1. Department of Census and Statistics-Sri Lanka. 2011. Department of Census and Statistics-Sri Lanka. [ONLINE] Available at: http://www.statistics.gov.lk. [Accessed 8th August 2011]. 2. Oxford Advanced Learners Dictionary (1998), 4th edition, Oxford University Press, Oxford. 3. Sharma, J.S (1978), Library Organization, Vikas publishing house, New Delhi. 4. Inter University Committee on Librarians (1987). Report on computerization of university libraries in Sri Lanka. Unpublished report submitted to University Grants Commission by university librarians. 5. Edwards, H.M. (1994), Library cooperation and resource sharing in South Africa; considerations for the future. South African Journal of Library and Information Science, Vol. 62 No. 2, pp. 113-16 6. Goonethileke, HAI 1975, P130, A University, its library, and the undergraduate, in Oshavari Corea (ed), Libraries and People, Colombo Public Library, Colombo 7. Lanka Education and Research Network | Lanka Education and Research Network. 2011. Lanka Education and Research Network | Lanka Education and Research Network. [ONLINE] Available at: http://www.ac.lk/. [Accessed 10 August 2011]. 8. What Is Web 2.0 - O'Reilly Media. 2011. What Is Web 2.0 - O'Reilly Media. [ONLINE] Available at: http://oreilly.com/web2/archive/what-is-web-20.html. [Accessed 16 August 2011]. 9. Jayasuriya, S, 2011. University Library Services in Sri Lanka: A Historical Perspective. Journal of University Librarians Association, Sri Lanka, Vol 15, Issue 1 10. Marimuthu, V, Paraman, V, 2011. Analysis of Informatin Technology (IT) applications in academic libraries in Kuwait. Library HiTech News, Emerald Group Publishing Limited, Number 2, 1-6. 11. Majid, S, Anwar, M..A, 1999. Resource sharing among Agricultural Libraries in Malaysia. Library Review, Volume 48, Number 8, 1. 12. University Grants Commission, Sri Lanka, UGC, 2008. Sri Lanka, a Statistical Profile of University Libraries. 1st ed. Sri Lanka: UGC.
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Appendix 01
LibSys
University of Moratuwa University of Kelaniya University of Jaffna Sabaragamuwa University of Sri Lanka Open University, Sri Lanka Eastern University of Sri Lanka
ISURU
University of Ruhuna Wayamba University of Sri Lanka South Eastern University of Sri Lanka Rajarata University
WINISIS
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