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(Kaw) River Valley. By joining as a member, you’ll receive our acclaimed newsletter, The Water Shed,
and receive updates on area water happenings, and invitations to hands-on events.
Individual Memberships $25 Sponsor Memberships $75 Partner Memberships $125
Name: _____________________________________ Email ______________________________
Mailing Address: ______________________________ City, State ___________________________
Zip Code __________________ County __________ Phone: ______________________________
Additional Donation:
*one time$________
Total Enclosed ____________ Please Make Checks Payable to KVHA.
*semi-annual$_______ Send your completed form to KVHA 412 East 9th Street Lawrence, KS 66044-2629.
*annual$_______
Your monetary support, your time, and your energy are a critical and appreciated part
Please send me a reminder ________
of reaching the vision of the Alliance. Thank you.
KVHA Workplace Culture
KVHA is a diverse organization that has been tweaked and re-tweaked based on the
creative energy of the people who have chosen to take part. We hold ourselves to the
high ideal of being an initiator of change in environmental and social situations
pertaining to the quality of life. Our internal guideposts are to be timely, resourceful,
cost-effective, exciting and engaging. We recognize that creativity is a valuable and
precious commodity and specifically hire individuals who have demonstrated a unique
spark. Finally, we hold to the philosophy that people do best what they most enjoy.
Your happiness is important to us. We expect you to help us balance your work load
to maximize everyone’s unique skill sets.
Your thoughts and opinions are important to us. We expect that if something stinks,
you’ll say so.
Your work here is important and unique. We expect people to work together but to
also be respectful of each other’s job obligations.
Based on the largely communal structure of our work, we have two hard, fast respect
rules for each other.
1) Come to work when you say you’re coming to work. Give advance notice of
expected absences.
2) Come to work dressed to receive the public. You never know who’ll stop
by.
It is our intention to maintain a creative team that blends veteran talent with new
talent. It is the responsibility of the entire group to bear the following observations.
Employment Requirements
*must have a valid drivers license,
*have the computer skills necessary to efficiently operate office systems (or
be willing to somewhat independently learn).
Assignments are tailored to assist candidates in reaching career goals while fulfilling
organizational needs. Based on experience and skill level, interns may function as
Office Assistants or Project Assistants.
Paid interns typically earn between $7 and $11 per hour depending on the experience;
all interns have flextime privileges. Holiday privileges are not typically provided.
“Work at Home” privileges for specific assignments may be extended by Program
Directors or the Executive Director after a six month trial period. Interns are subject
KVHA Personnel Requirements and Expectations at the date of hiring. However,
interns are Temporary Employees.
Interns are an important part of attaining the goals of the organization and are
expected to represent the interests of the organization. Interns work with other staff
members to prioritize tasks from week to week.
Interns can expect to assist with routine office work, assist and or lead outreach
activities, and occasionally travel to represent and or support KVHA at professional
and program related events.
Interns can expect to occasionally assist with offsite outreach activities or represent
KVHA at partner related events. Some overnight travel may be required.
Office Assistants typically earn between $10 and $14 per hour depending on
experience and have flextime and holiday privileges. However, Office Assistants are
expected to arrive at the office by 9 AM on regular business days. Office Assistants
may be Temporary or Regular employees based upon the anticipated duration of
employment. Insurance benefits are partially provided for full time Office Assistants
with Regular Employee status. Office Assistants are subject to KVHA Personnel
Requirements and Expectations at the date of hiring.
Assistants are a part of the planning staff and are expected to represent the interests
of the organization. Office Assistants are considered a critical part of the organization
and work directly with the Executive Director to prioritize tasks from week to week.
Office Assistants are primarily responsible for managing the day to day flow of
external communications in order to minimize office distracts. This includes filtering
incoming phone calls and mail.
Office Assistants handle routine staff support needs such as database queries, filing,
maintaining printed outreach materials, updating KVHA websites, and organizing bulk
mail and electronic distribution efforts. Office and project assistants are jointly
responsible for maintaining supply storage systems. Office Assistants may
occasionally be required to manage Interns assisting with the above listed tasks.
Office assistants can expect to occasionally assist with offsite outreach activities or
represent KVHA at partner related events. Some overnight travel may be required.
Assistants are a part of the planning staff and are expected to represent the interests
of the organization. Project Assistants work directly with Project Directors (or the
Executive Director) to prioritize tasks from week to week.
This position is highly variable and designed to be flexible enough for assistants to
apply and extend their talents in any of KVHA’s endeavors. The bulk of a program
assistant’s assignments may focus on a mutually agreed upon KVHA project or a
specific support function. Project assistants can expect to be involved with a variety
of tasks that will require some level of independent planning and implementation.
Project Assistants may occasionally be required to manage Interns assisting with
various tasks.
Project assistants routinely assist with offsite outreach activities or represent KVHA at
partner related events. Some overnight travel may be required.
This is a very fast paced, creative position that requires a high degree of confidence,
ingenuity, diplomacy, and flexibility. Programs Directors are considered part of the
organization’s administration and must be able to demonstrate leadership skills.
Program Directors work directly with the Executive Director to develop and implement
strategies for meeting the goals of the organization.
Program Directors are primarily focused on a mutually agreed upon KVHA project or a
specific support function. However, Program Directors are expected to apply and
extend their talents and expertise to any of KVHA’s endeavors as a matter of
cooperatively meeting organizational goals and obligations. Program Directors must
be prepared to serve in a supervisory capacity with guidance from the Executive
Director.
Program Directors serve as the primary contact, partner recruiter, organizer, and
planner for their assigned project or support function. Program Directors maintain
records to support the successful implementation of specific grants. Program Directors
routinely assist with offsite outreach activities or represent KVHA at partner related
events. Some overnight travel may be required.
Program Directors are expected to work with other staff members to tailor assigned
project efforts in a manner that maximizes the overall benefit to the organization or
reinforces other KVHA endeavors. Frequent communication among staff members is
necessary to achieve this goal. Additionally, Program Directors are expected to help
priorities the week to week work focus of the organization.
The Executive Director has the authority to enter into contract on behalf of the
organization. The Executive Director is the primary fundraiser and grant liaison for
the organization.
The Executive Director is responsible for staff management including hiring, firing, and
staff evaluations, coordinating personnel assignments and providing sufficient
guidance and oversight for staff to fulfill assignments. The Executive Director
prioritizes staff activities and maintains strong lines of communication to ensure work
is being accomplished.
The Executive Director is responsible for maintaining a workplace that allows for the
successful implementation of the organization’s goals. This includes employee
relations, information management, office maintenance, and the creation/maintenance
of organizational communication systems.
The Executive Director serves as the primary spokesperson for the organization and
maintains KVHA’s public image. The Executive Director publicly represents KVHA’s
partners and uses the organization’s Vision Statement as a consistent standard.
The Executive Director is provides direct oversight regarding the use and sutainability
of KVHA’s tangible and intangible resources and ensures that sufficient records of
these resources are maintained.
KVHA Employment Procedures and Policies
KVHA complies with the Kansas Act Against Discrimination (K.SA. 44-1001 et seg.),
the Kansas Age Discrimination in Employment Act (K.S.A. 44-1111 et seg.) and the
applicable provisions of the Americans with Disabilities Act (42 U.S.C. 12101 et seg.).
KVHA does not discriminate against any person because of race, religion, color, sex,
disability, national origin, ancestry, age, sexual orientation, or gender identification in
the admission or access to, or treatment or employment in, its programs or activities.
Compensation
Conflicts of Interest
Employees must confer with the administration regarding any situations that may be
perceived or considered a conflict of interest. Below are example situations; the list is
demonstrative - not exhaustive or comprehensive.
• Regular Employees - Accrue personal time; May negotiate “Work From Home”
privileges; Receive health benefits if working 3/4 + -KVHA covers a standard
portion of the monthly premium (The 2004 rate is $150 for full time employees.
The rate is reviewed annually when the fiscal budget is being set.)
Harassment Policy
KVHA strictly maintains a positive, pleasant work environment. Employees are
expected to be respectful of their coworkers. Therefore, the organization will not
tolerate harassing behavior on the part of employees. KVHA's anti-discriminatory
policy extends to areas of harassment. (see Job Descriptions) Employees who feel
uncomfortable at any time are asked to clearly express their limits of tolerance
verbally to coworkers &/or the Executive Director. If the situation persists, a written
statement of the situation with specific examples needs to be given to the Executive
Director. All staff members will be provided specific guidance regarding acceptable
behavior. KVHA will take all reasonable measures to mediate the situation. Employees
voicing concerns will not be discriminated against in any way.
Office
Employees are expected to help keep the office in a publicly presentable state and
effective working order. This includes maintaining common workspaces by putting away
the materials and supplies and consolidating projects awaiting completion. Each
employee will be assigned oversight of a portion of the office space.
Shelf space closed cabinet space and coat hooks are provided for staff to store
personal effects.
The office operates under reduce, reuse, and recycle standards. This includes all office
supplies, project materials, and misc. product packaging. All waste paper, aluminum
cans, glass & plastic bottles, cardboard, and plastic bags beyond reuse are recycled.
Additionally, staff should model these ideals when representing the organization or
producing a product of the organization.
Organizational Confidentiality
Employees may not externally share or personally utilize internal records, tools,
sensitive or legally binding documents, or concepts, plans or materials specifically
developed for building fiscal security EXCEPT with direct administrative approval.
Below are example situations; the list is demonstrative - not exhaustive or
comprehensive.
KVHA's database (contact records, program records, etc…) Materials developed
or internal decision making or guidance such as technical data or reports, draft
planning documents. Concepts, discussion content, planning documents or
written materials related to active grant proposals except for the purpose of
recruiting implementation partners.
Performance Reviews
Reviews will be based on KVHA's Job Structure document including the specific staff
member's job description, the Culture and Climate document, and the related job
responsibilities of the supervising Director(s). A summary of the review meeting
including any plans of action will be written and signed by both parties. Plans of action
should be revisited frequently to ensure that the hoped solution is working. A follow
up summary of the outcome should be written and attached to the written meeting
summary.
Privacy Policy
The organization respects the individuality and integrity of each staff member.
However, no staff member should presume privacy with regards to usage of KVHA
property (eg desks and computers). All Internet activity conducted using KVHA's
equipment is subject to review.
Reimbursement Guidelines
Requests for reimbursement are submitted at the close of a pay cycle with timesheets
and must be accompanied by receipt documentation. (Except per diem and mileage -
see below) A master reimbursement request form is located at the end of the
timesheet set. Ask for assistance to complete the form electronically.
Travel expenses: Employees driving personal vehicles outside the Lawrence area may
submit mileage reimbursement requests. The beginning and ending odometer reading
must be recorded on the reimbursement form. Mileage is compensated at the level set
by the IRS (currently 0.375/mile). Per Diem is provided during events and meetings
away from the Lawrence area. Current reimbursement rates are $4, $6, and $8 for
breakfast, lunch, and dinner.
Resource Commitments
Employees may not lend support to outside proposals or commit/expend significant
amounts of organizational resources without administrative approval.
Smoking Policy
Smoking is not permitted in or around the office. We also do not allow staff to smoke
when they are representing the organization or when they are gathered for work
related functions.
Exp 20041231
Date:
Name:
Address:
Phone(s):
E-Mail:
Computer Skills:
From your perspective, what will make this time well spent?
Have you reviewed the KVHA Personnel Requirements and Expectations and are you able to
meet these needs? Please let us know as soon as possible about any special work related
needs you may have.
Have you carefully reviewed the Job Description? Do you have additional questions?
Have you reviewed the KVHA Work Place Culture document? Do you have any additional
questions? Please let us know as soon as possible about any special work related needs you
may have.
THANK YOU!
20060718
Date
:
Name:
Address:
Phone(s):
E-Mail:
Is the Job Description for this position consistent with your regular duties and activities?
Compared to your initial expectations, how would you describe your overall work experience?
Overwhelming, Challenging, Well Paced, A Little Slow, Boring
In your opinion, is your daily work environment consistent with the description of the ideal work place culture?
My creative responsibilities are: Overwhelming, Challenging, Well Paced, Underwhelming, Frustrating
My co-workers help me work to my highest potential. Definitely, Pretty Much , Almost, Not Really, Never
Have your experiences with KVHA been consistent with your long aspirations? Is this time well spent?
Definitely, Pretty Close , Almost, Not so much, Not really at all
Do you have concerns or suggestions regarding KVHA’s Personnel Requirements and Expectations? In your opin-
ion, are these policies being appropriately applied?
To keep our files up-to-date we need to have contact information for someone to be notified in the event of an
emergency.
THANK YOU!
Exp 20041231
Date:
Name:
Address:
Phone(s):
E-Mail:
Computer Skills:
From your perspective, what will make this time well spent?
Have you reviewed the KVHA Personnel Requirements and Expectations and are you able to
meet these needs? Please let us know as soon as possible about any special work related
needs you may have.
Have you carefully reviewed the Job Description? Do you have additional questions?
Have you reviewed the KVHA Work Place Culture document? Do you have any additional
questions? Please let us know as soon as possible about any special work related needs you
may have.
THANK YOU!
Kaw Valley Heritage Alliance
The Kaw Valley Heritage Alliance (KVHA) represents a diverse group of
citizens and partners united by their common watershed interests.
KVHA is built around the philosophy that quality of life and economic
health are dependent on the ecologically responsible, economically
viable, and socially acceptable use of resources. The foundation of the organization is
respecting and finding common ground with divergent conservation approaches and
philosophies in order to strengthen broader efforts.
KVHA is primarily interested in the Kansas (Kaw) River watershed. Kaw Valley
communities have long and enduring relationships with the unique water and natural
resources of the area. The Valley supports a rich bio-diversity, a broad number of
economic endeavors, and a steadfast legacy of ideological abundance. Streams and
rivers do not comply with tidy county boundaries nor do the factors that affect the
quality of life or economic health of an area. Therefore, KVHA projects and partner
relationships occasionally expand beyond the Kansas River Valley. The Alliance
welcomes and encourages partnerships that facilitate the success of the organization
and it’s projects.
The strength of the Alliance resides in its partners. When partners are involved,
committee level conversations provide a fail-safe mechanism for implementing grants
in the strongest, most efficient manner possible. However, if a committee is not able
to operate as such, KVHA’s administration must find alternative ways to meet its
obligations. This role does not routinely default to the administration given the
commitment level of partners.
Partner Agreement
Our signatures below signify our mutual desire to create a partnership. This document
serves as an agreement between the applicant partner and KVHA’s other partners to
work together, in good faith, towards KVHA’s Vision as it applies to land and water
relationships with the quality of life.
You are signifying your acceptance of KVHA;s intentions and your willingness to minimally
respect the philosophies of partners, your ability to both utilize the partnership and build
the organizations capacity to achieve its purpose, and your endorsement of the KVHA
Vision Statement.
KVHA is accepting the intentions of your organization and will ensure partner respect for
the philosophies of your organization. KVHA is signifying its ability to both utilize this
partnership and to assist, to the best of its ability, your organization in achieving
compatible purposes.
KVHA’s by-laws provides clear provisions for dissolving partnerships that no longer serves
their desired purpose. Partners may opt out of this agreement at any time by sending a
written request to null our agreement to the Secretary of the Board of Directors. KVHA
may also opt out of this agreement at any time, at the will of the Board of Directors, by
sending a written request to null our agreement to the designated partner contact.
As the nature of the organization requires steady partner commitment, partners are
minimally expected to validate their commitment every 18 months by attending project
or organization functions, voting in elections, OR contributing resources to assist with a
KVHA endeavor.
Applicants will receive a letter regarding the status of their application within 30 days.
The resources and needs of our partners are extremely varied. Partners are asked to
provide information about themselves and how we can most be of service. Please
complete the form on the back of this sheet.
0040720
Office Only
Staff Code ________________ Partnership Start Date: ____________________ Renewal Due: ____________________
What watershed area/counties do you live or work in? Which aspect(s) of KVHA are
you most interested in?
□ Community Arts
□ Community History
□ Community Outreach
□ Recreation
Resource Planning /
□ Development
What type(s) of partner support are What type of partnership would
you willing to commit to providing? you like to have with KVHA?
□ Water Quality Protection
Time, technical support, Continuing involvement at
□ equipment, supplies/materials □ the organizational level
□ Watershed Restoration
Please describe your/the organizations areas of expertise and capabilities and how KVHA can most help:
(eg Promotion, fund-raising, technical support, network, volunteer opps., project inclusion…)
Kaw Valley Heritage Alliance
VOLUNTEER INFORMATION FORM
Date:
Name:
Address:
Phone:
Email:
Computer Skills:
From your perspective, what will make this time well spent?
THANK YOU!
Project Example: JAS Wetland Education Last Edit 1/17/2006
Lead ALR
Statement of Problem
Example: Environmental intricacies and limitations are not a consistent part of
the community's general world view.
Define Ideal
Example: People expand their local environmental knowledge-base.
Hallmark of Ideal
1 Example: A broader cross-section of the community visit local natural areas annually.
Hallmark of Ideal
2 Example: There is more media coverage of field-events.
Hallmark of Ideal
3 Example: Community groups work together to create learning opportunities.
Define Project
(Potentially) JAS will offer productive, meaningful wetlands fieldtrip
idea/minigrants to get kids and teachers into the wetlands.
Hallmark of Success
1 Example: More groups are able to visit the wetlands.
Hallmark of Success
2 Example: More people are willing to share their knowledge with groups.
Hallmark of Success
3 Example: People demonstrate how the wetlands are (personally) meaningful.