Minutes of Regular Meeting

The Board of Trustees Canadian ISD

A Regular Meeting of the Board of Trustees of Canadian ISD was held Wednesday, November 16, 2011, beginning at 6:30 PM in the Administration Building located at 800 Hillside Canadian, Texas 79014. Those present were: Ken King, presiding, Salem Abraham, Betsy Alexander, Larry Gatlin, John C. Isaacs, Randy Walser, Superintendent, Kyle Lynch, And Business Manager, Cindy Moore, Allen Hadaway was absent.

I. ESTABLISH A QUORUM a. Invocation Mr. Walser gave the invocation. II. OPEN FORUM a. Hearing of any person/group wishing to address the Board There was no one present that wished to address the Board. III. SUPERINTENDENTS COMMENTS/RECOMMENDATIONS IV. READING OF MINUTES a. Regular meeting of October 11, 2011 Mr. Walser moved to approve the minutes of the October 11, 2011 regular meeting. Mrs. Alexander seconded the motion. It passed 6-0. V. FINANCIAL REPORTS a. Ratification of bills Mr. Gatlin moved to ratify all August and September office and void checks, wires and transfers excluding SAA Properties, John C. Isaacs III Flight Service, Alexanders Grocery for General Operating #11083 through 11206; Consolidated Application #2005 through 2017; Activity Fund #117 through 140; Capital Projects #7029 through 7105; Workers Comp Fund #120001; and Tax Clearing #2518 through 2539; Payroll Clearing #4054 through 4112, wires #102211, 102411 and 103111 and payroll register dated 10/20/2011. Mr. Abraham seconded the motion. It passed 6-0.

Mr. Gatlin moved John C. Isaacs III Flight Service be approved for payment. Mr. Walser seconded the motion. It passed 5-0 with Mr. Isaacs abstaining. Mr. Walser moved SAA Properties and Alexanders Grocery be approved for payment. Mr. Gatlin seconded the motion. It passed 4-0 with Mr. Abraham and Mrs. Alexander abstaining. b. Financial statement(s) The financial statement contained financial reports and tax collection statements. VI. REPORTS/DISCUSSION ITEMS Mr. Lynch reviewed and discussed the following issues with the board. a. Enrollment and attendance report b. Facilities/project update 1. Teacher Housing project 2. Discuss sewer and water lines to teacher housing project 3. Consider Theater Arts facility/ classrooms/MS Elevator 4. Consider Parking expansion at CMS c. Conduct required public hearing to tax goods-in-transit The Board conducted a public hearing to tax goods-in-transit. d. Canadian ISD Highly Qualified Teacher Report e. Annual Senior Post-Secondary Study f. Cumulative Canadian High School ACT Performance g. Recess/Reconvene for Goals-Priorities work session at the conclusion of all other items on the agenda VII. ACTION ITEMS a. Unfinished Business 1. Consider/Approve track maintenance / Red top Area from Hellas Mr. Abraham moved to accept option 1 as proposed by Hellas Construction, Inc. to repair the red top area at Canadian Elementary and option 3 to repair the track at Wildcat Stadium as recommended by Mr. Lynch. Mr. Gatlin seconded the motion. It passed 6-0. 2. Consider/Approve bids for construction of teacher cottages No action was taken.

b. Consider/Approve support of Haynes and Boone in school finance litigation No action was taken. c. New Business 1. Consider/Approve appointment to the Hemphill Appraisal Board Mr. Abraham moved to appoint Larry Gatlin and Ken King to the Hemphill Appraisal Board. Mr. Walser seconded the motion. It passed 6-0. 2. Consider/Approve resolution to tax goods-in-transit Mr. Gatlin moved to approve the resolution to tax goods-in-transit as recommended by Mr. Lynch. Mr. Walser seconded the motion. It passed 6-0. 3. Consider/Approve budget amendments There were no budget amendments to consider. VIII. SUPERINTENDENT'S REPORT a. Legislative Report b. Superintendent Evaluation Instrument c. Discuss upcoming meeting with Booker ISD board to review detachment agreement There will be a joint meeting with Booker ISD at Canadian Elementary on Monday, November 28, 2011 at 6:30 P.M. d. Review next meeting date and time The next regular meeting was set for Wednesday, December 14, 2011 at 6:30 P.M. at the administration building. IX. EXECUTIVE SESSION The board entered into executive session at 8:20 P.M. and reconvened in open session at 8:45 P.M. a. Consider/take action on employment of personnel There was no action on employment of personnel. X. ADJOURNMENT

______________________________ President: ______________________________ Date:

_____________________________ Secretary: _____________________________ Attest: