Random Research on various notions No.

Note: This writing is the mere product of my curiosity and will not constitute a formal opinion of any sort. Though, all/any comments are welcome.

Microsoft Word: In Footer, Link to a Bookmarked Location This time, it is not about Accounting or Law. It is about one trick in Ms.Word. I do not know how to speak IT language properly. So please be patient and try to keep up with my laymens explanation. Hope it helps. Here is the context: Let us assume that we have a very long document of 100 pages. Let us assume that we need to put a link clickable in the Footer area that will take us to a specific location in the same Ms.Word document (example, the link to the Table of Contents or the Executive Summary). Why inside the Footer area? Why not try something on the Footer area instead? Because we want the link to appear in every page of the section (say, the section contains 40 pages) and we need a method to reduce the time to create one link for each page, thus totaling 40 links. Why inside the Footer area when we already know that the link will work only when you have to each time double-click / show the Footer area first before being able to click on the link itself? This time the question is valid because having the link in the Footer does not help things any faster. Example, if your Table of Contents stays on top, all you need to do is to hit Ctrl + Home and it will take to you to the very first page. If it is at the bottom of the document, it is Ctrl + End. Well then, why? Here comes the interesting part of my encounter: 1. It is because there are times where people want to make a link to a location which is not in the top page or in the last page. Let us say we want the link to take us to somewhere in the middle of the document. 2. It is because there are several times that people want to convert the final version of the document into the famous PDF format. In PDF format, we do not need to double-click it; the link will be clickable right away. 3. It is because some users also know how to insert the Section Breaks. In this case, it is even more useful if we just know how to put a link in the Footer area that

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applies to all pages in only that section (our example is only 40 pages for that section), rather than to all pages (our example is 100-pages document) or rather than spending 40 times to create one exact same link. So here is how: Step 1: Create a bookmark This means we need to determine the destination of the link that we want to click on. Ask ourselves first, the link will lead to where? To a location in the same document that we want it to be. So we use the bookmark by: 1. Selecting a word (to mark the location) to pretend that it is where we want it to be 2. Go to Insert, then click on Bookmark. An interface will appear 3. Give a name (short name); in this example, let us call it my bookmark 4. Select sort by location Step 2: Dealing with Footer (or Header) This is what we want right from the start. Some people might already start to think of easy trick, like: use a hyperlink. Well, hyperlink is correct if you still want to use the file only in Ms.Word (you will need to double-click on the Footer and give a third click on the hyperlink for it to commence, as explained above). The default PDF converter in the Ms.Word 2007 will not convert this normal hyperlink. The below, slightly different, method will explain how to have a hyperlink that the default PDF converter will recognize as a link clickable; 1. 2. 3. 4. 5. 6. Go to Footer (or Header, your choice) Click on Quick Parts in the Design toolbar Click on Field Under Categories, select Links and references Under Field names, select Ref Under Bookmark name, select the bookmark that we created in Step 1 No.3. in our case it is called my bookmark 7. Under Field options, check the Hyperlink to paragraph 8. Click ok, and were done. Step 3: Converting to PDF I assume you already know that there are several ways to do so. Two of them are Create PDF from the toolbar and Print PDF. 1. This method works only with Create PDF; Phnom Penh, 04 July 2012 THARA Rathvisal

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