Role of Accountants

Accountants are the persons who play a very important role in every industrial organization. We can also say that without an accountant an organization cannot work effectively. Accountants are the persons who practice the art of accounting. Accounting is a special branch of knowledge. In accounting we record very useful data of business and there should be an expert to record the important data. The person who records the data is called as an accountant. The accounting system and the accountants, who maintain it, provide useful service to the society. Accountants can broadly be classified into two categories: Accountants in public practice - Accountants in public practice offer their services for conducting financial audit, cost audit, designing of accounting system and rendering other professional services for a fee. In INDIA their two recongnised bodies where such accountants are members. (i) the institute of cost and works accountants of India (ii) the Institute of Chartered Accountants of India. Accountants in employment - These are accountants who are employed in nonbusiness entities or business entities. Non-business entities are those organizations who work for the benefit of society not for profit motive i.e., Educational institutes, Hospitals, Churches, Museums etc. business entities are those who work for profit motive. These accountants provide information for tax returns, investment decisions, performance evaluation, financial reporting, budgeting, etc. Role of an accountant in industrial organization 1. Maintenance of Books of Accounts - An accountant keeps a systematic records of the transactions entered by a business firm in normal course of its operations. An organisation cannot work effectively without recording all the transactions. Every businessman wants to know about the profit or loss of the particular year. Knowledge about financial position is very important for every businessman for the future planning. If a business is running in losses then businessman has to take some coactive actions to come out from that situation that is possible only when you have all the record with you. 2. Planning for future: Maintenance of books of accounts is very important for future planning. We can come to know about the business position with the help o accounting books only. If a businessman is not aware about the profit or loss derived from his business then there is no benefit of doing that business. So an accountant can help us to give information about the success or failure of the business. 3. Decision-making in business: An accountant plays an important role in decisionmaking process. Decision of every business is always based on the past records of that business. Suppose we have to take decision regarding demand of next year for that we have to study records of past sale figures we have to study the growth of last few years and on that basis we can forecast demand of coming year. But if there is no accountant to records the transactions then decision-making may be difficult.

4. Co-ordination: co-ordination is a very important function in the success of any organization if there is no co-ordination among the different departments then there will be problems. Proper record in books helps proper co-ordination among production, purchase, finance, personnel and sales departments. 5. Controlling: Controlling means evaluation of performance. Planning is the first and controlling is the last function to perform for every organisation but these both are the very important function to perform. In evaluation first standards are set and then actual performance is compared with the standard. If there is any deviation then corrective actions should be taken. So controlling is possible only if there are proper records recorded by an accountant. 6. Communication: Communication of business results with the concerned persons is very essential for the organisation. Shareholders, Creditors, Prospective investors, Management etc are always interested in detailed information from company regarding profits because they have to plan for the future investment planning. An accountant can communicate properly with interested people. 7. Replacement of memory: A person cannot remember everything about his business transactions due to human memory. An accountant can help to remember all the business transactions by recording them in accounting books. We can use that information after long time when the need arises. This considerably relieves strain of ones memory. 8. Comparative study: A system of recording accounting transactions helps in comparative study and evaluation of its performance. With the help of past records we can compare performance of current year. 9. Taxation purpose: Taxation authorities accept only properly maintained records for income tax or sales tax purpose. An accountant can help for proper records. 10. Evidence in court: properly maintained records can help in presenting good evidence or proof in court as an when it is necessary. 11. Auditing of Accounts: An accountant can also play the function of auditor in the organization. Auditing is concerned with inspecting of accounting data for determining the accuracy and reliability of accounting statements and reports

Auditing may be of following two types: o Statutory Audit: Statutory audit is compulsory for an organization according to companies act. According to the act organization has to get its accounts audited by a qualified chartered accountant. The statutory auditor has to report whether the profit and loss a/c and balance sheet a/c are showing true and fair position of the company.

Internal Audit: Internal audit is applicable in large-scale organizations. In this audit organization audit all the records for maintaining proper control. They have separate internal audit department for this. Generally professionally qualified accountant heads this department

12. Taxation: An accountant has proper knowledge of his clients accounts. Since he can present his case in a proper manner in front of taxation authorities. He can also assist his client in reduction of tax by making proper tax planning. 13. Financial Services: an accountant being having full knowledge of taxation, legal, accounting matters, can properly advice regarding financial matters. He can suggest his client regarding most suitable sources of finance, where to invest his hard earned money, selection of a right and profitable project etc.

In the end it can be said an accountant is a caretaker or a well wisher of the organization. He helps in accounting matters and also helps in decision making of the company. We can say that he plays a very important role in the success of the organization.He gives accurate and timely information. All accountants are held to high standards of skill in issuing professional opinions. They can be sued for malpractice if performance of their duties falls below standards for the profession. To fit in this role it is necessary that the accountant develops effective communication abilities, a flexible accommodation and keep them aware with the latest evolving technologies in the profession.

Questions 1. Explain the role of an accountant in industrial organization? 2. What are different types of auditing of accounts?

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Compiled by Sreenath sreenathbhaionline@gmail.com 09895117116