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GEMS

Confuguration Guide Version 1.0

GEA Energy System (INDIA) LTD SAP ECC 6 Implementation Project Project System

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DOCUMENT RELEASE NOTICE
Client Project GEA Energy System (INDIA) LTD GEMS

Document Details Name Version No. 1.0 Description

Configuration Guide Project System

The Configuration guide Document is a common frame of reference for the User Team and the Implementation Team. This will be the base for the support and future release.

Revision Details Action taken (add/del/chg) Preceding page No. New Page No. Revision Description

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Document Rvision GEA
Client Project GEA Energy System (INDIA) LTD GEMS

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Content Project System: Configuration Guide.........................................................................................6 1 Purpose..............................................................................................................................6 2 Preparation.........................................................................................................................6 .2.1 Prerequisites................................................................................................................6 3 Configuration.......................................................................................................................7 .3.1 Maintaining General Settings for Project System.........................................................7 3.1.1 Defining Basic Settings for Projects WBS Structure................................................7 .3.1.1.1 Maintaining Project Types for Standard WBS Elements...............................7 .3.1.1.2 Creating User-Defined Fields for WBS Elements.........................................7 .3.1.1.3 Specifying Graphics Profile for WBS Date Planning.....................................8 .3.1.1.4 Defining Database Selection Profiles...........................................................9 3.1.2 Defining Basic Settings for Projects Networks (1).................................................11 .3.1.2.1 Maintaining Planner Groups.......................................................................11 .3.1.2.2 Defining Procurement Indicators for Material Components.........................12 .3.1.2.3 Defining Time Profiles................................................................................13 .3.1.2.4 Defining Profiles for the Project Planning Board.........................................14 .3.1.2.5 Defining Profiles for Workforce Planning....................................................17 .3.1.2.6 Defining Overall Profiles for Information System........................................18 .3.1.2.7 Maintaining Network Type..........................................................................22 .3.1.2.8 Set Up Number Range for Networks and Assign Network Type.................23 .3.1.2.9 Set Up Number Range for Standard Networks...........................................25 3.1.3 Defining Basic Settings for Projects Networks (2).................................................25 .3.1.3.1 Defining Costing and Valuation Variants....................................................25 .3.1.3.2 Specifying Parameters for Network Type...................................................28 .3.1.3.3 Specifying Parameters for Network Scheduling..........................................30 .3.1.3.4 Defining Checking Control.........................................................................32 .3.1.3.5 Maintaining Standard Network Profiles.......................................................34 .3.1.3.6 Maintaining Network Profiles......................................................................36 3.1.4 Defining General Settings for Projects..................................................................39 .3.1.4.1 Creating WBS Status Profiles....................................................................39 .3.1.4.2 Payment Schedule Profile for Projects.......................................................40 .3.1.4.3 Creating Simulation Profiles.......................................................................41 .3.1.4.4 Maintaining Cost Planning Profile..............................................................42 .3.1.4.5 Project Budget Profile................................................................................43 .3.1.4.6 Define Tolerance Limits (for Budget)..........................................................46 3.1.5 Maintaining Easy Cost-Planning...........................................................................47 .3.1.5.1 Defining CO Versions for Easy Cost-Planning............................................47 .3.1.5.2 Creating Costing Variant............................................................................47
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.3.1.5.3 Assigning Plan Profile to Costing Variant...................................................48 .3.1.5.4 Defining Partner Determination Procedures and Roles..............................49 3.1.6 Define Employees Responsible for Work Centers................................................49 3.1.7 Check Cost Component Structure Active Status...................................................50

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Project System: Configuration Guide


1 Purpose

This configuration guide provides the information that you need to manually set up configuration of this building block. If you do not want to configure manually and prefer to use an automated installation process using BC sets and other tools, refer to the installation guide for this building block.

Preparation

.2.1 Prerequisites
Before using this building block, you also need to install the following building blocks: Building Block Layer 0 J17 J20 J14 J09 J24 Description All layer 0 building blocks Controlling Profitability Analysis Cost Object Controlling Make-to-Order SP Human Capital Management Travel Management SD/MM Settings Services

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Defining Basic Settings for Projects WBS Structure Maintaining Project Types for Standard WBS Elements

.3.1 Maintaining General Settings for Project System 3.1.1 .3.1.1.1 Use
You can use the project type as a filtering criterion in the information system. The project type does not influence program control or screen selection.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Project System Structures Templates Standard Work Breakdown Structure Settings for Standard and Operative WBSs Maintain Project Types for Standard WBS Elements

2. Activities: Create project types 3. Overview of data records Type Description SP SP: Serviceprojekt

.3.1.1.2 Use

Creating User-Defined Fields for WBS Elements

There are the following user-defined fields, defined in the R/3 System: General text fields You can use these fields to enter your own data, for example: Information on people responsible Information on substitutions/proxies Internal phone numbers

Quantity fields and their units You can also define formula parameters for quantity fields. The formula parameters are used in for example, work center formula calculation or network costing.

Value fields and their units Date fields: You can use these fields to enter internal start data, for example.
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Checkboxes: Here, you can enter information for analyses in the Information System. The key words for the user-defined fields are determined by a key word ID. Please note that the contents of user-defined fields are not checked by the SAP System. You can make your own enhancements (i.e. customer-specific functions) to the user-defined fields. The enhancement CNEX0001 is available for you to do this in development class CN (application development R/3 PS Project management).

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OPS1 Project System Structures Operative Structures Work Breakdown Structure (WBS) User Interface Settings Create User-Defined Fields for WBS Elements

2. 3.

Activities: Define the user-defined fields. Overview of Data Records Field key Description Text Text Quantity Value Date Checkboxes YSP0001 SP: Einst. PSP/Netzplan Text 1 Text 3 Menge 1 Wert 3 Datum 1 Kennzeichen 1 Text 2 Text 4 Menge 2 Wert 4 Datum 2 Kennzeichen 2

Authorization object

Not selected

.3.1.1.3 Use

Specifying Graphics Profile for WBS Date Planning

The profile defines parameters for the display and the colored indicators of WBS elements and activities in the hierarchy graphic.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Project System Dates Date Planning in WBS Specify Graphics Profile for WBS Date Planning
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2. Activities: Maintain settings for scheduling


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3. Overview of Data Records Select New Entries at entry screen and maintain following data: General Data Time schd. prof Description Display Display option Display option Act./WBS display Indicators Color for act.s Color for order Color milestone Color for doc.s Color for elem. Color-Subnetwk. Color for mat. BLACK BLUE BROWN_1 DARKYELLOW GRAY DARKGRAY GREEN 1 1 Activated YSP000000001 SP: Serviceprojekt

.3.1.1.4 Use

Defining Database Selection Profiles

All data in the information system comes from or is derived from the logical Project System database (PSJ). You need the profile for this database for all analyses in the Project System. In the database profile, you determine: The project view according to which the selected data is displayed on the screen, for example, sorted according to profit center. The maximum explosion level for the selection, i.e. the maximum number of hierarchy levels displayed in reports. Make sure that you consider the wbs levels and the levels of the assigned network hierarchy below. The level of detail depends on the project view and the selection criteria. The objects that are selected in the database. Once you are within an analysis, you cannot select any more objects from the database. You determine the scope of selection on the relevant initial screens.

Procedure
1. Access the activity using the following navigation options: Transaction Code
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OPTX
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IMG Menu Project System Information System Selection Define Database Selection Profiles

2. Activities: Define Database Selection Profiles. 3. Overview of Data Records Database prof. Description Last changed by Project view Maximum level Write protected No changes Commercial eval. Superior obj.s 000000000001 99 Inactive Inactive Inactive Activated YSP000000002 SP: Standardselektion (Struktur)

Origin Archive data Version data Std structures Selection Criteria Project def. Sales documents Component WBS element WBS element Incl. hierarchy Dynamic sels Network/order For WBS Others Incl. Subnets Network Maint. order Prod. Order CO order Activity/operation For WBS Others Network act.
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Not selected Not selected Not selected Activated Activated Activated Activated Activated Activated Activated Activated Inactive Activated Activated Activated Activated Activated Activated Activated
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Act./Main.order Prodn ord.acts Inactive > Activated Inactive > Activated

Miscellaneous Rel view Capacity Confirmation PRT Milestone PS/text/docs Purchasing data Planned order Expenses Valuated qty Earned value Activated Activated Activated Activated Activated Activated Activated Activated Activated Inactive > Activated Inactive > Activated 3

3.1.2 .3.1.2.1 Use

Defining Basic Settings for Projects Networks (1) Maintaining Planner Groups

You can use a planner group to specify a person or group of people responsible for the standard network.

Prerequisites
To assign the Planner Group the plant must be before defined in Material Management (MM).

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Project System Structures Templates Standard Network Maintain Planner Groups

2. Activities: Maintain Planner Group 3. Overview of Data Records Plant Planner group Description planner group BP01 * All

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.3.1.2.2 Use
In this step you can define procurement indicators for frequently used combinations of settings for procurement, so that you do not have to always enter these settings. The indicator combines the following parameters: The priority for plant stock, project stock, and sales order stock; this determines in which stock the components are kept. Indicator for third party orders Indicator for preliminary requirements Item category

Defining Procurement Indicators for Material Components

You can set a procurement indicator for every component in the component overview. Alternatively, you can define a default value in in the network profile. Once assigned, procurement indicators cannot be changed.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OPS8 Project System Material Procurement Define Procurement Indicators for Material Components

2. Activities: Define Procurement Indicators for Material Components 3. Overview of Data Records Procurement Description NF SP: Banf fr Netzplan

Priorities Priority plant Prio project Prio sales ord 1 2 3

Control data PReq network 3 party Prelim.reqmnts


rd

Inactivate Inactivate Inactivate

Default item category Item Cat MRP


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N
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.3.1.2.3 Use

Defining Time Profiles

The time profile specifies the various time periods for working in the project planning board.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu 2. Activities Enter your Time Profile by Using Button New Entries Maintain the following settings of your profile OPTY Project System Structures Project Planning Board Define Time Profiles

3. Overview of Data Records Time Profile Time Profile Description YSP1000 SP: Zeitplanprofil Services

Evaluation Period Entry Type Start date Finish date J -1 6

Planning Period Entry Type Start date Finish date J 0 6

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.3.1.2.4 Use
You can maintain different values in the profile of the project planning board: Default values Default values are copied when you call up the project planning board and you can change them interactively once you're in the project planning board at any time. Graphics profile

Defining Profiles for the Project Planning Board

A graphics profile must exist in order for you to be able to call up the project planning board. The graphics profile has a name and a group and is composed of several simple profiles for colors and forms, for example. You can maintain the graphics profile in Customizing for all SAP graphics. Fields that are displayed in the table area of the project planning board

You can group all fields to be displayed in the table area into a profile. Parameters for the time display

To display time periods in the project planning board, you need o o o a time profile which specifies the periods in which data is to be displayed a scale for the time axis a profile for the scale which specifies the characteristics of different time scales, for example, scale and text for time periods of a year. Change indicator

You can protect the profile against changes.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OPT7 Project System Structures Project Planning Board Define Profiles for the Project Planning Board

2. Activities: Create a profile for the project planning board. Plan.board prf Plan.board prfv Description 3. Overview of Data Records General Data Default values for activity Work Duration Currency
DOCUMENT NAME CG_PS_001

YSP1000 SP: Standardprofil 1 fr Terminplanung

Not selected (variable) Not selected EUR (variable)


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Print data Always schedule Unit for work Norm.duratn un. Cost versions Version 1 Version 2 Progress version 0 0 Not selected Not selected Inactive H TAG

General Data Copy Copy object Reference user Graphic profile Group Changes By last process. Custom. Only Last changed by Show/hide Show activity Displ. Subnetw. Show act. elem. Show milestone Show rel. Earliest/Latest Set of dates Activated Inactive Inactive Activated Activated 1 1 Activated PS / SAPPS_PSST00 Not selected Not selected

Table area
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Gantt chart Capacities Components Costs/revenues Order Display network Width of char. ColumnIndent Line height

YSP1000 Not selected Not selected Not selected Not selected Inactive 220 Not selected Not selected

Diagram area Display Show total float Show fr. buffer. Disp. Schd. Dates Nonwork. time Original Schedule Critical from Constraint Time bar labels Text type Text position Display of sets Left Above Below Right Grid lines Time grid mode Horiz. lines Profiles
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Inactive Inactive Activated Not selected Not selected Not selected Not selected

2 3 1 Not selected Not selected Not selected Not selected

Not selected Not selected

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Time profile Time scale Time scale prof YSP1000 SAPPS_M001 SAPPS_Z001

.3.1.2.5 Use

Defining Profiles for Workforce Planning

By this profile you define data used on the initial screen for workforce planning and settings for workforce planning. You can, however, change them for the current session.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu CMPC Project System Resources Define Profiles for Workforce Planning

2. Activities 1. Create a new profile by choosing New entries. 2. Enter the following settings for the profile. 3. Overview of Data Records General Data Wrkfrc plan. profile Description YSP001 SP: Planungsintervall/Anz. Kalendertage

In case there are already other profiles a table view with existing profiles appears then double click your new entry in the table. Fill in all following data. Planning period Date type Start date Finish date Factory calendar ID Fiscal year variant Display Period unit Mixed Period Types Period width Work to distribute/ distributed work Display Network
DOCUMENT NAME CG_PS_001

Kalendertag Fill in appropriate date Fill in appropriate date 01 Not selected

Tag Inactive Not selected Activated Inactive


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Availability Display avail.cap. Display total load Disaggregation Work to period start Assignment allowed Other personnel resources Exceptions Activity work distributed in % Load on the person in & Not selected Not selected Inactive Activated Activated Inactive

.3.1.2.6 Use

Defining Overall Profiles for Information System

Up to now, the Overall Profile (PS-Infoprofil) is not used for any of the scenarios!!! The PS info profile is an overall profile, which combines the individual profiles necessary for working with the structure/date information system: Profile for selections from the logical database Profiles for displaying the structure overview, individual overviews as well as the overview for the time line Profiles for displaying resource capacity evaluations Profiles for displaying funds and revenues

Costs and revenues are only displayed on the structure and individual overviews if you have set the indicator Expenses/Finances in the profile for the database selection. Headings for titles and header lines Overview variants for header and item lines

Maintaining profiles You can maintain all profiles: In the implementation steps for the information system Directly in the PS info profile

Position the cursor on the profile you want to maintain and press Edit profile/variant. Selection actions You can specify actions for the keys / fields you want to process by double-clicking on the object.
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Example: On the structure overview, you select an activity number for which you have specified the action "display long text". The long text is displayed automatically. The actions you specify in the PS info profile are default values, which you can change at any time in the information system. Text modules You can define headings and title and header lines in text modules: Text module displayed at the beginning of all overviews Text module displayed on the overviews each time you change groups

Double-click the relevant field to branch to the SAPscript editor. Overview variants You can define overview variants for the layout of headers and titles on overviews and then edit them by pressing Edit profile/variant. The overview variants proposed below are IDES components. Their content and creation is not described in this documentation.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OPSM Project System Information System Technical Project Reports Define Overall Profiles for Information System

2. To access the transaction, choose: Define Overall Profiles for Information System R/3 IMG Transaction code IMG path OPSM Project System Information System Technical Project Reports Define Overall Profiles for Information System 3. Activities: Define Overall Profiles for Information System 4. Overview of Data Records PS Info Profile Description Database prof. YSP000000001 SP: PS Infoprofil Services YSP000000002

Changes Last chg Write-protected No changes Variable Activated Activated

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Edit profile/variant

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Overview profiles Structure overv Project def. WBS elements Sales documents Sales doc.items Planned orders Orders Networks Activities Relationship Milestones PRT Cap.reqmts Components Confirmations Period brkdwn 000000000001 000000000001 000000000001 000000000001 000000000001 000000000001 000000000001 000000000001 000000000001 000000000001 000000000001 000000000001 YSP000000001 000000000001 000000000001 000000000001 000000000001

Short texts Resource profiles Project def. WBS elements Planned orders Orders Networks Act./elements Relationships Milestones PRT Capacity reqmts Components Confirmations SAPPISPROJ SAPPISPRPS SAPPISPLAF SAPPISAUFK SAPPISNETZ SAPPISACT SAPPISAFAB SAPPISAFAB SAPPISAFFH SAPPISKBED SAPPISRESB SAPPISAFRU

Action selection Selecting keys Selecting flds Cursor>select


DOCUMENT NAME CG_PS_001

Not selected Not selected Inactive


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Translation Unit conversion Not selected

Text modules Title Header Not selected Not selected

Structure Graphic Graphic prfl PS PSIS00000001 0

Overview variants Overview variant hdr Overv. variant item Not selected Not selected

.3.1.2.7 Use

Maintaining Network Type

The network type contains information for controlling and managing networks. In the SAP System, the network is a special form of the work order, which has a structure in common with production, maintenance, and inspection orders. Every network you create must have a network type allocated to it. The network type determines: The order category The CO (controlling) partner update With the indicator, you specify whether a summary record should be written per network if a CO partner object (for example, cost center) is settled with a network of this type. Whether the network is used for planning and does not add to the assigned values Residence times 1 and 2 for the archival and deletion of networks A default value for the settlement profile A default value for a status profile, if you want to use the user status in status management Allocation of the network type to a number range You have to allocate a number range to every network type.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu
DOCUMENT NAME CG_PS_001

OPSC Structures Operative Structures Network Settings for


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Networks Maintain network types 2. Classify the orders with regard to their distinguishing features (for example, order category, number range, and so on). 3. Overview of Data Records Order category Order type Description 20 YPS4 SP: Netzplan (int. Nummernvergabe)

Control indicator CO partner update Classification Planning Inactive Inactive

Reorganization Residence time Residence time2 2 4

Costs Functional are Object class Settlt. Profil Not selected Not selected 60

Status management Status profile Not selected

Release immed. 4. Choose the Save button.

Inactive

.3.1.2.8 Use

Set Up Number Range for Networks and Assign Network Type

You have the following options for number assignment:


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an internal number assignment: In this case, the SAP System assigns the number. an external number assignment: The user assigns the number.

Recommendation
You should use internal number assignment. Since you can select networks using a match code for different criteria, it is generally not necessary to use numbers you assign yourself.

Take your long-term needs into account when defining your number ranges.

Notes on Transport
You transport number range objects as follows: In the initial screen, choose Interval -> Transport. Note that all intervals for the selected number range object are deleted in the target system first. After the import, only the intervals you export are present. The number statuses are imported with their values at the time of export. Dependent tables are not transported or converted.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu CO82 Structures Operative Structures Network Settings for Networks Set Up Number Range for Network

2. Activities Overview: Maintain the number ranges for the network. Insert/Define a Number Rang Group Describe the Group Assign Network type to this number range

3. Overview of Data Records Insert a group for order/network types and define the appropriate interval of numbers Menu: Group Maintain Group Insert Take care that the defined number interval is not used yet for other objects! In this case use another number range. If the Building Block for PM/CS has been already configured before, the number range should already exist and set up of number range is not needed anymore. Group Text From Number To Number 4. Button Insert (Enter) 5. Assign the network type as an element to the inserted group: Tag Check Box of newly inserted group Maintenance and Service Orders/ Networks
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Modules 000004000000 000004999999

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Click on network type YPS4 at page bottom in section Not assigned and press button select element (F2): Menu Edit Assign Element Group

Element Number range object Order Not Assigned 6. Save. Maintenance and Service Orders/ Networks YPS4 SP: Netzplan (int. Nummernvergabe)

.3.1.2.9 Use

Set Up Number Range for Standard Networks

You have the following options for number assignment: an internal number assignment: In this case, the SAP System assigns the number. an external number assignment: The user assigns the number.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu 2. 3. CNN1 Project System Structures Templates Standard Network Set Up Number Range for Standard Network

Number Range for Standard Network Overview: Click on the Change Intervals button Maintain Number Range Intervals: Click on the Maintain Intervals button New Interval From Number To Number External Numbering A Z Select

4.

Save.

3.1.3 .3.1.3.1 Use

Defining Basic Settings for Projects Networks (2) Defining Costing and Valuation Variants

The valuation and costing variant control how cost relevant objects are valuated and costing is executed for planned costs and actual costs. Thus the valuation determines which prices are used to valuate materials, internal activities, and external activities and how overhead is calculated.

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Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu 2. Activities For plan costs create a new costing and a new valuation variant within that costing variant For actual costs create a new costing and a new valuation variant within that costing variant 3. Overview of Data Records Select button new entries at entry screen and maintain following data: General Data Costing Variant Description YPS2 SP: Netzplan Plan OPL1 Project System Costs Planned Costs Automatic Costing in Networks/Activities Costing Define Costing Variants

Control (Tab Strip) Costing Type Valuation Variant Production order planned Select button Create

Select button new entries at screen Valuation Variants and maintain following data: General Data Valuation Variant/Plant Description Material Val. (Tab Strip) Priority 1 Priority 2 Int. activits/processes (Tab) Priority 1 CO Version Plan/Actual Scheduled activity prices calcln Subcontracting (Tab Strip) Priorities Quotation in Purchasing
DOCUMENT NAME CG_PS_001

Y10 SP: Netzplan Plan

Standard Price Moving Average Price

Plan price as average of all fiscal year periods 0 Activated

(no priority to be maintained) Actual Quota Arrangement


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Ext. Processing (Tab Strip) Priority 1 Priority 2 Overhead (Tab Strip) Costing Sheet Overhead on subcontracted materials PP-PC Standard Inactive Price from operation Net quotation price

Select button Save and return to Costing Variant Control (Tab Strip) Costing Type Valuation Variant Assignment (Tab Strip) Not selected Misc (Tab Strip) Not selected Select Button Save and return to entry screen Select button new entries at entry screen and maintain following data: General Data Costing Variant Description Control (Tab Strip) Costing Type Valuation Variant Production order actual Select button Create YPS3 SP: Netzplan - Ist Production order planned SP: Netzplan Plan

Select button new entries at screen Valuation Variants and maintain following data: General Data Valuation Variant/Plant Description Material Val. (Tab Strip) Priority 1 Valuation price according to price control in material master Y11 SP: Netzplan - Ist

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Int. activits/processes (Tab) Priority 1 CO Version Plan/Actual Scheduled activity prices calcln Subcontracting (Tab Strip) Priorities Quotation in Purchasing Ext. Processing (Tab Strip) Priority 1 Priority 2 Overhead (Tab Strip) Costing Sheet Overhead on subcontracted materials PP-PC Standard Inactive Price from operation Net purchase order price (no priority to be maintained) Actual Quota Arrangement Plan price for the period 0 Activated

Select button Save and return to Costing Variant Control (Tab Strip) Costing Type Valuation Variant Assignment (Tab Strip) Misc (Tab Strip) Production order actual SP: Netzplan - Ist Not selected Not selected

.3.1.3.2 Use

Specifying Parameters for Network Type

In this Step, you define the parameters per plant and network type.
Parameters for network types:

A standard distribution rule for settlement A reduction strategy for scheduling A results analysis key The costing variants for planned costs and actual costs
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A strategy for determining the settlement rule Whether the network has header or activity account assignment Indicator whether a workflow is to be created for changes to quantities or dates of non-stock components, externally processed activities and external elements and whether a purchase order already exists.

Indicator whether the net price is to be copied from the purchase requisition into the purchase order without any changes.

Status Changes

In this part of the screen, you determine per network type and plant whether change documents are to be written if status changes occur and on which level the change documents are written. A status change document records: The status that was changed Who changed the status Whether the status was activated or deactivated The transaction in which the status change was made

Status change documents can be written in the network for the following objects: Network header Activity and activity elements Material components Production resources/tools

Status change documents can be defined independently of each other for every object. To write a change document, the following must have been newly created since the activation of the change documents: Network or activities and activity elements Material components Production resources/tools

For example, if you activate document creation for activities, the system will write a change document for every change of status after this point.

Prerequisites
The worksteps Create network type and Create Costing Variants must be completed.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OPUV Project System Structures Operative Structures Network Settings for Networks Specify Parameters for Network Type

2. Activities: Specify Parameters for Network Type


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3. Overview of Data Records Plant Network type Strategy Default rule Red. Strategy Cstg Variant Planned Cstg variant actual Plan cost calculation Workflow for PO chg Activity Account Asgn Net order price CollctveRequstn Change document OrdStatChangeDc ObStatChangeDoc MatStatChngeDoc PrtStatChangeDoc BOM application Change profil PDC active BP01 YPS4 05 Not selected Not selected YPS2 YPS3 Determine plan costs Activated Activated Inactive Inactive Inactive Inactive Inactive Inactive Inactive Not selected PS0001 Inactive

.3.1.3.3 Use

Specifying Parameters for Network Scheduling

The profile defines control parameters for scheduling depending on the plant and type of network used. Networks are scheduled backwards first but for following forward scheduling start in the past is not allowed. Thus an availability check for the order can be made starting from the actual day.

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Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OPU6 Project System Dates Scheduling Specify Parameters for Network Scheduling

2. Activities: Maintain settings for scheduling 3. Overview of Data Records Select button new entries at entry screen and maintain following data: General Data Plant Order type ProdScheduler BP01 (variable) YPS4 *

Adjust Scheduling Adjust dates Adjust basic dates, adjust dep. reqmts to operation date

Scheduling control for detailed scheduling Scheduling type Start in the past Automatic Scheduling Automatic log Scheduling with brakes Shift order Latest dates for material Backwards Not selected Inactive Inactive Inactive Inactive Inactive

Reduction Reduction type Maximum of reduction level All operations in the order will be reduced Do not reduce

Workforce Planning
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Rescheduling Distribute distributed work according to old distribution

.3.1.3.4 Use

Defining Checking Control

This action provides the obligatory definition for availability checks. The pair of profiles stipulates that for both, order creation and order release, no availability check will be done for your plant and network type. Thus no availability check will be done for materials, production resources/tools and capacities neither when creating nor releasing a network.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu 2. Activities 1. Create new profiles for definition of checking control for both business functions 2. Maintain settings for the profiles created 3. Overview of Data Records Select button new entries at entry screen and maintain following data: General Data Plant Order type Business funct BP01 (variable) YPS4 1 OPJK Project System Material Availability Check Define Checking Control

Material availability No avail. Check Check material availability when saving order Checking rule Type comp.check Collect.conv. Activated Inactive PS Not selected Not selected

PRT availability No check


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Activated
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Checking rule Collect.conv.

Not selected Not selected

Capacity availability No avail.check Overall Profile Collect.conv. Activated Not selected Not selected

Select button new entries at entry screen and maintain following data: General Data Plant Order type Business funct BP01 (variable) YPS4 2

Material availability No avail. Check Status check Check material availability when saving order Checking rule Type comp.check Mat.release Activated Inactive Inactive PS Not selected 2

PRT availability No check Checking rule PRT release. Activated Not selected Not selected

Capacity availability
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No avail.check Overall Profile Rel. Capacities Activated Not selected Not selected

Batch assignment Release material Not selected

.3.1.3.5 Use

Maintaining Standard Network Profiles

The standard network profile contains default values and parameters for controlling the processing of standard networks, such as control keys for activities. The data, which you enter here in the standard network profile, are copied into the header, activities and activity elements of a standard network when you create it. You can overwrite these values in each new standard network.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu 2. Activities Specify the organizational and control criteria for your standard networks. Create your own standard network profile, if necessary, and maintain the parameters you need. You should maintain the following sections in the standard network profile: Default values for standard networks Activity parameters OPS5 Project System Structures Templates Standard Network Maintain Standard Network Profiles

3. Overview of Data Records Standard Network Parameters Standard Network Parameters Predefined plnt Entry tool Rel. view Level of detail
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YSP0001 SP: Service Prov.Standardnetzwerkprofil BP01 (variable) Inactive 3 5


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Op./act. incrmt PRT increment Field key Overview var. Sched. OvervVar 0010 Not selected YSP0001 000000000001 000000000001

Graphic Group Name of graphic profile in Network/Hierarchy Graphics Rel. display Op. display SearchTxtIndex1 SearchTxtIndex2 SearchTxtIndex3 PS NETWORK Not selected Not selected Not selected Not selected Not selected

Internally processed activity Control key Unit for work Norm.duratn un Calculation key PS01 H TAG 0

Gen. costs activity Control key Cost element PS03 660000

Service Control key Cost element Material group PS04 650010 007

Externally processed activity Control key


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PS02
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Cost element Currency Purchasing org. 610020 EUR (variable) BP01 (variable)

.3.1.3.6 Use

Maintaining Network Profiles

The network profile contains default values and parameters for controlling the processing of networks, such as control keys for activities. The data, which you enter here in the network profile, is copied into the header, activities, and activity elements when you create a network. You can overwrite these values in each new network. Examples To be able to call up the network structure graphic, you must have entered a graphic profile in the network profile. To be able to create a project version for the network, you must have entered a version profile in the network profile.

These control or profile parameters determine the functionality of certain areas and cannot be changed without effecting existing objects. If you want to work with entry help, you must enter a sequence key for activities. You should maintain the following sections in the network profile: Network parameters Activity parameters

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu 2. Activities Enter the organizational and control data for your networks. Create the corresponding network profiles. Network profile Description YSP0001 SP: Services vorgangskontiert Netzplan OPUU Project System Structures Operative Structures Network Settings for Networks Maintain network profiles

3. Overview of Data Records

Network Network parameters


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Plant Network type Planner group MRP cont.group Rel. view Level of detail Comp. increment Op./act. incrmt Check. WBS act. Overview var. Procurement Field key Version prof. Res./Purc. Req. Cap.reqmts Entry tool Project sum. Align. Fin.date Proj. sum.MastDa Validation Network header Netwk activities Substitution Network header Netwk activities Not selected Not selected Not selected Not selected BP01 YPS4 * 001 3 Not selected 10 0010 No check 000000000001 NF YSP0001 0000001 2 Activated Inactive Inactive Inactive Activated

Graphik Graphik Graphic prfl Rel. display Display options Color-Subnetwk. Color for doc.s Color milestone Color for mat. Color for elem. SearchTxtIndex1 SearchTxtIndex2
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PS 1 1 BLUE DARKRED BROWN_1 GREEN GRAY Not selected Not selected


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SearchTxtIndex3 Prf planning board Overall profile ID Not selected SAPPS_TP0001 SAPPS_G000

Activities Internally processed activity Control key Mat.cost elem. Unit for work Norm.duratn un. Calculation key General cost activity Control key Cost element PS03 660000 PS01 Not selected H Tag 0

Activities Service Control key Cost element Material group Purch. group Unit of measure Externally processed activity Control key Cost element Currency Purchasing org. Material group Purch. Group Order unit PS02 610020 EUR (variable) BP01 007 001 Not selected PS04 650010 007 001 Not selected

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3.1.4 .3.1.4.1 Use
You create a status profiles for user status in order to use your own status for your projects. You do not necessarily need to assign Business Transactions to user status.

Defining General Settings for Projects Creating WBS Status Profiles

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OK02 Project System Structures Operative Structures Work Breakdown Structure (WBS) WBS User Status Create Status Profile

2. Activities Enter your Status Profile by Using Button New Entry Define the User Status

3. Overview of Data Records New Entry Popup Status Profile Text Maintenance language YSP2000 SP: Service project EN (variable)

Double Click your new entry in the table. Fill in all following user status, each in its line. User status list / line #1 Status number Status Short text Init. status Lowest status no. Highest status no. Position Priority Auth. code 1 ANFR Anfrage Activated 1 2 1 1 Not selected

User status list / line #2


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Status number Status Short text Init. status Lowest status no. Highest status no. Position Priority Auth. code

2 ANGB Angebot Inactive 1 2 1 1 Not selected

User status list / line #3 Status number Status Short text Init. Status Lowest status no. Highest status no. Position Priority Auth. Code 3 VERT Vertrag Inactive 2 3 1 1 Not selected

.3.1.4.2 Use

Payment Schedule Profile for Projects

The payment profile groups all the control parameters for PS cash management.

Prerequisites
The PS Cash Management must be activated for the actual controlling area.

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Procedure
1. Access the activity using the following navigation options: Transaction Code OPTM

2. Activities: Create Payment schedule Profile for projects 3. Overview of Data Records Profile Description Time frame Past Future Start Total values Annual values Period values Representation Decimal places Scaling factor Distribution keys Distribution key Financial budget currency COAr crcy Currency translation Exchange rate type Value date Not selected Not selected Selected 1 Not selected Not selected 3 5 Not Selected Activate Activate Activate YSP001 SP: Zahlungen Ges/GJahr/Peri

.3.1.4.3 Use

Creating Simulation Profiles

In this step you define the objects that you want to transfer from a simulation to an operative project. You can select the following objects: PS texts, Documents and Long texts In the standard system the following objects are transferred automatically: Structures, Dates, Costs, Material components, Milestones, Billing plans.
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Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Project System Simulation Stipulate simulation profiles

2. Activities: Select the objects to be transferred. 3. Overview of Data Records Simulation profile Description Transfer during update PS text Long Text Documents YSP0001 SP: PS Text, Langtext, Dokumente Activate Activate Activate

.3.1.4.4 Use

Maintaining Cost Planning Profile

The budget/planning profile groups all the control parameters for planning or budgeting together. You can use the following parameters to control your planning and budgeting: 1. Time horizon - You define the following: Period into the past for which you can plan/budget Period into the future for which you can plan/budget Start year for planning/budgeting

2. Planning/budgeting for total/annual/period values 3. What value is displayed in addition to the plan/budget when accessing the function 4. Decimal places and scaling factor as default values 5. Detail planning (CO orders and projects) 6. Projects Planning in all WBS elements or only in planning elements Availability control: annual or overall budgets Cost element group: Primary costs and Revenues Planning parameters: Costs and Revenues Sender cost center group Sender activity type group Statistical key figure group Costing parameters

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Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OPSB Project System Costs Planned Costs Manual Cost Planning in WBS Hierarchical Cost Planning Create/Change Planning Profile

2. Activities: Maintain Cost Planning Profile 3. Overview of Data Records Profile Description Bottom-up planning Planning elements Past Future Total values Annual values Decimal places Scaling factor Controlling area currency Default Object Currency From quotation From sales order Prim.CElem.grp Revenue CE grp Sender CCtr group Sender act.type grp Stat. key fig.group Costing variant Exchange rate type Value date Remainder translat. RElem.f.billing plan YSP01 SP: Kosten/Erlse GJahre Inactive Activated 1 3 Not selected Activated 0 Not selected Activated Not Selected Inactive Activated BP_PRIM 1100 0001 Not selected Not selected PS01 P Not selected Inactive 410010

.3.1.4.5 Use
In this step, you

Project Budget Profile

Create new budget profiles


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Define parameters for new budget profiles Change existing budget profiles

To be able to budget projects, you must create a budget profile or use an existing one. The following parameters are relevant for project budgeting: 1. Time horizon Here you define: The number of years in the past from the start year, for which budgeting is possible The number of years in the future from the start year, for which budgeting is possible

Budgeting start year, a relative specification referring to the current fiscal year Budgeting for overall and/or annual values Standard view as well as the budget value when you access the function Decimal places and scaling factor as default values

2. Display

3. Currency translation: Exchange rate type - Value date 4. Availability control Activation type and percentage of consumption for background activation Of annual/overall budget Of releases

In the project budget profile, the "Overall" indicator, working in conjunction with the "Releases" indicator, has the following effect: Ind. "Overall" X X Activation types: 0 = cannot activate This activity type may cause an already active availability control to be deactivated. 1 = automatic activation when budget is assigned You must maintain at least one tolerance limit for the budget profile. 2 = background activation when percentage of consumption is exceeded You must enter a percentage of consumption in background activation. The percentage of consumption represents the relationship of committed funds to the budget as a percentage. You must maintain at least one tolerance limit for the budget profile to have the system check the posting. Note: If you change the availability control configuration after budgeting, you should have the system recalculate the assigned values. To do this, restart availability control for your project.
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Ind. "Releases" X X -

Avail. control against... Released overall budget Released annual budget Overall budget Annual budget

GEMS
If you are also using the Funds Management component, you can greatly improve performance by only activating availability control in Funds Management or only activating it for projects. Activity 1. Use "Details" to check the standard budget profiles delivered with the system. 2. Change the detail settings for the budget profiles or create budget profiles using "New entries". You can assign a budget profile to a project As a default value in Project System configuration In the project profile for a project definition (operative structures) In the project profile for a standard project definition (basic data) in the Project System application menu

In the control data for the project definition (Operative structures menu, Work breakdown structure Change Project definition, Details Organization Plan profile).

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OPS9 Project System Costs Budget Maintain Budget Profiles

2. Activities: Maintain Budget Profiles 3. Overview of Data Records Profile Description Past Future Start Total values Annual values Decimal places Scaling factor Exchange rate type Value date Program type budget Activation type Usage
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YSP001 SP: Budget: GJahr/Gesamt 1 3 Not selected Inactive Activated 2 Not selected M Not selected Not selected 1 Not selected
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Overall Releases Object currency Controlling area currency Default Object Currency Inactive Inactive Inactive Activated Inactive

.3.1.4.6 Use

Define Tolerance Limits (for Budget)

In this step you enter the tolerance limits for the financial availability control. Availability control can identify budget overruns in a project at an early stage and initiates various actions. You activate availability control for a certain budget profile. You can specify one or more tolerance limits for each activity group for a budget profile. Selected actions (warning, warning with mail to person responsible for project, error message) are triggered when these limits are reached.

Prerequisites
You must have maintained the appropriate activation type in the budget profile to activate availability control.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Project System Costs Budget Define Tolerance Limits

2. Activities: Define the tolerance limits for each activity group for the budget profile you are using. 3. Overview of Data Records COAr. Profile Description Tr.Grp Act. Usage Abs.variance BP01 YSP001 SP: Budget: GJahr/Gesamt ++ 1 100 Not selected

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3.1.5 Use
The Easy Cost Planning (ECP) provides a simple method for preliminary project costing using a pre-defined Cost Component Structure. The network costing will replace the ECP data by more detailed data, in order to preserve the preliminary planning data a different CO version than 000 must be used. The costing variant is specific for SMB Baseline projects. The cost component structure reflects the standard cost elements of Service Provider projects.

Maintaining Easy Cost-Planning

.3.1.5.1 Use

Defining CO Versions for Easy Cost-Planning

A Planning Version has to be defined for Easy Cost Planning within every Controlling Area. If you choose Version 0, than a detailed network planning will overwrite the values generated by Easy Cost Planning. Therefore a different Planning Version, e.g. 001 is recommended.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Object V_TECPPS Project System Costs Planned Costs Easy Cost Planning and Execution Services Easy Cost Planning Define CO Versions for Easy Cost Planning

2. Activities: Define CO Versions for Easy Cost Planning CO Area. Version Plan.Rev. 3. Save. BP01 001 Not selected

.3.1.5.2 Use

Creating Costing Variant

You can use costing variants to combine all the controlling parameters for costing. The costing variant represents the link between the application and customizing because all costs must reference a costing variant as they are made and stored. The costing variant controls how the costing is to be carried out. With it, you control: Whether the costing results are to be regarded as plan costs or actual costs Which prices are used to value the materials, internal activities and external activities How overhead surcharges are calculated
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The following are part of the costing variant: Costing type 08 for the project unit costing Valuation variant

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OKKT Object V_CK03 Project System Costs Planned Costs Easy Cost Planning and Execution Services Easy Cost Planning Create Costing Variant YSP6 SP: Easy Cost Planning

2. Activities: Copy standard version PS06 Costing Variant Name 3. Save. It may be difficult to use the same Costing Variant as specified for network costing. Therefore we create another one with different name but the same settings.

.3.1.5.3 Use

Assigning Plan Profile to Costing Variant

In this process step you assign the costing variant to the plan profile. This assignment determines how the system costs and valuates a project with the appropriate plan profile. The system uses the costing variant from the plan profile only as a default value. You can override this assignment when you create the cost estimate by entering a different costing variant.

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu SPRO Object V_PPROFKLVAR Project System Costs Planned Costs Easy Cost Planning and Execution Services Easy Cost Planning Assign Plan Profile to Costing Variant

2. Activities: Copy standard version PS06 Profile Text Cstg Vrnt 3. Save The step Assign Plan Profile to Project Profile can only be executed after creating a Project Profile and therefore is part of the scenario specific settings. YSP01 SP: Kosten/Erlse: GJahre YSP6

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.3.1.5.4 Use
In this step, you define partner roles, assign them to keys dependent on the logon language, and define partner structures and assign partner roles to them. Activities Define partner structures and assign the relevant partner roles to them. You can also, for example, stipulate that a role should be "required". Since a standard role is used no new role must be defined.

Defining Partner Determination Procedures and Roles

Procedure
1. Access the activity using the following navigation options: Transaction Code IMG Menu OPSPAR3 Project System Structures Operative Structures WBS Define Partner Determination Procedures and Roles

2. Define Partner Determination Procedures and Roles ParPr Description Funct Name No change Mandatory 3. Save. Enter Choose Entry in the left column -> select Partner Functions for Procedures (double click) Create a New Entry (Icon: New Entries) AG Auftraggeber Not selected Not selected Create a New Entry (Icon: New Entries) YSP Customer for Project

3.1.6 Use

Define Employees Responsible for Work Centers

In this step you can store the person or the group of people responsible for maintaining the master data of a particular work center .

Procedure
1. To carry out the activity, choose one of the following navigation options: Transaction Code
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SPRO
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IMG Menu
Enterprise Structure Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance Plans, Work Centers, Task Lists and PRTs Work Centers General Data Define Employees Responsible for Work Centers

2. On the Change View Person Responsible for Work Centers: Overview screen, make the following settings. 3. Enter the following data: Plnt BP01 4. Pers. Respons. YS1 Person responsible for work center Person responsible Services

Save your settings and go back to the configuration role.

3.1.7 Use

Check Cost Component Structure Active Status

The Cost Component Structure structures the costs of cost objects by grouping Cost Elements to so called cost components such as Material Cost, Packaging, Internal Activity and so on.

Procedure
1. To carry out this activity, choose: Transaction code IMG Menu OKTZ Controlling -> Product Cost Controlling -> Product Cost Planning -> Basic Settings for Material Costing -> Define Cost Component Structure

2. Select new entries and enter: Co YS L S C A X Sort C H La Name EN BP Service Providers

3. Mark the created line and choose Cost Components with Attributes 4. Enter the following three values (Cost Component Str., Cost Component, and Name) in the following screen and leave all the other offered fields as they are: Cost Name Component Cost Structure Component YS YS YS YS YS 10Costs from Hours 20Third Party Costs 30Travel Costs 40Material Costs 50Other Costs

5. Go back to first level, save, choose your Cost Component Structure by marking and double click Assignment: Cost Component - Cost Element Interval 6. Enter the following assignments of Cost Elements to Cost Components.
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CostComp.Str. YS YS YS YS YS YS YS Chart of Accts IKR IKR IKR IKR IKR IKR IKR To cost From cost el. Origin Group elem. 521000 600000 608100 610500 685100 900000 943080 521000 604000 608100 610510 686000 943070 943130 Name of Cost Comp. Material Costs Material Costs Material Costs Third Party Costs Travel Costs Other Costs Costs from Hours

7. Save your entries and go back to the first level. 8. Double click Assignment: Organiz. Units - Cost Component Struct and enter the following entry: CoCd BP01 Plnt ++++ Costing Variant Valid from CoCoSTr Name YSP6 01.01.2000 YS BP Service Providers CC

9. Save your entries and go back to the first level. 10. Activate your Cost Component Structure by clicking the Active Checkbox. 11. Save your entrie

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