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SQVI Create quick report

Published on January 23, 2009 in Basis. 22 Comments Tags: Basis, reporting. In an earlier post I promised to give a quickguide to creating a query in SAP based in transaction SQVI. Im going to show you how you can quickly build a custom report for reporting Sales Schedule Lines based on different filter criteria and multiple tables (VBAK, VBAP and VBEP: header, item and schedule line data resp.): 1) Go to transaction SQVI: In the section Quickviews for you may see some prepared reports already. Since you are new to this it is likely to be empty. Since we are going to create a new report enter a name for the report in the Quickview name field and press < Create>.

SQVI - Main screen 2) In the selection window enter descriptions and choose Table join as Data source. This means we are going to connect and use multiple tables. Press <Enter> to continue. 3) In the screen Choose data source press the Insert table button. In the window that pops up enter the name of the table that you need.

SQVI - Add table 4) Repeat the previous step for all required tables. Your screen will now look like below:

SQVI - Tables 5) Press F3 to go to the configuration screen. In the left side of the screen you can select per table which fields are for selection and/or list purpose. E.g. if you only select a field as List field it will show up in the report results, but will not appear in the selection screen of the report as a filter criterium. For the header I choose: document number, doc date, sales organization, distribution channel and sold-to party (all list and selection). On item level I select: Material Number and Reason for rejection (to be able to exclude rejected lines). Both List and Selection. For Schedule I pick: Item, Schedule Line, Schedule line category, Schedule line date and Confirmed qty. Only Schedule line category and date both List and Selection. The others only List. Now your screen will look like below.

SQVI - Fields selected 6) Now its time to test drive your report! Press <Execute>. It takes a short time for SAP to build te report. You are taken to the selection screen of the report. Now it is important that you have an idea of what data you are going to find. Enter filter criteria based on this idea. I mention this because you need to validate the data you will be presented in the report. Do not just accept the quantities. Analyze the results and if the numbers are off find out why and adjust your reports filter criteria and/or add extra filters to remove redundant data.

SQVI - Report

7) If you are satisfied with the quality of the report save it for future use. It is possible to link it to a transaction code and make it accesible for users through authorization. I will post a guide on this in the future. Kowboyz BV / CC BY-ND 3.0

Introduction to Quickviewer (SQVI)

By Shelly Malik, HFCL Connect

QucikViewer (SQVI) QuickViewer (SQVI) is a tool for generating reports. SAP Query offers the user a whole range of options for defining reports. SAP Query also supports different kinds of reports such as basic lists, statistics, and ranked lists. QuickViewer (SQVI), on the other hand, is a tool that allows even relatively inexperienced users to create basic lists. I have created a tutorial for SQVI. SQVI Tutorial SQVI Tutorial There might come a time that you want the information and it is spread in multiple tables. You can write a SQVI and get this info. In this tutorial we will write an SQVI to find out role assigned to users with full name of the users. You can get role assigned to users from AGR_USER table and users full name from USER_ADDR. We will join both these table to get the result. 1. 2. Execute transaction SQVI Create a SQVI (z_user_role)

and 3. Put a title and comments. Make sure that you select Table join from Data source

4.

Click

to insert tables. Insert AGR_USERS and USER_ADDR tables.

5.

Select the correct join. Here we will join BNAME

Hit the back button 6. Here I will select Role name and user name from AGR_USERS table and Full name from USER_ADDR, and also make user name as the selection field. So when I run the query it will ask me to list the users.

7.

Save the query and execute it. In the selection screen enter the user you want to get the info. You are ready with your SQVI query

8. Like the Data Browser (SE16) reviewed in the last article, Quickviewer (transaction SQVI) is very useful toll for quick and dirty reporting through Adhoc Queries. The advantage of using Quickviewer is it ability to perform table joins enables us to display data from multiple tables. 9. In the example below, we create a query to return the tcodes executable by an indivdual user. We name the query Z_USER_TCODE using table join.

10.

11. SQVI - Initial Screen 12.

13.

14. SQVI - Query Definition 15. On clicking the check button, we get to the design window shown below. We insert the three tables which we will be using for our report and add graphically add the join conditions as shown below.

16.

17. SQVI - Join Conditions 18. Once the data sources and join conditions are set up, we need to check the fields appearing in the selection and list output. We have the option or changing the field order of both the selection and list screens or even the sort order of the resulting data.

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20. SQVI - Selection & List Fields 21. We now save our query and click the execute button. In the example, we filter the query to return the tcodes for user test_user.

22.

23. SQVI - Query Selection Screen 24. The output returns a list of tcodes that can be executed by the user and also the role which contains the tcode.

25.

26. SQVI - List Output

Dear Experts,

I am trying to create a query. The requirement is based on the sales order number a query should be generated which contains the details such as Sales order number , Sales order item, Material number, Qty in SO, Invoiced qty, Bill No. Bill Item No. etc. I tried linking the tables : VBAK, VBAP, LIPS, VBRP and VBRK But query not running. Can you please help me to get the correct tables and joining order in the query. Tnx. Abdul.
shrii
Posts: 314 Registered: 4/12/09

Re: Creating SQVI - SD - Query

Posted: Feb 21, 2011 9:03 AM in response to:

Reply

abdul khader Forum Points: 66

Tell your abaper to create Zreport rather creating Query..

sureshsd

Re: Creating SQVI - SD - Query

Posted: Feb 21, 2011 9:05 AM in response to:

Reply

abdul khader
Posts: 207 Registered: 12/23/10

TABLES VBAK,VBAP,VBRK,VBRP. FIELDS VBAK-VBELN VBAP-MATWA VBAP-KWMENG VBRP-VBELN VBRP-POSNR VBRP-AUBEL VBRP-FKIMG Re: Creating SQVI - SD - Query
Posted: Feb 21, 2011 9:45 AM in response to:

Forum Points: 302

abdul khader

Reply

shrii

Posts: 739 Registered: 7/14/07

> shrii wrote: > Tell your abaper to create Zreport rather creating Query..

Forum Points: 762

Tnx. for the suggestion

abdul khader

Re: Creating SQVI - SD - Query

Posted: Feb 21, 2011 9:47 AM in response to:

Reply

sureshsd
Hi Suresh,

Posts: 739 Registered: 7/14/07

Forum Points: 762

I tried it earlier but the query is not running with the combination:VBAK > VBAP > VBRK > VBRP Tnx.

Abdul.
madhurao123
Re: Creating SQVI - SD - Query
Posted: Feb 22, 2011 5:16 AM in response to:

Reply

abdul khader
Posts: 1,389 Registered: 8/15/09

Hi Abdul, Some times if there is no link between tables you can not join.Check any standard report is there to suitable to your requirement if there is no standard Better to go for a Zreport. Give the requirement to your technical people and ask then to create a Zreport. Please tell if there is any help need in that. Regards, Madhu. Edited by: madhurao123 on Feb 22, 2011 5:17 AM

Forum Points: 924

abdul khader

Re: Creating SQVI - SD - Query

Posted: Feb 22, 2011 6:31 AM in response to:

Reply

madhurao123
tnx. madhu

Posts: 739 Registered: 7/14/07

Forum Points: 762

All of you are telling it is not possible to create a query to get invoiced qty comparing with sales order qty based on the selection criteria as sales order no. There is link between tables like:

VBAK > VBAP > LIPS > VBRP > VBRK

Can you please get me the tcode of std report which gives similar result (I am a PS Consultant) Tnx. Abdul
MANOJ MAHAJAN
Posts: 1,415 Registered: 4/23/07

Re: Creating SQVI - SD - Query

Posted: Feb 22, 2011 6:34 AM in response to:

Reply

madhurao123
Hello Abdul, Please see below links for list of std reports & tables.

Forum Points: 1,592

http://www.sap-img.com/sap-sd/important-tables-for-sap-sd.htm http://www.sap-img.com/sap-sd/standard-sap-sd-reports.htm
You need see if you can modify the existing standard report with the help of ABAP development.

Regards MM
madhurao123
Re: Creating SQVI - SD - Query
Posted: Feb 22, 2011 6:35 AM in response to:

Reply

abdul khader
Posts: 1,389 Registered: 8/15/09

Hi Abdul, I mean check when you are trying to join system will tell yo whether the join is legal or illegal. If is say illegal then you can not join. Regards, Madhu.

Forum Points: 924

Prashanth@SD

Re: Creating SQVI - SD - Query

Posted: Feb 22, 2011 6:39 AM in response to:

Reply

abdul khader
Posts: 672 Registered: 10/18/10

HI Use the tables VBAK,VBAP and VBRK,VBRP You have to join these tabales. Join VBAK-VBELN to VBAP-VBELN VBAP-POSNR and then VBAKVBELN to VBRP-AUBEL and VBRP-AUPOS

Forum Points: 1,546

regards Prashanth

abdul khader

Re: Creating SQVI - SD - Query

Posted: Feb 23, 2011 6:44 AM in response to:

Reply

Prashanth@SD
Thanks prashanth..

Posts: 739 Registered: 7/14/07

Forum Points: 762

I tried in SQVI by linking VBAK > VBAP > VBRP, and selection Sales order Number, List Display Sales order no, sales order item no. material no, cumulative sales qty, bill no, bill item no, actual invoice qty. I got the message : "No data was selected, Message no. AQ260"

Tnx. Abdul
Carol Anderson
Posts: 1 Registered: 2/23/11

Re: Creating SQVI - SD - Query

Posted: Feb 23, 2011 4:55 PM in response to:

Reply

abdul khader
The Query you are trying to create will be complex. I would also recommend getting an ABAP program created. However, if you have to use Query, you are missing link is the table for Document flow. You would have to link your VBAP table with VBFA filling in the Preceding sales document and item values and the correct document category. (Keep in mind that if you could have multiple deliveries for an order line item.) Then you would have to link the VBFA to the LIPS table to get the delivery line, then use the VBFA table again to get the VBRP billing item. I would assume you might have to do some minor coding in the query to make all of this work. Hope that helps. Carol

Forum Points: 2

abdul khader

Re: Creating SQVI - SD - Query

Posted: Feb 24, 2011 6:50 AM in response to:

Reply

Carol Anderson
It is possible to create the query in SQVI.

Posts: 739 Registered: 7/14/07

Insert Table VBAP and then Insert Table VBRP

Forum Points: 762

Select the connections which automatically system proposes (there will be two connection) and delete it (one by one). Now connect manually the tables VBAP-VBELN = VBRP-AUBEL. It works perfect..!!