Statutory compliance list to be followed by Contractors

Sl.No.
1 2 3 4 5 6 7 8

Frequency
ANNUAL PRELIMINARY PRELIMINARY PRELIMINARY PRELIMINARY ANNUAL PRELIMINARY PRELIMINARY Copy of Contract Labour Licence [OR] Application along with security deposit details in Form IV Copy of commencement & completion of contract in Form VI-A Proof of having PF registration Proof of having ESI registration Labour Welfare Fund registration copy Shops & Establishment registration copy Professional Tax number Exemption to maintain computerized records Under Minimum Wages Act Notices required to be displayed under Minimum Wages Act (Notices showing rates of wages, hours of work, wage periods, date of payment of unpaid wages, name and addresses of inspector in English, Hindi and in a local language should be displayed at the Work Site) Copy of Employment cards in Form X

PRELIMINARY

10

ONGOING

11

PRELIMINARY

Copy of ESI cards for employees [OR] Copy of Form 3 with Return of Declaration

12 13 14 15 16 17

ONGOING MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY

Register of Workmen in Form IX Muster Roll in Form II Register of Wages in Form II Register of Deductions in Form XVI Register of Fines in Form XVII Register of Advances in Form XVIII

18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41

MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY ONGOING ONGOING MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY SEMI-ANNUAL SEMI-ANNUAL ANNUAL ANNUAL MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY

Register of Overtime in Form XIX Wage slips in Form XV PF challan for the previous month [OR] Token of payment made to SBI of current month PF challan paid on or Before 15th of every month ESI challan for the previous month [OR] Token of payment made to SBI of current month ESI challan paid on or before 21st of every month Labour Welfare Fund Challan (in applicable month) Labour Welfare Fund paid within 15 days of completion of eligible month PF - Form 5 - of new employees joined on the site (if applicable) PF - Form 12A copy - Monthly returns PF - Form 10 - for left employees (if applicable) PF/ESI Monthly Summary Format Declaration of Monthly Deduction and Deposit summary of PF and ESI (Monthly) & LWF (yearly) ESI half yearly returns Form 5 Half yearly returns to labour office in Form XXIV (Contract Labour Act) PF returns in Form 3A & 6A (March) Bonus Returns in Form D Whether minimum leaves entitled availed as per Shops & Establishment Rules Compliance as per latest Minimum Wages Salary breakup same as per the contract / LOI / agreement Weekly Off observed for every SIX days of working Overtime not to exceed 6 hours a week and 24 hours in a month Overtime paid double the rate of gross wages Current Minimum Wages notification as per nature of work