Beruflich Dokumente
Kultur Dokumente
A memorandum (abbrev.: memo) is from the Latin verbal phrase memorandum est, the gerundive form [1] of the verb memoro, "to mention, call to mind, recount, relate", which means "It must be remembered (that)...". It is therefore a note, document or other communication that helps the memory by recording events or observations on a topic, such as may be used in a business office. The plural form of the Latin noun memorandum so derived is properly memoranda, but if the word is deemed to have become a word of the English language, the plural memorandums, abbreviated to memos, may be used. (See also Agenda, Corrigenda, Addenda) A memorandum may have any format, or it may have a format specific to an office or institution. In law specifically, a memorandum is a record of the terms of a transaction or contract, such as a policy memo, memorandum of understanding, memorandum of agreement, or memorandum of association. Alternative formats include memos, briefing notes, reports, letters or binders. They could be one page long or many. If the user is a cabinet minister or a senior executive, the format might be rigidly defined and limited to one or two pages. If the user is a colleague, the format is usually much more flexible. At its most basic level, a memorandum can be a handwritten note to one's supervisor. Dean Acheson famously quipped that "A memorandum is not written to inform the reader but to protect the writer". Charles Peters wrote that "bureaucrats write memoranda both because they appear to be busy when they are writing and because the memos, once written, immediately become proof that they were busy."
Purpose
The primary purpose of a briefing note for decision is to support decision making to help (or sometimes influence) a decision-maker to make a better decision in a particular problem situation than he might otherwise have made without the analysis. Conveying Information Informing Decisions Making Request Issuing orders and Instructions Providing Response Providing Suggestions Presenting informal report Solving Problems Using as reference in future
Format
A memorandum is written using a specific format, usually a format accepted by the office in which the memorandum is to be used. The usual structure for a memorandum includes some or all of the following:
MEMORANDUM
TO: The person receiving the memorandum FROM: The person writing the memorandum DATE: Usually a formal manner of writing the date, for example 20 April 2004 SUBJECT: A short title descriptive of the topic in discussion in the memorandum
INTRODUCTION: Explaining why the memorandum has been written and what topic the memorandum will discuss. Body: Discussing the topic in detail--explaining what exactly and itemizing when possible.Organization features of a memorandum tend to vary according to the context. For example, one of the ways to organize a legal memo would feature an organization as follows: Heading A summary of relevant facts A discussion of law relevant to the legal issues, and application of that law to the facts A conclusion that is responsive to the legal issues. Conclusion: explaining what will or should happen next, when the follow-up will occur and why the date is important.