Doc. Ref. No.: UTP-ACA-SIIU-01 Issue Version: 12.

0 Date: January 2011

GUIDELINES FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME (SIIP)

Doc. Ref. No.: UTP-ACA-SIIU-01 Issue Version: 12.0 Date: January 2011

Electronic File Name: Prepared by Release Date Owned by: Approved by:

UTP INTERNSHIP GUIDELINES REV 12.00 SIIU

(January 2011) Programme

SIIU

Programme AC

AMENDMENT SHEET

Version

Date

Author

Summary of Changes

12.00

Jan 2011

Wan Normanizah

Changes in Internship Assessment

This Guidelines For Student Industrial Internship Programme is only available to UTP students and companies participating in the practical training programme of UTP students. The guidelines shall be kept in a secure place, where access is available only to those authorized to see them. Reproduction by any means, including storage on an electronic system, is prohibited.

Student Industrial Internship Unit 2011

Student Industrial Internship Unit UNIVERSITI TEKNOLOGI PETRONAS Bandar Seri Iskandar, 31750 Tronoh, Perak Darul Ridzuan Tel : +6 (05) 3688380 / 8382/ 8385 / 8387/ 8388 Fax : +6 (05) 368 8386 Email : siip@petronas.com.my

Table of Contents

GUIDELINES FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME (SIIP) ______________________________________________________________ 2 AMENDMENT SHEET ________________________________________________ 3 1. 2. 3. 4. 5. 6. 7. 8. INTRODUCTION _______________________________________________ 1 PURPOSE OF INDUSTRIAL INTERNSHIP _________________________ 1 LEARNING OUTCOMES_________________________________________ 2 STUDENT ELIGIBILITY _________________________________________ 2 TRAINING APPROACH _________________________________________ 2 BENEFITS TO THE INDUSTRY ___________________________________ 2 INTERNSHIP PROCESS _________________________________________ 3 DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME ___________ 4

8.1 HOST COMPANIES ................................................................................... 4 8.2 PROGRAMME ............................................................................................ 4 8.3 DURATION AND PERIOD OF INTERNSHIP ......................................... 5 8.4 CONFIRMATION LETTER ....................................................................... 5 8.5 TRANSFER OF INTERNSHIP PLACEMENT .......................................... 5 8.6 LEAVE ........................................................................................................ 5 8.7
8.8

INSURANCE .............................................................................................. 5
TRAINING ALLOWANCE _______________________________________ 5

8.10
9.

VISITS BY THE UTP (ACADEMIC) SUPERVISORS ....................... 6

RESPONSIBILITIES _____________________________________________ 6

9.1 RESPONSIBILITIES OF THE HOST COMPANIES ................................ 6

9.1.1 HOST COMPANY SUPERVISOR (HCS) ____________________________ 7

9.2

RESPONSIBILITIES OF UTP ............................................................... 7 9.2.1 STUDENT INDUSTRIAL INTERNSHIP UNIT (SIIU) ................. 7 9.23 UTP SUPERVISORS ...................................................................... 8 9.2.4 UTP STUDENTS............................................................................. 9
OFFENCES & PENALTIES DURING INDUSTRIAL INTERNSHIP ___ 10

10.

11. ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME______________________________________________________ 11

11.1 ORAL PRESENTATION (FORM ITC-D) ............................................... 11 11.2 ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY (FORM ITC-E) ................................................................................................... 11 11.3 LOG BOOK ............................................................................................... 12 11.4 INDUSTRIAL PROJECT REPORT (FORM ITC-E) .............................. 12
12. STUDENTS FINAL GRADING __________________________________ 15

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List Of Tables Table 1 Table 2 Table 3 Table 4 Types of Offence and Penalty on Final Internship Grade Internship Assessment Hard Cover Color Grading Scheme

10 11 14 15

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1. INTRODUCTION
Universiti Teknologi PETRONAS (UTP) was established with the objective to produce well-rounded graduates who are not only technically competent but also possess other traits such as lifetime learning capacity, critical thinking, communication and behavioral skills, business acumen, practical aptitude and solution synthesis ability. In line with the vision to close the industry gap, UTP has made it compulsory for its undergraduate students to undergo practical works in the form of a twenty eight (28) - weeks industrial attachment prior to their completion of studies at UTP. The industrial internship carries fourteen (14) credit hours. The Industrial Internship Programme is coordinated by the Student Industrial Internship Unit (SIIU) who is responsible in ensuring the success of the Industrial Internship Programme. With an average of 500 interns per semester, SIIU has successfully secured the placements for all students with various host companies such as PETRONAS subsidiaries, government-linked companies (GLC), multi-national companies (MNC), as well as major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy and UK. UTP has always placed great emphasis in having a close collaboration with the industries in which its graduates will eventually gain recognition from industry players locally and abroad. This internship programme is a prime example of the University-Industry collaboration. Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical & Electronics, Mechanical and Petroleum Engineering, and three technological programmes namely Information & Communication Technology, Business Information Systems and Petroleum Goescience at Bachelor degree level.

2. PURPOSE OF INDUSTRIAL INTERNSHIP

The purpose of the industrial internship is to expose UTP students to the real working environment so that they can relate theoretical knowledge with application in industry. From the Industrial Internship Programme, the students will also develop skills in safety practices, work ethics, communication, management, etc. Furthermore, this Industrial Internship Programme will establish close relationship between industries and UTP. The industrial internship programme will provide opportunity to UTPs students to build a solid understanding of the fundamentals of business and organization performance such as economic models of business, competitive positioning and strategy execution. With this real life environment, students develop their ability to assess performance, interpret trends, explore the consequences of change and make better decisions.

3. LEARNING OUTCOMES
At the end of the industrial internship, student will be able to: Apply theoretical knowledge in industrial application. Acquire skills in communication, management and team-work. Practice ethical and professional work culture. Implement health, Safety and Environment (HSE) practices at workplace.

4. STUDENT ELIGIBILITY
Student is eligible to register requirements: internship upon meeting the following

Obtained minimum CGPA of 2.00/4.00 AND, Earned a minimum of 75 credit hours (Engineering and Petroleum Geoscience) or 45 credit hours (Business Information Systems and Information & Communication Technology) AND Completed the following courses: o Completed all basic Engineering & Technology courses o Health, Safety & Environment (HSE) o Islamic Studies / Moral Studies o Bahasa Kebangsaan o Professional Communication Skills

5. TRAINING APPROACH
The Industrial Internship should have the following features: Hands-on training Real project-based assignments Research-based activities Team-work activities Leadership and management skills Safety awareness The suggested training areas (but not limited to) for the respective programmes can be found in Appendix I.

6. BENEFITS TO THE INDUSTRY

Provides opportunity for the industry to assess the capabilities of potential employee. Recognizes the industry support to the education sector. Facilitates and strengthens university-industry partnership and linkages. Receives fresh, energetic, enthusiastic and productive employees. Enhance companys reputation amongst graduates.

7. INTERNSHIP PROCESS
7.1 PRE-INTERNSHIP o First Industrial Internship Briefing is given to students by second week of the semester prior to the training by Student Industrial Internship Unit (SIIU). List of Internship Eligibility is announced by SIIU by second week of semester prior to the training. Internship placement registration is done by signing up with SIIU. Students are required to submit Personal Data Info (PDI) and Resume/CV to SIIU by the fourth week of semester prior to the training. UTP Cover Letter & Reply form is issued by Industrial Internship Unit. Internship placement is secured at approved host companies by students one (1) month before internship commencement date. Student to submit Project Title proposal (From PRE-01) to SIIU before internship commencement. Supervisor will be assigned upon receiving topic proposal. For overseas placement, student is assisted in visa/work permit application and travel arrangement. Second Industrial Internship Briefing is given in week fourteen by SIIU. Student to confirm placement before the internship start.

o o

o o o o o o o 7.2

DURING INTERNSHIP o o Confirmation of Registration at Host Company is done in PRISM within first week of internship commencement date. SIIU and Department Internship Coordinator approve industrial project topic. Upon approval, students to start industrial project immediately. First Visit is conducted by UTP Supervisor between week five to week eight of internship period at local host company. UTP Supervisor to submit First Industrial Internship Visit Report (ITC-B) to SIIU. The ITC-B form is reviewed and analyzed by SIIU before necessary action can be taken. Student shall submit the Industrial Progress Report between week twelve to week fourteen. Host Company supervisor to carry out progress assessment (from ITC-C).

o o o o o

Second Visit is conducted by UTP Supervisor between week twenty-five to week twenty-eight of training for students internship evaluation. Lecturers shall submit all the evaluation forms to SIIU.

o 7.3

POST-INTERNSHIP o Logbook and Industrial Project Report shall be submitted to Student Industrial Internship Unit (for official stamping) and UTP Supervisor (for evaluation) by returning intern three weeks after the end of internship. Student Industrial Internship Course Evaluation form is submitted by returning intern to Industrial Internship Unit. Debriefing and sharing session is conducted by respective Department Internship Coordinators. Consolidation of marks for ITC-C, ITC-D, ITC-E, ITC-F and Logbook is conducted five week after end of internship. Moderation of total marks is done during Internship SubCommittee meeting six week after end of internship. Final marks and grades are endorsed during Special Examination Committee meeting seven week after end of the internship. Final marks and grades are approved during Special Senate meeting. SIIP grades are announced by Examination Unit.

o o o o o

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8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME

8.1 HOST COMPANIES Industrial Internship Programme will be undertaken at Host Companies which are approved by SIIU. New host company will be assessed by SIIU confirmation by student. 8.2 PROGRAMME Student shall provide the latest Student Industrial Internship Programme Guidelines to the host Company Supervisor for their reference. The Host Company Supervisor will plan and then come up with the training schedule based on the Training Domain provided in Appendix I. The proposed industrial project topic and schedule shall be agreed by both the UTP supervisors and Host Company Supervisor. before acceptance

8.3

DURATION AND PERIOD OF INTERNSHIP The minimum duration of the Industrial Internship will be for a total period of 28 weeks.

8.4

CONFIRMATION LETTER A confirmation letter will be issued by the Host Company to the students once the internship placement has been accepted.

8.5

TRANSFER OF INTERNSHIP PLACEMENT Students are not allowed to transfer or change to another internship site without prior approval from the SIIU and agreement of the Host Company Supervisor. On limited circumstances, student may be considered for transfer after the first visit. The student must submit Requisition to Change Host Company Form ITC-H (Appendix XIV) supported by Host Company Supervisor and offer letter from the new host company to SIIU.

8.6

LEAVE Students are not entitled for any annual leave throughout the internship period. In the event that the student has to take leave due to emergency, he/she must seek prior approval from the Host Company. In the case of prolonged leave (exceeding 7 days) due to hospitalization, student must notify both SIIU and host company in writing and provides necessary documents as evidences.

8.7

INSURANCE Students are covered by group personal insurance throughout the industrial internship period (Appendix II).

8.8

TRAINING ALLOWANCE Training allowance entitlement is solely at the host companys discretion. Although the training allowance is not a requirement, substantial numbers of host companies provide training allowance in order to make its internship programme attractive and competitive.

8.9

SAFETY TRAINING Student shall abide to safety as students are encouraged to attend safety training as deem fit by the Host Company.

Basic Offshore Safety Induction & Emergency Training (BOSIET) AND NIOSH Safety Passport A provision for safety training (BOSIET and NIOSH) and medical check-up as request by any student is subject to recommendation and approval by both Host Company and Industrial Internship Unit. Upon approval, Industrial Internship Unit will bear 50% of the cost of BOSIET / NIOSH and medical check-up only. Cost of travel, lodging and meals throughout the training/site visit shall be borne by student. The student must submit the Requisition for BOSIET /NIOSH Form ITC-G (Appendix XIII) a month before the training to SIIU.

Green Card Green Card is an integrated program that involves the registration and accreditation of Construction Personnel to enhance safety levels at Construction Sites. Those Construction Personnel who have been registered with CIDB and issued the Green Card are automatically covered by a special Insurance Scheme that insures the Construction Personnel against death and accidents. Green Card is mandatory for all Civil Engineering students before going for internship. Training is organized by Civil Engineering Department every semester.

8.10

VISITS BY THE UTP (ACADEMIC) SUPERVISORS o UTP Supervisor will visit the Host Company Supervisor and students at the training site twice during each industrial internship session (within Malaysia). For overseas attachments, the visit by the UTP Supervisor will be during the internship evaluation period. UTP Supervisor is responsible to establish communication with the students and host company throughout the internship period. A first visit report (form ITC-B) must be submitted by UTP Supervisor to SIIU upon first visit completion.

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9.

RESPONSIBILITIES
9.1 RESPONSIBILITIES OF THE HOST COMPANIES Host Companies play important roles in ensuring the success of the industrial internship programme. They are expected to provide the following support:

9.1.1 HOST COMPANY SUPERVISOR (HCS) Plans and schedules the overall internship programme to ensure that it provides maximum opportunity for students to obtain useful experience related to their field of study (Section A of Appendix V). Selects and assigns a qualified staff to be students Host Company Supervisor. Assists students to find transportation (if necessary). Provides briefing on organization/company. the accommodation background of and the

Discusses with the students the details of their internship programme expected outcomes and industrial project. Supervises and guides students in their industrial projects. 9Assesses students logbook (Section B of Appendix V) and checks their detailed reports (Section C of Appendix V). Evaluates students' performance using FORM ITCE (Appendix X) and industrial project progress report using form ITC-C (Appendix VIII). Evaluates students oral presentation at the end of the Industrial Internship programme using FORM ITC-D (Appendix VIV). Provides the necessary facilities, equipment, tools and guidance to students. Provides necessary recommendations to improve the programme.

9.2

RESPONSIBILITIES OF UTP 9.2.1 STUDENT INDUSTRIAL INTERNSHIP UNIT (SIIU) Facilitate the internship programme so that it can complement the learning outcomes. Provides list of approved companies to students for selection. Confirms the placement of students with the Host Companies. Sends students resume to the Host Companies (if necesssary).

Assists students on visa/work permit application for internship Coordinates the following visits by UTP supervisors: Pre-Visit and briefing to the Host Companys management (if necessary). Organize and arrange for First Visit of UTP Supervisors to Host Companies. Second Visit.

Reviews the industrial internship matter and schedule with the students before, during and after the industrial internship programme. Finalizes students grading in Internship Committee Meeting. Organizes special assignment such as UTP Industry Dialogue, Forum or Sharing Session.

9.2.2

DEPARTMENT INTERNSHIP COORDINATOR Address internship departments. matters/updates at respective

Compile students scores from the FORM ITC-C, ITC-D, ITC-E, Logbook and Industrial Project Report (ITC-F). Promotes and establish UTP-Industry relationship via internship. Encourage contribution of industrial project towards final year project.

9.2.3

UTP SUPERVISORS Establish and maintain communication with students and Host Company Supervisor throughout the duration of the internship period. Assess students performance during their Industrial Internship programme. Develop and maintain good rapport with the Host Companies.

Visit the Host Companies and review the industrial project schedules with Host Company Supervisor.

Complete the 1st Industrial Internship Visit Report form after the first visit using FORM ITC-B (Appendix VII). Evaluate the students oral presentation at the Host Companies using FORM ITC-D (Appendix VIV). Review the students' performance with the Host Company supervisors FORM ITC-E (Appendix X). Assess the industrial project reports submitted by students at the end of the internship programme using FORM ITCF (Appendix XI). Provides necessary recommendations to improve the programme.

9.2.4

UTP STUDENTS To confirm an industrial project topic within two (2) weeks after the programme start. Send the industrial project schedules to the Industrial Internship Unit within three (3) weeks after the programme starts. Adhere to the UTP and Host Companys rules and regulation (please refer General Plant Rules and Regulations in Appendix XVI). Follow the Host Companys safety procedures. Maintain good discipline and personal conduct. Listen to and follow their supervisors instruction. Meet work schedules (Section A: Appendix V) on time. Discuss with supervisor on the training schedule (if necessary) Update their logbook regularly and present it to the Host Company Supervisor for weekly review and endorsement. Submit industrial project progress report to host company supervisor in week twelve to week fourteen.

Be responsible and committed in acquiring as much knowledge and skills as possible during the internship. Complete and submit the logbook and industrial project report to the SIIU at the end of the internship programme. Perform oral presentation to the Host Company and UTP supervisors during the second visit. Make the necessary recommendations to improve the programme.

10. OFFENCES & INTERNSHIP

PENALTIES

DURING

INDUSTRIAL

Students undergoing Industrial Internship programme must adhere to the rules and regulations, as specified by the respective host company/industry and also comply with the Students Disciplinary Rules & Regulations of Universiti Teknologi PETRONAS and Academic Policies and Procedures. Internship students committing inappropriate conduct during the course of soliciting internship placement and during the period of undergoing industrial internship programme will be subjected to the following penaltie as per Table 1. Table 1: Types of Offence and Penalty on Final Internship Grade
Major offences Final Grade F Minor Offence Lower one grade for Final Grade Accepting more than 1 internship offer OR Failure to decline internship offer officially OR Last minute rejection of internship offer. Failure to report at host company on official reporting day without valid reason.

1.

Termination of internship by host company due to students fault. Any act of academic misconduct will subject a student to disciplinary action. Academic Misconduct includes but not limited to: a. Cheating b. Plagiarism c. False information and representation, fabrication or alteration of information d. Theft or damaged of intellectual property

2.

3.

Change of host company during the course of internship program without prior approval by SIIU Conduct of Ethics

4.

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11. ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

Students will be assessed on their general attitude and receptivity to the working environment in addition to being assessed for performing specific technical tasks. Assessments will be based on the following:

Table 2: Internship Assessment

Percentage (%) Item Host Company Supervisor 20 10 10 20 30 60 40 10 UTP Examiner

1. 2. 3. 4. 5.

Logbook Industrial project progress report (ITC-C) Oral Presentation (ITC-D) Work performance and competency (ITC-E) Industrial Project Report (ITC-F) TOTAL

11.1

ORAL PRESENTATION (FORM ITC-D) Students are required to make an oral presentation describing the gist of their industrial internship, experience gained during the training and significant contribution that they have given to the host company. The UTP and Host Company Supervisor will jointly evaluate the oral presentation. The evaluation will be based on the following criteria in the ITC-D Form (Appendix VIV): o o o o Visual and Non-Verbal Communication Content Clarity of presentation Questions and Answers PERFORMANCE &

11.2

ASSESSMENT OF STUDENTS COMPETENCY (FORM ITC-E)

This ITC-E Form (Appendix X) contains the assessment of students performance during the Industrial Internship Programme. The nineteen (19) attributes are evaluated based on the students performance, task completion and competencies. Please refer to Appendix VII for more details.

11

11.3

LOG BOOK The logbook contains weekly and detailed reports prepared by the students and endorsed by the Host Company Supervisor (Section B and Section C: Appendix V). The students should describe the tasks or projects they are undertaking, how these tasks contribute towards achieving the Host Company's objectives, the problems and challenges they face, the lessons learned from the experience, and provide any comments or recommendations they wish to make. The logbook should also record any points discussed with the Host Company Supervisor in relation to the internship programme.

11.4

INDUSTRIAL PROJECT REPORT (FORM ITC-E) The purpose of the report is to record all the relevant activities that contribute towards developing the students' cognitive and practical skills. Students will have the opportunity to exercise their writing skill and to clearly communicate their ideas and experience. It is compulsory for students to prepare and submit the Industrial project report. It must be submitted to SIIU within three (3) weeks after the official industrial internship date ends. Late submission will result in a 50% deduction of marks specifically for the Industrial project report. However, students who submit the Industrial project report two weeks after the due date, no mark will be given for their Industrial project report. No matter how late, students must submit the Industrial project report before the new semester begins. Should a student fail to submit the Industrial project report until the new semester begins, the whole industrial internship exercise will be considered incomplete. 11.4.1 Industrial Project Report Outline The report consists of many parts arranged in a certain order. It is recommended that the contents are in the following order: o Host Companys Verification Statement Non-Confidentiality Statement Endorsement by the Host Company Supervisor

o Executive Summary o Acknowledgements o Table of Contents o List of Figures o List of Tables o Introduction

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Brief description of the host company Objectives of the industrial internship during internship

Scope of work, tasks or projects undertaken

o Internship Project Report Background Problem Statement Literature Review and/or Theory Methodology/Project Work Results and Discussion Conclusion and Recommendation Lesson Learned and Experience gained Leadership, team work and individual activities Business values, ethics and management skills Problems or challenges faced and solutions to overcome them

o Safety training and value of the practical experience

o Conclusion o References o Appendices 11.4.2 Report Format o Language The Industrial project report must be written in acceptable and formal English. o Font and Spacing All text should use Times New Roman regular fontstyle size 12 with 1.5 line spacing. o Numbering All pages must be numbered in proper sequences from Introduction to the end of the report including pages on figures and tables. Page number must be positioned at the bottom and centered.

13

Margin The top, bottom and right margin are 25 mm except the left margin which is 40 mm. All paragraphs should start from the left margin.

25mm

40mm m

25mm

25mm

Number of copies Student must submit one (1) hard cover copy & one (1) CD of the Industrial project report to UTP Supervisor within three (3) weeks after the official industrial internship date ends. Upon marking the Industrial project report, the hard copy and the CD will be kept in the UTPs Resource Centre.

Hard bound copy The Industrial project report must be properly bound with hard cover. The hard cover color for each Programme is as per Table 3:

Table 3: Hard Cover Color Department Chemical Engineering Electrical Engineering Mechanical Engineering Civil Engineering Petroleum Engineering/Geoscience Computer Information Science Dark Green Dark Brown Maroon Black Dark Red Dark Blue Color

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o Labels The spine of the Industrial project report should include students name and ID number, duration of internship and the phrase Industrial Internship Industrial Project Report. o Front hard cover format Format on front hard cover should include the phrase Industrial Internship Industrial Project Report, duration of internship (month & year only), host companys name, students name, ID number and programme.

12. STUDENTS FINAL GRADING

The Internship Sub-Committee which consists of Head of Industrial Internship Programme (Chairman) and respective Department Internship Coordinators will verify and certify the status of the Industrial Internship Progamme undertaken by the students. The final grades will be given as per Table 4 below : Table 4: Grading Scheme

Score
85.0 - 100 80.0 84.9 75.0 79.9 65.0 74.9 55.0 64.9 50.0 54.9 45.0 49.9 40.0 44.9 00.0 39.9

Grade
A AB+ B C+ C D+ D F

Point
4.0 3.75 3.5 3.0 2.5 2.0 1.5 1.0 0.0

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APPENDICES Appendix I: Appendix II: Appendix III: Training Domain Health Insurance Form PRE-01 Industrial Internship Project Title Proposal Form ITC A : Industrial Project Topic Confirmation Log Book (Section A, Section B & Section C) Summary of the Weekly Report Evaluation (Log Book) Form Form ITC B : 1st Industrial Internship Visit Report Form ITC-C: Progress Report Assessment

Appendix IV: Appendix V: Appendix VI :

Appendix VII : Appendix VIII :

Appendix VIV: Appendix X :

Form ITC-D: Oral Presentation Evaluation Form ITC-E: Assessment Of Students Performance & Competency Form ITC-F : Industrial Project Report Evaluation Internhsip Project Process Flow Form ITC-G: Requisition for BOSIET Form ITC-H : Requisition to Change Host Company Host Companys Verification Statement General Plant Rules And Regulations

Appendix XI : Appendix XII : Appendix XIII: Appendix XIV: Appendix XV: Appendix XVI:

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APPENDIX I
LIST OF TRAINING AREAS

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LIST OF TRAINING AREAS B. Eng. (Hons) Chemical Engineering Research and Development Health, Safety and Environment Statistical Process Control Process Design & Unit Operation Process & Instrumentation Control Plant Process/Maintenance Process Analysis Thermal System Design Management & Administration Production Planning Computer Application Management & Administration Computer Application

B. Eng. (Hons) Mechanical Engineering Research and Development Health, Safety and Environment Design & Construction Drawing Assembly & Fabrication Tasks Thermal System Design Structural Engineering Condition Monitoring Installation, Testing, Repair & Maintenance of Machine/Devices Quality Control/Assurance Petroleum Production, Transportation and Processing Management & Administration Production Planning Computer Application

B. Eng. (Hons) Civil Engineering Research and Development Health, Safety and Environment Transportation Design & Construction of Infrastructures Geotechnical Engineering Structure Integrity Waste Water Treatment & Operation Toxic & Hazardous Waste Management Environmental Impact Assessment Hydrology Project Management Marine Pollution & Control Computer Application

B. Tech. (Hons) Business Information System Database Development Web & E-Commerce Information Systems Analysis Knowledge Management Investment & Portfolio Management Information System Administration & Maintenance Business Analysis Corporate Management Business & Cyber Law B. Tech. (Hons) Information & Communication Technology ICT Solution Development Web Development Systems Analysis & Design Network Management Software Development & Maintenance System Security & Management Video Production & Media Streaming Database Management Strategic Management Multimedia & Virtual Reality

B. Eng. (Hons) Electrical & Electronics Engineering Research And Development Health, Safety And Environment Devices & Instrument Manufacturing Repair & Maintenance Of Machine Installation Of Devices/Equipment Testing & Troubleshooting Calibration & Interconnection Of Instrument Electronic & Control Electromechanical Systems Cathodic Protection Power Generation Electrical Distribution Equipment & Systems Management & Administration Computer Application

B. Eng. (Hons) Petroleum Engineering Research and Development Health, Safety and Environment Oil & Gas Exploration Drilling & Well Construction Production Operation & Maintenance Well Completion Field Abandonment Project Management Reservoir Engineering

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APPENDIX II
HEALTH INSURANCE

19

Health Insurance It is compulsory for all UTP students to have at least one health insurance policy. With the increasing costs of medical expenses, students will definitely benefit from the health insurance plan. The insurance plan selected was carefully created for students and encompasses two categories: i) Group Family Takaful Plan - Annual Contribution RM 23.50 Scope of Coverage Natural Death Accident Death Permanent Total Disability (PTD) Permanent Disablement Due to Acc. Funeral Expenses Hospitalization Due to Acc. (Warded) RM 10,000.00 RM 10,000.00 RM 10,000.00 RM 10,000.00 RM RM 500.00 30.00/day max of 25 days Takaful Benefit

ii) Personal Accident Insurance - Annual Contribution RM 12.50 Scope of Coverage In-Hospital Treatment max Class 2A ICU Surgery and Other Hospital Expenses Out-Patient Accidental Treatment, in any Hospital, Max. per Disability Out-patient Surgery the max. limit shall be applicable by applying the % Surgical Schedule of Fees, Max per Disability *Overseas placement please refer to SIIU. Takaful Benefit In Government Hospital Only. RM 20.00/day with max 60 days RM 40.00/day with max 60days RM 1,000.00 RM 500.00 RM 1, 500.00

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APPENDIX III
FORM PRE-01
INDUSTRIAL INTERNSHIP PROJECT TITLE PROPOSAL

21

FORM PRE-01

Date: Ir Dr Idris b Ismail Head Student Industrial Internship Programme Universiti Teknologi PETRONAS Bandar Seri Iskandar 31750 Tronoh Perak Darul Ridzuan Fax No: 05-3688386. Dear Sir,

PLACEMENT OF UTP STUDENT FOR INDUSTRIAL PROGRAMME (3 OCTOBER 2011 TO 20 APRIL 2012)

INTERNSHIP

TRAINING

With regards to the above, we are pleased to inform you that we have agreed to accommodate your student for the industrial internship training from 3 October 2011 to 20 April 2012.
The details are as follows: Student name: ________________________________________________________________ Programme: ______________________________________________________________ Period: ______________________________________________________________ Proposed Industrial Project Topic: ______________________________________________ ____________________________________________________________________________ *Attached is the offer letter to the student, which provides information on the terms and conditions of the industrial internship program. Thank you. Yours faithfully, Name: Position: Company Name: Company Address / Official Stamp: Fax Number: STUDENTS CONFIRMATION (To be filled by student) I,_______________________________ NRIC / Passport No: _____________________ accept / reject * the industrial training placement offered to me effective from _______________ to_______________. Signature Programme Date : : : _______________ _______________ _______________

Note: * delete whichever is irrelevant

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APPENDIX IV
FORM ITC A
INDUSTRIAL INTERNSHIP PROJECT TOPIC CONFIRMATION

23

FORM ITC A

INDUSTRIAL INTERNSHIP PROJECT CONFIRMATION Project Title:

Student s Name: Student s No: Host Company Supervisor: Justification for the chosen topic: Programme:

COMMITTEE DECISION
Topic approved:

Approved by Coordinator

Signature

Official Stamp

Date

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APPENDIX V
LOGBOOK SECTION A SECTION B SECTION C : TRAINING SCHEDULE : WEEKLY REPORT : DETAILED REPORT

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SECTION A: TRAINING SCHEDULE

Students Name: __________________________ Place of Training : _________________________ Student no: _______ Programme: _____

Period of Training: ______________________________________

Department

Training activities

Week No/ Date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

(please return this form to SIIU within three weeks after students registration)
Host Company Supervisor Signature & stamp:

(Make copies if necessary )

Name:

Designation: Date:

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SECTION B: LOG BOOK

Students Name: ________________________ Student no: _______ Programme: _____ Place of Training : _______________________ Period of Training: ___________

WEEK NO

DATE BRIEF DESCRIPTION OF DAILY ACTIVITIES

Weekly Evaluation by HOST COMPANY SUPERVISOR Instruction to Host Company Supervisor: Please refer to the students detailed report in Section C for that particular week before assessing his/her performance. Please mark in the appropriate box based on the following score : [1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent Students Score 1 2 3 4 5

Comments :

Host Company Supervisors Signature & stamp: Name: Designation: Host Companys name: Date:
(Make copies if necessary )
L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

SECTION C : DETAIL REPORT

Students Name: ________________________ Student no: _______ Week No: ___________________

Objective(s) of the activities :

Contents :

Verified by (Host Company Supervisor) Initial & stamp :

(Make copies if necessary)

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

APPENDIX VI
SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

Students Name: ________________________ Student no: _______ Programme: _____ Place of Training : _______________________ Period of Training: ___________

WEEK 1-2 3-4 5-6 7-8 9 10 11 - 12 13 - 14 15 - 16 17 - 18 19 - 20 21 22 23 24 25 26 27 - 28 TOTAL SCORE

SCORE

KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO THE UTP SUPERVISOR DURING THE INTERNSHIP PRESENTATION.

Host Company Supervisors Signature & stamp: Name: Designation: Host Companys name: Date:
*Note : The remaining scores of any outstanding weeks will be filled up by UTP Supervisor upon the student submission of complete log book at UTP.

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

APPENDIX VII
FORM ITC-B
1st INDUSTRIAL INTERNSHIP VISIT REPORT

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

FORM ITC-B

1ST INDUSTRIAL INTERNSHIP VISIT REPORT

Students Name: ______________________________________Student no: ______________ Programme: __________________________________________Date of Visit : ____________ Host Company: ______________________________________ Period of Training: _________ Supervisors Name: ____________________________________________________________ Qualification: _________________________________________________________________ Contact No: ___________________________ E-mail: _________________________________

HOST COMPANY SUPERVISOR (S) FEEDBACK /COMMENT

1. Supervisor is aware of assessment method

Y ES

NO

2.

Supervisor is satisfied with students project progress

3.

Host Company has previously taken UTP students as interns

TRAINING PLAN COURSE OUTCOME

1. Apply theoretical knowledge in industrial application.

*WEIGHTAGE
50%

2.

Acquire skills in communication, management and team-work

20%

3. 4.

Practice ethical and professional work culture. Implement Health, Safety and Environment (HSE) practices at work place. TOTAL (should be 65-100%)

20% 10% 100%

*The indicated percentage is only a guideline and may change if deemed necessary
[1] Unsatisfactory Excellent
*please tick ()

[2] Below Average

[3] Average

[4]- Good

[5]

UTP SUPERVISOR FEEDBACK

1. Appropriateness of training plans and schedule

N/A

2.

Suitability of Host Company to provide industrial project supervision Safety culture with organization

3.

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

Students remark:

Host Company Supervisors Comment :

UTP Supervisors Comment :

Host Company Supervisor Signature & Stamp

UTP Supervisor Signature & Stamp

Name Date:

Name: Date:

**Please attach a copy of the student industrial project schedule (Gantt Chart)

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

APPENDIX VIII
FORM ITC C
PROGRESS REPORT ASSESSMENT

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

PROGRESS REPORT ASSESSMENT

Students Name: ________________________ Student no: _______ Programme: _______ Place of Training : _______________________ Period of Training: ____________________ Project Title: _______________________________________________________________
(To be completed by Supervisor) (Marks Awarded) Please circle the appropriate grade for each category Very Good Excellent Marginal Pass
D ( 8-7.1) D (4 3.6) D ( 8-7.1) D ( 8-7.1) D (12 10.6)

CATEGORY

Above Average

Average

Below Average

Criteria for Judging Quality

Good

Poor

Project Background (20)

Clear and concise Background of study Problem Statement Problem Identification Significance of the Project Objective and Scope of Study The Relevancy of the Project Feasibility of the Project within the Scope and Time frame Critical analysis literature Citation and cross referencing Relevancy and recentness of the literature Research Methodology Project Activities Key Milestone Gantt Chart Tools (eg. Equipment, hardware, etc) required

A (2017.1)

A(1715.1)

B+ (1514.1)

B (1413.1)

C+ (1311.1)

C (11 9.1)

D+ (9-8.1)

F (7 - 0)

Literature review and / or Theory (10)

A (108.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

F (3.50)

Methodology (20)

A (2017.1)

A(1715.1)

B+ (1514.1)

B (1413.1)

C+ (1311.1)

C (11 9.1)

D+ (9-8.1)

F (7 - 0)

Result and Discussion (20)

Findings Data Gathering / Data Analysis Experimentation/ Modelling/ Prototype/ project Deliverables Work Progress Relevancy to the Objectives Suggested Further Work for Expansion and Continuation

A (2017.1)

A(1715.1)

B+ (1514.1)

B (1413.1)

C+ (1311.1)

C (11 9.1)

D+ (9-8.1)

F (7 - 0)

Project Achievement & Progress (30)

A (3025.6)

A(25.5 23.6)

B+ (23.5 22.6)

B (22.5 19.6)

C+ (19.516.6)

C (16.513.6)

D+ (13.512.1)

F (10.5 -0)

TOTAL SCORE Comments:

Supervisors / Signature &Stamp Name: ______________________________

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

Date: _______________

Fail

APPENDIX VIV
FORM ITC D
ORAL PRESENTATION EVALUATION

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FORM ITC-D

ORAL PRESENTATION EVALUATION

(To be completed by both UTP and Host Company Supervisor. Please make copies if necessary)
Students Name: ________________________ Student no: _______ Programme: _________ Place of Training : _______________________ Period of Training: ___________

Marginal Pass

Very Good

CATEGORY

Excellent

Above Average

Average

Below Average

Visual (Non-Verbal Communication) (10 %)

Appearance; Facial expression; Confidence Gestures; Eye contact Clear and concise background, objectives, continuity of content Analysis and Results Has performed suitable analysis of proposed design and presented thoughtful interpretation of results Conclusions and recommendations Adequacy of key ideas pertinent to objectives Acceptable recommendations Fluency and choice of words Tone of voice (monotonous, intonation) Pace and continuity Use of aids

A (108.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

A (108.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

Content (40%)

A (2017)

A(16.915.1)

B+ (1514.1)

B (1413.1)

C+ (1311.1)

C (11 9.1)

D+ (9-8.1)

D ( 8-7.1)

A (108.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

Clarity of presentation (20%)

A (108.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

A (108.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

Ability to listen, attitude towards person asking the question (defensive, respect) Technical and factual accuracy; Grasp of subject Creativity and ability to handle question use of example Ability to respond if cannot answer question

A (108.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

Questions and Answers (30%)

A (2017.1)

A(1715.1)

B+ (1514.1)

B (1413.1)

C+ (1311.1)

C (11 9.1)

D+ (9-8.1)

D ( 8-7.1)

TOTAL SCORE

Comments : Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category

Host Company Supervisor Signature & stamp Name Date L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

UTP Supervisor Signature & stamp Name Date

Failure

Good

Poor

Criteria for Judging Quality

F (3.5 -0)

F (3.5 -0)

F (7 0)

F (3.5 -0)

F (3.5 -0)

F (3.5 -0)

F (3.5 -0)

F (7 0)

(Marks Awarded)

Please circle the appropriate grade for each category

APPENDIX X
FORM ITC E
ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

ASSESSMENT OF STUDENTS PERFORMANCE _______________________________________________________________

PRIVATE & CONFIDENTIAL

Attention : 1. This report should be completed by the Host Company Supervisor and agreed by the UTP Supervisor. DO NOT DISCLOSE THIS REPORT TO STUDENT 2. If the student has more than one supervisor then all supervisors should assess the student by specifying the period of training using separate ITC-C forms. 3. The Host Company Supervisor need not assess any attribute that are not relevant to the students performance. 4. UTP Supervisor should collect and submit this form to SIIU. Student Industrial Internship Unit UNIVERSITI TEKNOLOGI PETRONAS 31750 Bandar Seri Iskandar, Tronoh, PERAK. Tel: +6 (05) 3688380 /8387 /8388; Fax: +6 (05) 368 8386

Students Name: __________________________ Programme: _____________________________ Place of Training: 1) PARTICULARS_________________________

Student no: _____________ Date of Visit: ____________ Period of Training: _______

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

Assessment of Students Performance & competency during Industrial Internship

Instruction: The UTP and Host Company Supervisors should discuss and agree on the following assessment. The score is as follows: [1] Unsatisfactory Please tick or circle
Section 1 : Performance and Tasks Completion

[2] Below Average

[(3] Average

[4] Good

[5] Excellent

1 [Unsatisfactory]

2 [Below Average]

3 [Average]

4 [Good]

5 [Excellent]

Knowledge about workplace Understanding of general function and purpose of Department or section.

Failed to understand the general function and purpose of Department or section.

Low understanding on the general function and purpose of Department or section.

Moderate understanding on the general function and purpose of Department or section.

Good understanding on the general function and purpose of Department or section.

High understanding on the general function and purpose of Department or section.

2.

Understanding the Job Ability to understand the instruction or the requirement of the job.

Lack or very minimum understanding on the instruction or job requirement

Low understanding on the instruction or the requirement of the job.

Moderate understanding on the instruction or the requirement of the job.

Good understanding on the instruction or the requirement of the job.

High understanding on the instruction or the requirement of the job with the ability to anticipate future requirement

3.

Job Performance Ability to perform the assigned job

Unable to perform the assigned job even though with close guidance

Ability to perform the assigned job with close guidance

Ability to perform the assigned job with moderate guidance

Good ability to perform the assigned job with some guidance

High ability to perform the assigned job with minimum or no guidance.

4.

Quality of Work Accuracy or acceptability of the work done.

Jobs were usually wrongly performed or with unacceptable quality

Jobs were performed moderately and with low quality

Jobs were performed accurately and with acceptable quality

Jobs were performed accurately and with good quality Tasks were completed within time with minimum monitoring

Jobs were performed with high accuracy and with high quality

5.

Job Timeliness Ability to complete the tasks within a given time.

Failed to complete the assigned task within time even though with close monitoring

Tasks were completed within time with close monitoring

Tasks were completed within time with some monitoring

Tasks were completed ahead of time with minimum or without monitoring

Section II : Students Competencies

1 [Unsatisfactory]

2 [Below Average]

3 [Average]

4 [Good]

5 [Excellent]

1.

Initiative Ability to work independently and resourcefulness in performing.

No initiative to complete task and lack of knowledge to perform work

Low initiative to complete task and with limited knowledge to perform work

Moderate initiative to complete task and with moderate knowledge to perform work

Good initiative to perform task and sufficient knowledge to perform work

High initiative to perform task and very knowledgeable to perform work High ability to lead a group, taskforce, team etc. with ability to provide guidance

2.

Leadership Ability to lead others.

Reluctant to lead others

Low ability to lead a group, taskforce, team etc.

Moderate ability to lead a group, taskforce, team etc.

Good ability to lead a group, taskforce, team etc.

3.

Adaptability Ability to adapt to a new working environment.

Unable to adapt to any working environment.

Minimum adaptibility to certain working environment.

Adaptibility to certain working environment.

Adaptibility to most working environment.

High adaptibility to any working environment.

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

4.

Dedication Motivated to perform his/her job assignment.

No or lack of motivation to perform his/her job without any reason.

Lack of motivation to perform his/her job with a reason.

Average motivation to perform his/her job.

Good motivation to perform his/her job.

High motivation to perform his/her job.

5.

Commitment Focus his/her energy and attention on the assignment given.

No or lack of focus or attention towards the assigned tasks

Low focus or attention towards the assigned tasks

Moderate focus or attention towards the assigned tasks

Good focus or attention towards the assign tasks

High focus or attention towards the assign tasks

6.

Teamwork Ability to work with others in order to achieve common goal.

Unable to work with others in order to achieve common goal

Low ability to work with others in order to achieve common goal

Moderate ability to work with others in order to achieve common goal Punctual and acceptably comply with the Host Companys rules and regulation Sometimes willing to accept & perform any given tasks

Good ability to work with others in order to achieve common goal.

High ability to work with others in order to achieve common goal

7.

Discipline Punctual and comply with the Host Company s rules and regulation.

Not punctual and have problem to comply with the Host Companys rules and regulation

Low punctuality and seldom comply with the Host Companys rules and regulation

Good punctuality and usually comply with the Host Companys rules and regulation

High punctuality and always comply with the Host Companys rules and regulation

8.

Responsibility Willingness to accept & perform any given tasks.

Not willing to accept & perform any given tasks

Seldomly willing to accept & perform any given tasks Low honesty, sincerity & trustworthiness

Usually willing to accept & perform any given tasks Good honesty, sincerity & trustworthiness

Always willing to accept & perform any given tasks High honesty, sincerity & trustworthiness

9.

Integrity Honesty, sincerity & trustworthiness.

Lack of honesty, sincerity and trustworthiness

Acceptable honesty, sincerity & trustworthiness

10.

Interaction Ability to interact/work with others.

Not able to interact/work with others

Low ability to interact/work with others Low ability to express (and/or listen to others) ideas and views.

Acceptable ability to interact/work with others Acceptable ability to express (and/or listen to others) ideas and views.

Good ability to interact/work with others Good ability to express (and/or listen to others) ideas and views.

High ability to interact/work with others High ability to express (and/or listen to others) ideas and views. High adherence to the Host Companys Safety procedures & Safety precaution to ensure safety with ability to advice others on HSE.

11.

Communication Skills Ability to express (and/or listen to others) ideas and views. Safety Consciousness Adherence to the Host Companys Safety procedures & Safety precaution to ensure safety.

No or lack of ability to express (and/or listen to others) ideas and views.

12.

Ignorance to the Host Companys Safety procedures & Safety precaution to ensure safety.

Low adherence to the Host Companys Safety procedures & Safety precaution to ensure safety

Acceptable adherence to the Host Companys Safety procedures & Safety precaution to ensure safety

Good adherence to the Host Companys Safety procedures & Safety precaution to ensure safety

13.

Inquisitiveness & Desire to Learn Willingness to learn, acquire and apply new knowledge.

Reluctant to learn, acquire and apply new knowledge.

Seldom willing to learn, acquire and apply new knowledge.

Sometimes willing to learn, acquire and apply new knowledge.

Usually willing to learn, acquire and apply new knowledge.

Always willing to learn, acquire and apply new knowledge.

14.

Decision Making Ability Able to make decisions in the execution of the given task.

Unable to make decisions in the execution of the given task.

Low ability to make decisions in the execution of the given task.

Moderate ability to make decisions in the execution of the given task.

Good ability to make decisions in the execution of the given task.

High ability to make decisions in the execution of the given task.

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

FORM ITC E (contd)

Section III : Comment on the Students Performance (This section is to be filled by the Host Company Supervisor. Please provide comments on the students performance and attributes which are assessed above and other related matters).

Host Company Supervisor Signature & Stamp

UTP Supervisor Signature & Stamp

Name

Name:

Designation: Date:

Designation: Date:

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

APPENDIX XI
FORM ITC F
INDUSTRIAL PROJECT REPORT EVALUATION SHEET

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

FORM ITC-F

INDUSTRIAL PROJECT REPORT EVALUATION

Students Name: ________________________ Student no: _______ Programme: _____ Place of Training : ______________________ Period of Training: ________________

Very Good

Excellent

Marginal Pass

CATEGORY

Above Average

Average

Below Average

Criteria for Judging Quality

Abstract (10)

Objective(s) Problem Statement Scope of Study Methodology Findings Background of study Problem Statement Problem Identification Significance of the Project Objective and Scope of Study The Relevancy of the Project Feasibility of the Project within the Scope and Time frame

A (10-8.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

F (3.5-0)

Introduction (10)

A (10-8.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

F (3.5-0)

Literature review and / or Theory (10)

Critical analysis literature Citation and cross referencing Relevancy and recentness of the literature Research Methodology Project Activities Key Milestone Gantt Chart Tools (eg. Equipment, hardware, etc) required

A (10-8.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

F (3.5-0)

Methodology (20)

A (2017.1)

A(1715.1)

B+ (1514.1)

B (1413.1)

C+ (1311.1)

C (11 9.1)

D+ (9-8.1)

D ( 8-7.1)

F (7 - 0)

Result and Discussion (30)

Findings Data Gathering / Data Analysis Experimentation/ Modelling/ Prototype/ project Deliverables Relevancy to the Objectives Suggested Future Work for Expansion and Continuation Compliance to standard guidelines Format Neatness Proper English Usage Writing Skills

A (3025.6)

A(25.523.6)

B+ (23.5 22.6)

B (22.519.6)

C+ (19.516.6)

C (16.5 13.6)

D+ (13.512.1)

D (12 10.6)

F (10.5 0)

Conclusion and Recommendatio ns (10)

A (10-8.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

F (3.5-0)

Technical Paper (10)

A (10-8.5)

A(8.4 7.6)

B+ (7.57.1)

B (76.6)

C+ (6.55.6)

C (5.54.6)

D+ (4.54.1)

D (4 3.6)

F (3.5-0)

TOTAL SCORE

Comments: Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category

______________________________________________________________________________ ______________________________________________________________________________
. UTP Supervisors Signature & stamp Name: _____________________________________

Date: __________________

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

(Marks Awarded)

Please circle the appropriate grade for each category

Good

Poor

Fail

APPENDIX XII
INTERNSHIP PROJECT PROCOESS FLOW

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L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

APPENDIX XIII
FORM ITC G
REQUESTION FOR BOSIET

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

FORM ITC-G

REQUISTION FOR BOSIET TRAINING

Students Name: ____________________________________ Students ID no: _______ Programme: _____ Place of Training : ______________________ Period of Training: ________________

Details of Training Date: Venue: Details of Medical Check-up Date: Clinic: Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTTIVE

JUSTIFICATION
(please attach training schedule)

STUDENTS SIGNATURE: NAME & IC NUMBER: DATE:

HOST COMPANY SUPERVISOR SIGNATURE & STAMP:

NAME: DATE: Part B : APPROVAL BY SIIU

APPROVE:
(please justify)

NOT APPROVE :
(please justify)

SIGNATURE & STAMP:

NAME :

DATE:

Note : 1. Request shall be made upon recommendation from host company supervisor. 2. This form must be completed and approved 2 weeks before training. 3. Please return the completed form to SIIU (email azrulha@petronas.com.my or wannormanizah@petronas.com.my or fax: 60536883860

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

REQUISITION FOR BOSIET TRAINING: PROCESS FLOW

Process
Responsibility / Action Document

START

Application & Recommendation from HC SV

Students

ITC-H

NO

Approval by SIIU

Internship Coordinators & SIIU

ITC -H

YES Letter of Undertaking to HC SIIU

Letter of Undertaking

Medical Check up & Training

Student

Medical Report & certificate

Payment by HC to clinic & training provider

Host Company

Invoice to SIIU

Host Company

Invoice

Payment to HC

SIIU

END

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

APPENDIX XIV
FORM ITC-H
REQUESTION TO CHANGE HOST COMPANY

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

FORM ITC-H

REQUISTION TO CHANGE HOST COMPANY

Students Name: __________________________ Students ID no: _________________ Programme: _____________________ _______ Period of Training: ________________

Part A : TO BE COMPLETED BY STUDENT Current Host Company New Host Company

If yes please state HC name & enclose offer letter:

Yes / No.

Reason/s

Recommendation by UTP Supervisor

Signature Date

Signature & Official Stamp Date

Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST COMPANY Request approve/ Not approve
(please justify)

Name Signature & Stamp

Date Part B : TO BE COMPLETED BY SIIU

Request approve/ Not approve Name Signature & stamp Date Note : -

1. Request shall be made after the first visit. 2. The form must be completed and approved 2 weeks before transfer of internship placement 3.Please return the form to 605-3688386
L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

REQUEST TO CHANGE HOST COMPANY : PROCESS FLOW

Process
Responsibility / Action Document

START

1ST Visit

UTP Supervisor Student

ITC-B

Requisition to change Host Company

Student

ITC -I

NO

Recommendation by UTP Supervisor

UTP Supervisor

ITC -I

YES ITC -I

Remain at the Host Company NO

Approval by Host Company

Host Company Supervisor

YES ITC -I

NO

Approval by SIIU

SIIU

Release Letter

YES To change Host Company Student / New Host Company ITC-A

END
L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

APPENDIX XV
HOST COMPANYS VERIFICATION STATEMENT

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

VERIFICATON STATEMENT

I hereby verify that this report was written by ___________________________________ and all information regarding this company and the projects involved are NOT confidential.
(Students Name)

Host Company Supervisors Signature & Stamp Name: Designation: Host Companys: Date:

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

APPENDIX XVI GENERAL PLANT RULES AND REGULATIONS

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS INTRODUCTION These rules and regulations form part of the conditions of students internship. Students should read them carefully and make sure they understand them. (i) Any student who contravenes the Plant Rules will be reported immediately by his immediate Supervisor to the respective Manager or other Authorized Executive. Where a serious offence is alleged, the student may be suspended from internship without allowance pending investigation. Where the offence is found to be not proven, the student will be reinstated and the period of suspension will be counted with the allowance (wherever applicable).

(ii)

(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will investigate the circumstances of the offence and relevant witnesses will be called up to give evidence. The student concerned will have the right to give his/her version of the incident. (iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that the offence is proven, disciplinary action will be taken as follows, either : a) b) c) d) (v) Verbal warning Written warning Suspension without allowance Dismissal with or without notice

On a case to case basis, the gravity of the offence and the previous record of the students will determine the measure of the disciplinary action to be taken but as a guide for student, the offences liable for immediate dismissal with or without notice are pointed out in the text. However, it is not possible to cover all circumstances but there will be other serious offences which similarly may lead to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the possibility of subsequent legal proceedings.

(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written warning or dismissal depending on the seriousness of the offence and the record of the student. (vii) The management reserves the right to amend the existing rules or introduce new rules to meet the changing circumstances.

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

GENERAL RULES AND REGULATIONS RULE 1 : GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :(i) (ii) (iii) (iv) (v) (vi) (vii) (viii) Smoke in any place where signs prohibits you from doing so. Sleep whilst on training/duty. Commit any immoral act on the premises. Commit any criminal offence. Fight with or strike any other employee. Adopt an insubordinate attitude to any Supervisor or Executive. Fail to obey any order given by the trainer or any Authorized Executive. Incite or aid another student to commit any of the above offences.

PENALTY If you commit any of the above offences, you are liable to dismissal with or without notice.

RULE 2 :

HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift duty as determined by the OPU/subsidiary from time to time for specified jobs. YOU MUST :(i) Observe the office working hours which specified for your training. (ii) Work shift as required. (iii) Be ready to start training/work at your appointed place and time in your work dress. (iv) Be prepared to work overtime when the job requires it. (v) Report immediately to your Line Trainer/Supervisor if you are late for work. YOU MUST NOT :(i) Arrive late for training/work. (ii) Stop training/work before the normal finishing time. (iii) Leave your assigned training/work until relieved where you are undergoing continuous or semi-continuous shift. PENALTY If you commit any of the offences listed above, you are liable to dismissal with or without notice. RULE 3 : YOU MUST :L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

TIME RECORDING

(i) (ii)

Clock IN at the beginning and OUT at the end of each training day or shift. Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if you find that someone has clocked yours.

YOU MUST NOT :(i) Clock other persons card. (ii) Allow anybody else to clock your card. (iii) Make any entry on or deletion in your or any others students time card. (iv) Tamper with the time clocks in any way. PENALTY If you commit any of the offences listed above, you are liable to dismissal with or without notice.

RULE 4 :

ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST :(i) Only enter or leave the Office or Plant through an authorized gate. (ii) Produce your entry pass when required to do so to anyone appointed by the Management. (iii) Accept the right of the Security Guards to search you when entering or leaving the Plant or during working hours in the presence of a responsible person authorized by the OPU/subsidiary. (iv) Be only in the specified places as indicated in your security pass card. (v) Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker provided. YOU MUST NOT :(i) Leave the plant other than at the normal stopping time without a leave slip or permission from your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you out. (ii) Take any material out of the Plant unless you have an official note giving you permission to do so. (iii) Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against the OPUs/subsidiarys rules and regulations. PENALTY You are liable to immediate dismissal with or without notice if you commit an offence. RULE 5 : LEAVE, ABSENCE AND HOLIDAYS

YOU MUST :(i) Observe the gazetted holidays of the OPU/subsidiary or host company. YOU MUST NOT :L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

(i)

Take any leave. However, in the case of emergency, obtain prior permission from your Line Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor immediately to give your reason.

PENALTY If you are absent without prior permission or valid reason or proof, you are liable to immediate dismissal with or without notice.

RULE 6 :

MEDICAL LEAVE

YOU MUST :(i) Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work. (ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend. (iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift. (iv) Report immediately to your Line Trainer/Supervisor on returning to training/work after absence by reason of sickness or other cause. (v) A certificate must be obtained from any registered medical practitioner to cover the period of sickness. The certificate has to be submitted to the Head of Training through your Line Trainer/Supervisor. PENALTY If you are absent without leave, you are liable to immediate dismissal.

RULE 7 :

PANTRY AND AMENITIES

YOU MUST :(i) Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys premises either in the canteen, pantry or mess rooms provided, unless otherwise authorised. (ii) Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays or bins provided. YOU MUST NOT :(i) Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or otherwise without prior permission of the management. (ii) Leave your training/job to take a meal where you are in charge of a continuous or semi-continuous process without the permission of your Supervisor. PENALTY If you commit any of the above offences, you are liable to suspension without allowance.

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

RULE 8 :

USE OF PLANT AND EQUIPMENT

YOU MUST :(i) Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods, machinery, tools, stores, materials in any stage of their use or manufacture unless it is in the course of your training/duty. (ii) Do private work either for yourself or other people on the OPUs/subsidiarys premises. PENALTY If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable to immediate dismissal with or without notice.

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011