Creating Personal Web Sites Using SharePoint Designer 2007

Faculty Workshop May 12th & 13th, 2009

SharePoint Designer 2007

May 2009

Overview
Create
Home Page: INDEX.htm Other Pages Links from Home Page to Other Pages

Pictures
Prepare by Resizing/Cropping with Microsoft Office Picture Manager

Authoring and Publishing Location 2 Separate Places

Authoring: \Private Publishing: ftp://users.etown.edu/x/xxxx

Browser Navigates to HTTP://users.etown.edu/x/xxxx

Setup a Site File Locations

Authoring-Working Location
This is where you create and edit the web site The location will be in your Private folder, but it could be on your own computer or a memory stick.

Publishing Location
The college has space assigned to you on the FTP server Amount of Space: 35 Meg

Start SharePoint Designer

Start, Programs, Microsoft Office 2007, Microsoft Office SharePoint Designer 2007 (whew, Microsoft really wants us to know its a Microsoft product) The program is available in college computer labs as a part of Office 2007 Professional If you are using Office 2003, you should start Front Page. Front Page 2003 is similar to SharePoint Designer 2007 Click Yes to make SharePoint the default web design program

Faculty Workshop

SharePoint Designer 2007

May 2009

Start a New Web Site

Menu: File, New, Web Site

Web Site tab

Web Site tab Select General, Empty Web Site

Browse

Locate and Open Your Private folder Click Create New Folder Button

Type: PersonalWebSite (or the name you will use) Click OK

Click Open

Faculty Workshop

SharePoint Designer 2007

May 2009

Make sure General, Empty Web Site is still selected Click OK

The program indicates it is working

Web Site Created

No web pages have yet been created

Faculty Workshop

SharePoint Designer 2007

May 2009

Open a Web Site

SharePoint remembers the last web site worked on and opens that automatically when SharePoint starts. If you are using a computer that wasn't the one where you created the web site in SharePoint Designer, you will have to open the site yourself.

Menu: File, Open Site Navigate to the authoring/working location of the site Note the globe on the folder icon which indicates this is a web folder Click the folder Click Open

Web site is opened

Faculty Workshop

SharePoint Designer 2007

May 2009

Create a New Web Page Home Page

Pages are files inside the site.

No spaces are allowed in web page file names.

Menu: File, New, Page

Select General HTML OK

Blank page is created

Select a Layout Table to Organize the Page Display the Table Pane
Menu: Table, Layout Tables Layout Tables pane displayed

Faculty Workshop

SharePoint Designer 2007

May 2009

Select a Layout Table

Under Table layout Select a layout by clicking on your choice

Page displays layout

Type a page title

Click in the top most cell, type the pages name

Save the Home Page

Indicates page is not saved

Click Save button, or File, Save Filename: type INDEX .htm is appended automatically (this file will become the Home page)

Faculty Workshop

SharePoint Designer 2007

May 2009

View List of Files in Site

Click Web Site tab Folder List displays newly saved web page

Continue Working on INDEX

Click index.htm tab (INDEX is the Home page)

Change the Font and Font Size

Select the text From the Font and Size drop downs, choose the font and size you prefer Keyboard Shortcut: Control + ] 1 point larger Control + [ 1 point smaller Changed text

Change Text Alignment

Select the text Click one of the alignment buttons

Contact Information
Click in bottom cell of table Menu: Insert, HyperlinkE-mail Address Text to display: Type: Contact E-mail address: Type: your own Type: a subject line OK
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SharePoint Designer 2007

May 2009

Web Page Update Date and Time

In bottom cell under Contact (or whatever location you want the date to appear) Menu: Insert, Web Component Included Content Date and Time Finish

Select Date this page was last edited Select a date and time format OK Change paragraph alignment, font and size as you wish

Copyright Indicator
If you indicate that the images are copyrighted, then people are not supposed to download or copy them without your permission

Copyright Symbol
Menu: Insert, Symbol Choose Click Insert Click Close

Faculty Workshop

SharePoint Designer 2007

May 2009

Change Background Color

Menu: Format, Background

Colors Background: click list arrow Choose More Colors

Choose a color OK

Copy a Color
Any color that appears on the monitor may be copied Click Select Use it to click on a color you like from another web page, photo, etc.

Fill Page with Texture

Check Background picture Click Browse: Navigate to C:\Program Files\Microsoft Office\Clipart\Publisher\ Backgrounds

Black Background Requires Light Colored Text

Make the other color combinations pleasing

OK

Faculty Workshop

SharePoint Designer 2007

May 2009

Create Web Page from Existing Page Save As

INDEX is open Menu: File, Save As

Type the name of the next web page Ex.: Resume

Change the title of the page Click Change title Enter the name you want displayed in the browsers title bar OK Click Save

Continue with Save As until all the pages are created

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SharePoint Designer 2007

May 2009

Select a Different Web Page

If the page is open Click the appropriate tab

Otherwise, click Web Site tab Open from list

Links to Pages in Your Site

Start with INDEX Select the text on the page which will become the link RIGHT mouse click selected text Click Hyperlink

Select Existing File or Web Page Click the one of the files you created OK Link is indicated Click Open

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SharePoint Designer 2007

May 2009

Hyperlinks to Other Web Sites

Visit the Site and Copy the URL
Click in the address bar Select the entire address Press: Control + C

On Your Web Page, Type the Text for the Hyperlink

Type the text identifying the link Select the text

Create the Hyperlink

Menu: Insert, Hyperlink Click in the Address: box Press: Control + C

Click OK

The text appears as a link

Test the Hyperlink

Save the file Press: F12 Click the link Remove a Link RIGHT mouse click the link Select Hyperlink Properties Choose Remove Link

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SharePoint Designer 2007

May 2009

Link to a Document
Copy the Document/PDF File to the Web Folder
Refresh the list of files in the folder Menu: View, Refresh Note: Save Word documents as PDF files. PDF files may be opened and viewed by anyone, but unlike Word files, cant be easily changed.

On Your Web Page, Type the Text for the Hyperlink

Type the text identifying the link Select the text Menu: Insert, Hyperlink Click Browse button

Navigate to the location of the document OK OK

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SharePoint Designer 2007

May 2009

Resize a Picture BEFORE it is Inserted Use Picture Manager

Start Picture Manager Note: Create a folder for the pictures you will use and copy the pictures there. Start, All Programs, Microsoft Office, Microsoft Office Tools, Microsoft Office Picture Manager

Picture Manager:

Open and Select a File in Picture Manager

Menu: File, Add Picture Shortcut

Navigate to the folder that contains your pictures When the folder is open, click Add

The contents of the folder appear

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SharePoint Designer 2007

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Click on the file you want to resize Example uses Ferns in Woods Edit the Picture Click Edit Pictures

Click Resize

Select Predefined width x height Maximum picture width should be 600 pixels

Save the Picture with a New Name Dont use the same file name as the original Note the asterisk next to the picture this means it hasnt been saved Menu: File, Save As..

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SharePoint Designer 2007

May 2009

Type a new name and click Save Example: Small FernsInWoods

Close Picture Manager Dont save files when prompted Click Dont Save (You saved the file with a different name in the steps above)

Insert a Picture
Click where the picture is to appear Menu: Insert, Picture, From File Select the file Click Insert

Type Accessibility Properties if desired Click OK

Save web page file

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SharePoint Designer 2007

May 2009

Indicate to which subfolder in the site the image is saved to (or it can be the same folder in which your pages are saved) OK

Thumbnail a Picture
A thumbnail is a small version of an image which enlarges when clicked Insert the image and select it Press: CTRL + T Save the web page Check the folder, it should be Images/ in your web site, assuming that is where you are placing all pictures there OK

Bevel the Thumbnail

RIGHT click the thumbnail Select Show Pictures Toolbar On the picture toolbar, click the Bevel button

Thumbnail is beveled

Code That Forces Thumbnail to Open in New Window

Select Split View In the Design pane, click the thumbnail In the Code pane, find <a href=Images/picture filename Click after the <a Press: Spacebar Type: target=_blank Press: Spacebar

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SharePoint Designer 2007

May 2009

Save Web Page Saves Picture to Local Web Site

Horizontal Line
Click where you want the line Menu: Insert, HTML, Horizontal Line

Insert a Table
Usually this is done in a blank web page. If you used a table layout for your page, you will be inserting a table inside one of the table layout cells. The upper left corner of the table appears at the cursor position Menu: Table, Insert Table Change the number of rows and columns Edit other defaults as necessary OK Resize column widths by dragging right border of column Resize row height by dragging bottom border of row

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SharePoint Designer 2007

May 2009

Publish Site
Save all web pages Menu: File, Publish Site

Type username: (your network username) Type password: (your college id number without any beginning zeros) OK

Web Server Type: FTP Fill in the dialog box to match the example

Remote Web site location: ftp://users.etown.edu FTP directory: x/xxxx/ or x/xxx/PersonalWebsite (folder on the FTP server) Click OK to allow site folder to be built

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SharePoint Designer 2007

May 2009

Select Local to remote Click Publish Web site

Web site is published

Browse to Web Site

In Internet Explorer URL: http://users.etown.edu/x/xxxxx/ Or http://users.etown.edu/x/xxxx/PersonalWebSite Where x/ xxxxx /PersonalWebSite is the first initial of your last name is your username is the subfolder (use only if you created a subfolder on page 19)

Help
Keyboard Shortcuts for Microsoft Office SharePoint Designer 2007 http://office.microsoft.com/en-us/sharepointdesigner/HA101743231033.aspx Click in Type a question for help (upper right corner of window)

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SharePoint Designer 2007

May 2009

Index
Authoring Working Location .................... 1 Authoring and Publishing ............................ 1 Background Color........................................ 9 Black Background Requires Light Colored Text.......................................................... 9 Browse to Web Site................................... 20 Change Alignment ....................................... 7 Change the Font and Font Size ................... 7 Contact Information.................................... 7 Copy a Color ................................................ 9 Copy the Document/PDF File to the Web Folder .................................................... 13 Copy the URL ............................................. 12 Copyright Indicator ..................................... 8 Copyright Symbol ........................................ 8 Create a New Web Page ............................. 5 Display the Table Pane ................................ 5 Document/PDF File ................................... 13 File Locations............................................... 1 Fill Page with Texture.................................. 9 FTP directory ............................................. 19 Help ........................................................... 20 Home Page File name ................................................. 6 Save the Page .......................................... 6 Horizontal Line .......................................... 18 Insert a Table............................................. 18 Layout Table ................................................ 6 Layout Table to Organize the Page ............. 5 Link Copy the URL ......................................... 12 Create the Hyperlink ............................. 12 Hyperlinks to Other Web Sites.............. 12 Link to a Document ............................... 13 Remove Hyperlink ................................. 12 Test Hyperlink ....................................... 12 Type the Text for the Hyperlink ............ 12 Navigation Bar Links .................................. 11 New Web Site.............................................. 2 Open a Web Site ......................................... 4 Overview ..................................................... 1 Page title type on web page .................... 6 Pictures ..................................................... 16 Bevel the Thumbnail ............................. 17 Edit the Picture ..................................... 15 Insert a Picture ...................................... 16 Open and Select a File in Picture Manager ........................................................... 14 Resize a Picture BEFORE it is Inserted Use Picture Manager ........................ 14 Save Picture to Local Web Site ............. 18 Save the Picture .................................... 15 Thumbnail a Picture .............................. 17 Thumbnail Open in New Window ......... 17 Publish Web Site ................................. 19, 20 Publishing Location ..................................... 1 Remote Web site location ........................ 19 Save the Page .............................................. 6 Select a Different Web Page ..................... 11 Setup a Site ................................................. 1 Start Picture Manager ............................... 14 Start SharePoint Designer ........................... 1 Table.......................................................... 18 Thumbnail ................................................. 17 Bevel ...................................................... 17 Update Date and Time ................................ 8 URL ............................................................ 20 View List of Files in Site ............................... 7 Web Page from Existing Page ................... 10 Web Server Type: FTP ............................... 19

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