CONFIRMATION OF VERBAL ORDER

Date: _

To: _ (Supplier)

This letter shall confirm your acceptance of verbal order communicated to you on _. A copy of our purchase order containing the state terms is attached. Unless we receive objection within ten days of your receipt of this order, we shall expect delivery of all ordered goods on the date indicated.

Very truly yours,

________________________________

NOTICE OF REJECTION OF GOODS Date: _ To: _ (Supplier) We received goods from you pursuant to our order or contract dated _, 20_. We hereby reject said goods for the reason(s) checked below: __ Goods were not delivered within required time. __ Goods were defective as described on reverse side. __ Goods were non-conforming to sample or specifications as stated on reverse side. __ Notice of acceptance of our order, as required, has not been received, and we ordered the goods from other sources. __ Prices for said goods do not conform to quote, catalogue or order. __ Goods represent only a partial shipment. __ Other (Describe) _ Please issue appropriate credits or refunds if prepaid, and provide instruction for return at your expense. Rejection of said goods shall not be a waiver of any other claim we may have. Very truly, _______________________________

ACKNOWLEDGED RECEIPT OF GOODS

The undersigned hereby acknowledges receipt and delivery of the goods described on the annexed list or invoice and further acknowledges that said goods have been inspected and are without defect. Signed under seal this _ day of _, 20_.

Letter of complaint

Josh Hamilton Store Manager G Mart Pvt. Ltd. 863, Main Street, 1423, New York City, New York Dear Mr. Hamilton I have been a loyal customer of your stores for the past 5 years, I have time and again received great service at your mart which is one of the main reasons I shop at your store. But to my surprise, on the date of 23rd August, 2010, I was at the receiving end of some very poor service at your mart. On the said date, I made the purchase of my weekly groceries, and headed towards the cash counter to pay for them. The person sitting at the counter, who was wearing the name tag of Jen, was talking on her cell phone. When I asked her to make the bill, she said she would do it in 5 minutes, and resumed her conversation on the phone. After a good 10 minutes, she started with her work and did it very slowly. The bill, apparently totaled upto more than I expected, so I asked her to recheck it. Instead, she talked to me very rudely, and told me that if I did not like the prices, I could take my business elsewhere. I was appalled at such behavior, and have a good mind to take my business elsewhere as suggested. I hope you would look into the matter, and make sure such an incident is not repeated. Your company has been known to provide good services, and such events tarnish the company name, so please address this issue soon. Thank you for your co-operation. Sincere Regards, Timothy Stark

Bank letters To, (Name of Recipient) (Designation of Recipient) (Name of the Bank) (Name of the Branch) (Address of the Bank) Date: //Subject: [State the reasons of this application briefly] Dear [Designation and Name of Recipient], First Paragraph: In the first paragraph, you have to state why you need the bank statement and when. Your reason should be a valid one for the authority of the bank to give you a detailed statement. Second Paragraph: You need to mention the type of account you are currently holding and whether it is a joint account or not. Third Paragraph: Here, you have to request the bank manager to grant you the statement as early as possible. This is the last paragraph so you have to sum up the letter before signing off. Make sure to be polite and show gratuity as you sign off. Yours truly, (Name of the Sender) (Address of the Sender)

Insurance letters

1st August, 2010 Niranjan Shah, Vice President, Health Insurance Company Pvt. Ltd. Mr. Niranjan, I am writing you this letter regarding my Health Insurance Appeal as mentioned in my health insurance policy number 345 which I have purchased on November 22nd, 2009. Kindly find a copy of my attached active Health Insurance Policy for further consideration. I will be admitted in Fortis Hospital in Mumbai on August 5th, 2010 for heart surgery for which the approximate claim would be 95,000 rupees which has to be paid by the Health Insurance Company Pvt Ltd before I get discharged from the hospital. You can please let me know about how to carry forward with the process further and also let me know about the documents required to finish the processing. Please concur priority to the issue and send me the expected funds as prescribed in the norms or terms and regulations of the company. This would help me clear my dues as early as possible. Please contact me at the hospital for any details. Thanks and regards, Swapna Jain.

Sales Letter Format Most sales letters that work do so because they are drafted well and are written correctly. Depending on the product or service you have on offer the content of the letter may change but the basics are the same regardless of the number of sales letter templates you refer to. Your Name Name of Your Organization Address Date Name of Client Client's Address Salutation/Greetings Dear Ms./Mr. (addressee), or To whom it may concern The first paragraph of the letter is the hook of the entire letter. This first line decides whether or not a prospective client will read further. It is important that in this paragraph you thank the reader for their interest in the product/service you are offering. It may also be a great idea to give a brief glimpse into the many benefits that client will be eligible for. In the second paragraph of the letter add a testimonial if you are handing out samples with the sales letter. Giving out samples can be a great idea for a new product as this allows a prospective client to see for himself the benefits of the product at hand. Also mention the different promotional offers that you have at hand. The third or final paragraph is where you will include your contact details so that your addressee can contact you if needed. Include details like your phone number, address, timings of the office, account manager, and any other information that you consider

helpful. Valediction/Goodbye Yours sincerely, (Your name) Hopefully the sales letter format example given here has helped you understand how a sales letter should be drafted. You could refer to a sales letter sample for further elucidation but avoid the temptation to copy the letter as it is, as the reason for which the sample is drafted and the reason for which you are drafting a sales letter may be completely different. Also a sales letter that is drafted personally seems more genuine and real. By Tulika Nair Published: 11/23/2010

Trade reference letter Max Pharmaceuticals, 845 Miller Park 8th Blake Street, Blake County, Texas Dear Sir, This is to inform you that Payne Dispensing Chemists is our authorized reseller for all of our products. They have been distributing our drugs for the last eleven years and have made it easy for us to be able to supply to all parts of Texas and to the neighboring states due to their great marketing skills. They have a great reputation in the quality of service and deliverance in that they never fail to deliver on time and are able to process orders efficiently and effectively. They have our full support and any further query for information about them is welcome. Yours truly, Mars Mercury