CONTEXT DIAGRAM- An overview of an

organizational system that shows the system boundary, external entities that interact with the system,& the major information flows between the entities & the system.

DATA FLOW DIAGRAM

It was proposed by De Marco(1978) and Gane and Sarson (1979)
One of the most important tools used by the system analyst It is made up of number of symbols which represents system components A picture of the movement of data between external entities & the processes and data stores within the system

CONTEXT DIAGRAM AND DFD SYMBOLS

A PROCESS MEANS THAT SOME ACTION OR GROUP OF ACTIONS TAKE PLACE AN ENTITY IS A PERSON, GROUP, DEPARTMENT, OR ANY SYSTEM THAT EITHER RECEIVES OR ORIGINATES INFORMATION OR DATA A DATA FLOW SHOWS THAT INFORMATION IS BEING PASSED FROM OR TO A PROCESS DATA STORE - DATA THAT ARE AT REST IN THE SYSTEM; DEPICTED USING AN OPENENDED RECTANGLE IN DATA FLOW DIAGRAMS

CONTEXT DIAGRAM

ENTITY 1

INPUT A
0

INPUT C
SYSTEM NAME ENTITY 3

ENTITY 2

INPUT B

CONTEXT DIAGRAM
INPUT A ENTITY 1 GENERAL PROCES AAA DATAFLOW C RECORD A RECORD E GENERAL PROCES BBB DATAFLOW B 1 2

OUTPUT C
ENTITY 3

D1 DATA STORE
RECORD A 3 ENTITY 2

D2 DATA STORE
RECORD E 4

GENERAL PROCES CCC

GENERAL PROCES DDD

INPUT B

DATAFLOW D

CONTEXT DIAGRAM
Budget allocation

DEPARTMENTS

MANAGEMENT
Response Spending to special request approval

Rejected request

Request for special approval

Spending summaries

BUDGET MONITORING SYSTEM

Part order Supplier delivery advice

Delivery advice

SUPPLIERS

TOP-LEVEL DFD

2 Set up budget Budget allocation

DEPARTMENTS Spending Rejected request

ALLOCATED BUDGET Request for special approval

MANAGEMENT

request

Spending summaries 4

Provide Response to 1 spending special approval TYPE summaries Check ACCOUNTS funding DEPARTMENTAL 3 ACCOUNT Approved SUPPLIERS Classify SUSPENDED request expenditure REQUEST Part order 5 Recorded Supplier Organize request delivery Delivery advice supplies advice

Expansion of classify expenditure process

TYPE ACCOUNTS Approved request 3.1 Classify expense by type Classified request 3.2 Update type account DEPARTMENTAL ACCOUNTS 3.3 Sum total 3.4 Update departmental record Request total Update request

Recorded request

CONTEXT DIAGRAM

SUPPLIERS
Price & Terms Quotes Production Schedules Production Capacities Shipment Request for Quotes

0
PURCHASING FULFILLMENT
Material Availability

Order Supplier Material Specifications

SYSTEM

PRODUCTION SCHEDULERS

Supplier Material Material Evaluation Specifications

ENGINEERING

Data Flow Diagram

PRODUCTION SCHEDULERS
Production Schedules Production Capacities

SUPPLIERS
Material Forecast

1.0 Forecast Material Needs

2.0 Plan Purchase Agreement

Price & Term Quotes

6.0 Order Materials

Order

Preferred Supplier

4.0 Select Preferred Supplier

Supplier Description

Supplier Material Evaluation

ENGINEERING
Criteria Material Specifications

Bill of Materials

5.0 Produce Bill of Materials

Product Design

SUPPLIERS

3.0 Develop Purchased Good Specs

Purchasing Fulfillment System Analysis Phase Project Review

A. Summary of Project Objectives B. Progress to Date 1. Steps Performed 2. Project Schedule C. Findings 1. Problems & Opportunities Identified 2. Information Requirements D. Alternatives 1. Comparison of Alternatives 2. Details on Recommended Alternatives 3. Justification for Recommendation 4. Resource Requirements E. Plan for Design Phase Questions Conclusions & Action Items