MM Tips for Abapers

Maintain Plant Plant 0001 is the SAP default. OX14 - Define Valuation Area (Tick one only- Once your system go live, no more changes) Most company take the SAP recommended choice - Value Material Stock at Plant level Value Material Stock at Plant or Company Level o If you valuate material stocks at plant level, the plant is the valuation area. o If you valuate material stocks at company code level, the company code is the valuation area. o The decision you make applies to the whole client. OX10 - Create / Change / View Plants OVXB - Create / Change / View Division OX18 - Assign Plant to company code e.g. 0001 - 0001 - All Plants Px1 - Plant Px1 Px2 - Plant Px2 OX19 - Assignment of company code to the Controlling Area OB38 - Assign company code to Credit Control Area OMJ7 - Assign business area to Plant/Valuation area and division e.g. Plant Px1 - Business Area Bx1 Bx2 Assign Valuation area to the Business Area .e.g. Valuation area Vx1 - Business Area Bx1 Business Area Bx2 OMS0 - Assign Factory Calendar to the Plant and Business Area The plant plays an important role in the following areas: Material Valuation - If the valuation level is the plant, the material stocks are valuated at plant level. Each plant can have its own material prices and account determination. Inventory Management - The material stocks are managed within a plant. MRP - Material requirements are planned for each plant. Each plant has its own MRP data. Analyses for materials planning can be made across plants. Production - Each plant having they own production/planning. Costing - In costing, valuation prices are defined only within a plant. Plant Maintenance - If a plant performs plant maintenance planning tasks, it is defined as a maintenance planning plant. A maintenance planning plant can also carry out planning tasks for other plants (maintenance plants). If you want to use the application PP (production planning) or product costing and job-order costing, you must set valuation at plant level. The valuation level that you choose affects the maintenance of material master records the G/L accounts in which material stocks are managed the G/L accounts to which transactions are posted in Materials Management Effect on the maintenance of material master records: Depending on the valuation level chosen, you maintain accounting data in the material master record for each plant or for each company code you define a valuation price for the material in each plant or in each company code Effect on G/L accounts:

If material stocks are valuated at company code level, all plant stocks of a material are managed in a joint stock account for each company code. If material stocks are valuated at plant level, you can manage the material stocks for each plant in different accounts. For each plant, you can define a separate determination. If several plants are to use account determination, you can group these plants in "Valuation and Account Assignment" Customizing. Material Master - Introduction The material master is the starting point for the rest of the modules. What Material Types are there? The material types that you use are configured in Customizing for the Material Master under Logistics Master Data : Material Master -> Material -> Control data -> Define material type attributes. The following list shows you the material types contained, for example, in the standard SAP R/3 System, and what their different roles are: DIEN (services) Services are procured externally and cannot be stored. A material master record of this material type can always contain purchasing data. FERT (finished products) Finished products are produced by the company itself. Since they cannot be ordered by Purchasing, a material master record of this material type does not contain purchasing data. FHMI (production resources/tools) Production resources/tools are procured externally and used in the manufacture of products. A material master record of this material type can contain purchasing data, but no sales data. It is managed on a quantity basis. Examples of production resources/tools are apparatus, equipment, and measuring and testing devices. HALB (semifinished products) Semifinished products can be procured externally (sub-contracting) as well as manufactured in-house. They are then processed by the company. A material master record of this material type can contain both purchasing and work scheduling data. HAWA (trading goods) Trading goods are always procured externally and then sold. A material master record of this material type can contain purchasing and sales data. HIBE (operating supplies) Operating supplies are procured externally and required for the manufacture of other products. A material master record of this material type can contain purchasing data but no sales data. NLAG (non-stock material) Non-stock material is material that is not held in stock because it is consumed immediately. (Office supplies such as stationary. You need to create purchase order and accounting document for payment but the stock balance is always zero as it is issued out immediately to the various department.) ROH (raw materials) Raw materials are always procured externally and then processed. Since raw materials cannot be sold, a material master record of this

material type contains no sales data. UNBW (non-valuated materials) Non-valuated materials are managed on a quantity basis, but not by value. VERP (packaging materials) Packaging materials are used to transport goods and come with the goods free of charge. A material master record of this material type is managed both on a quantity basis and by value. WETT (competitive products) Competitive products have their own material master records created from the Basic Data view. The competitor's number, which is stored in the material master record, assigns the material to a particular competitor. Maintain the Material Type OMS2 - Material Type Maintenance - Create/Change/Display Steps: transaction OMS2 click Change key in the Material Type you want to change e.g. FERT then hit enter The Views belows allows you to choose the Views for each Material Type. (Press the Page up/Page Down keys to scroll the views) If you tried to change from FERT to HAWA in 4.6x, you will receive an error message :The material type cannot be changed. This is not allowed if only external procurement is defined for the new material type, or if the new material type has a different account category reference than the old material type. To overcome it, goto OMS2 and change the HAWA material type. In the Internal/external purchase orders sections: Original Changes Ext. purchase orders 2 1 Int. purchase orders 0 1 Screens in Material Master MM01 - Create, MM02 - Change, MM03 - Display and MM06 - Flag for deletion. MM04 - Display the changes done to the material master. MMAM - Change the Material Type. for e.g. from FERT to HALB Configure the Material Master Screen MM01 / MM02 / MM03 OMSR - Assign the field to the field group OMS9 - Maintain the data screen field Unit of Measure In the material master, there is a Units of measure button for users to store in the different conversion rate. This sample program (ZUNT) extract the data from the unit of measure conversion table. In the Material Master the moving average price are affected by: Goods Receipt for Purchase Orders Transfer from Plant to Plant Invoice Receipt Settlement Price Change Common configuration changes define new material group (OMSF) define new valuation class (OMSK) and automatic posting (OBYC) define new material account assignment group (transaction OVK5) and Customer/Material/Account keys (transaction VKOA)

Block materials from inventory posting After blocking, when the user do a inventory posting, they will get this error message :E: Material xxxxx has status Blocked for procmnt/whse To activate the blocking :Goto transaction MM02 - Purchasing View Type in 01 at the MM/PP status field and save it Create Delivery Log - Material xxx is blocked During the Create Delivery (VL01), SAP prompt you a log that Material xxx is blocked. During the Sales Order Create/Change for that material, there might be some update termination that causes the locked of the material (Windows hanged or power failure). You can check using transaction SM12 - type an "*" at the User name field. Check whether the material is in the locked list. If it is in the locked list, asked the user to log out before you delete it from the locked list. Maintain Storage Location MMSC - Collective entry of Storage Location for a material. Insert new or delete un-used Storage Location. Maintain whether the storage location was included or excluded from MRP run. Block Storage Location from further posting 1. You can block the storage location of a material without affecting the rest of the location using the same material. Create a Physical Inventory document for the storage location with transaction MI01 Select the Posting Block checkbox. This would prevent transactions from occurring until you either post or delete the physical inventory document. (There is no impact, unless you do a post difference for the physical inventory document.) 2. Another method is to rename the storage location name. Go to transaction OX09 Edit -> Copy as (copy the original storage location to a new name, replacing the first character e.g. ZXXX) Edit -> Delete (delete the original storage location) Do the reverse if you want back the original storage location. Accounting document number range for MM Transaction OMW9 Document Type - Double click on desire transaction code to check the document type for number range. (E.g. MR21 Document type - PR) Financial accounting document type - Assign the document type to a number range and account type. (E.g. PR - Account type allowed for posting will be MS) Double click on the document type PR. Assign an unique starting number range that was not used. e.g. 88 Choose the Account type for Material and G/L account (MS) The rest of the fields are optional (you can leave it as blank) SAP definitions for account type A - Assets D - Customers K - Vendors M - Material S - G/L accounts Number ranges for financial accounting document type - Assign the number range to the

running number range. No. Year (till) From number To number Current number Ext (no tick internal or tick external) 88 9999 8800000000 8899999999 Track by SAP Blank Accounting document will be generated if there are stocks during price change, if you don't have any stocks, no accounting document will be generated as there are no inventory to revaluate for price differences. Valuation Class for Material Group In 4.6x and 4.5b, you can assign valuation class to Material Group. It is useful in the sense that user do not have to manually do an Account Assignments. For stock items, valuation class cannot be changed whenever the stock on hand is not zero. Valuation class are tied to a G/L account. A change of valuation class means a change of G/L account. In FI concept, you have to debit and credit to balance the G/L account. That is why your stock must be zero before the system allows you to changed the valuation class. If it is not zero, you have to either transfer it to another material or do a dummy issues. After changing the valuation class, do reversal entries for the stocks which you have transfer out or you have done dummy issues. IMG - Material Management -> Purchasing -> Material Master -> Entry aids for items without a Material Master G/L Accounts in MM Account Determination The program RM07C030 check all the G/L account define in your Material Master valuation class. Search is via Company code and Valuation area. Compare fields status for movement types against General Ledger Use SA38 then run RM07CUFA

Excel-SAP-Manual Phrase Conversion

This example has 3 sections.. 1)functional specs. 2)technical specs. 3)upload excel file.

Functional specs.

Description
Phrases are standardized text. These texts are used on labels, shipping documentation. Currently I2R and 3E have various free text phrases. These phrases are chemical category dependent and usage relevant. These phrases are printed on the labels which are used during various movements of goods such as goods reciept, goods issue at permi(legasy system).

In DTE2, these phrase will be used not only by Fermi but also by all other plants. All the phrases will be collected on an Excel Spreadsheet. This excel spreadsheet is populated manually by the EH&S (including chemical, envionmental, safety and waste) users from various plants.

These phrases needs to be converted into SAP Phrases. These phrases will be grouped into phrase groups which will be according to chemical category and/or application usage. There are standard SAP transactions for importing phrase data into SAP. You use this function to import the following data into the SAP system: Phrase library Phrase groups Phrases Assignments to phrase sets Data extracted from legacy systems such as I2R, from the 3E system, or provided on Excel spreadsheets needs to be converted into a standard SAP file format for phrase import. The SAP system checks if the data can be transferred correctly from this transfer file and determines the phrases to be changed or created. The SAP system writes a log for the file check. You use this log to correct any errors that occur. For this CDD, the conversion will be from one consolidated spreadsheet which will include all possible phrases and their assignments. The conversion is dependent on the creation of the phrase sets in SAP. For conversion, steps will be as follows: 1) Cleanse free text phrases from I2R and 3E systems as well as those identified by business users -- Done by Users/Programmer 2) Collect data on Excel spreadsheet -- Done by Users/Programmer 3) Data Cleansing occurs Done by Data Cleansing Team 4) Convert Excel spreadsheet to standard SAP phrase import format -- Done by programmer 5) Import phrases and report on errors -- Done by programmer 6) Test and Verify the uploaded data in SAP -- Done by Users

Business Drivers This conversion is needed to support substance master creation and their subsequent output documents and regulatory reporting requirements.This conversion is also needed to: Standardize the Environmental Health and Safety data entry across the enterprise Support the Industrial Health and Safety module Source System(s) Excel (data gathered from I2R-BOM, 3E, user input)Other phrases to be defined and created by the business group.After phrases are imported into SAP, they can be exported and re-imported to other SAP system/clients. Target System / Object SAP

Data Type Master Data Formatting SAP provides a standard data format for importing phrase data. Additional information related to the data format is attached to the end of this document. The format for importing phrase data is the same as for exporting phrase data. To export a sample phrase perform the following steps: 1. Goto transaction CG12, Edit Phrase 2. Press the Hit List Button (F8) 3. Select a Phrases to be exported. Note: only phrases that begin with an alpha character will be able to be imported into another SAP system/client. 4. Select the menu path Phrase>Data Exchange>Export 5. In the Export Phrase Management, enter the file path, such as: /usr/sap/UR4/DVEBMGS00/work/phrases.dat and also select to export from Phrase set assignments 6. Press the Export Button 7. Goto transaction CG3B, Job Overview 8. Check the job log for the phrase export 9. Follow the SAP menu to Logistics>Environment, Health and Safety>Basic Data>Tools>Data Transfer>Download File 10. Enter the file path to the file source, such as /usr/sap/UR4/DVEBMGS00/work/phrases.dat which is also listed in the job log 11. Enter the file path of where the file should be placed on the front end such as c:\temp\phrases.dat 12. The file can be down loaded as ASCII 13. The File is downloaded and can be viewed in Notepad Legacy System Data Cleansing Phrase data maintained manually in Nuclear Generations I2R system. The free text of this data needs to be identified and loaded into a manual spreadsheet.3E also maintains phrase type data for substances and it needs to be identified, cleansed, and loaded into a manual spreadsheet.Duplicate phrases across systems should be consolidated and merged wherever possible. Duplication Phrases are maintained manually within Nuclear Generations I2R System, some duplication may exist. Phrases from Nuclear Generation, Fossil Generation, Energy Distribution, MICHCON, and the non-regulated businesses will be collected on an excel spreadsheet and loaded manually into SAP. Other To import a phrase perform the following steps: 1. Follow the SAP menu to Logistics>Environment, Health and Safety>Basic Data>Tools>Data

Transfer> Upload File 2. Enter the front end file path of the source file, such as c:\temp\phrases.dat 3. Enter the file path for the application server, such as /usr/sap/UR4/DVEBMGS00/work/phrases.dat 4. The file can be down loaded as ASCII 5. The File is uploaded 6. Goto transaction CG31, Import Phrases 7. Enter the file path on the application server, where you previously placed the uploaded file 8. Enter the Character Standard such as ISO-R/3. (Need to check if Unicode UTF-8 is supported. If so the configuration needs to be changed and the file can be ran using UTF-8) 9. Select to import from phrase set assignments. If it is a first time load select full import. 10. Check the file (F5). . Note: only phrases that begin with an alpha character will be able to be imported. 11. Press the Transfer/Start Time (F6) 12. Schedule the job or start immediately 13. Press the Direct Input button 14. Press the execute button on the Manage Data Transfer page (transaction BMV0) 15. View the job log for the EH&S-IMP-PHR job Volume & Frequency of creation/updates Approximately 10,000 chemical purchases per year.Approximately 100 phrase sets to be created in SAP.Estimated 1,000 3,000 phrases to be created.Ongoing updates estimated 5 20 per month.

EBS Transaction(s)/Application(s) CG12 (edit phrase), CG1B (edit phrase set), CGAB (edit phrase set assignment), CG31 (import phrases) EBS Menu PathLogistics--> Environmental, Health & Safety--> Basic Data and Tools--> Phrases ->Edit Phrases (CG12)/Edit Phrase Sets (CG1B)/Edit Phrase Set-Attribute Assignments (CGAB)Logistics--> Environmental, Health & Safety-> Basic Data and Tools--> Tools --> Data Transfer --> Import Phrases (CG31) Technical specification for this example Excel sheet to be uploaded in this example