CHANGE MANAGEME NT

MEANING
One meaning of managing change refers to the making of changes in a planned and managed or systematic fashion. The aim is to more effectively implement new methods and systems in an ongoing organization. The changes to be managed lie within and are controlled by the organization.
Hence, the second meaning of managing change, namely, the response to changes over which the organization exercises little or no control (e.g., legislation, social and political upheaval, the actions of competitors, shifting economic tides and currents, and so on).

Levels of Change
Organization

Team

Self

Levels of Change
Change takes place on three levels The self, the team or the (small) organization and the wider system that surrounds the team or the small organization or the organizational unit depending how you define the system borders. In a process, learning needs to be facilitated on all three levels to become sustainable.

Process of change
Unfreezing

Freezing
Refreezing

Unfreezing Diagnosis stage Participants are made aware of problems in order to increase their willingness to change their behaviour. Changing Intervention stage Individuals experiment with new workplace behaviour Re-freezing Reinforcement stage Individuals acquire a desired new skill or attitude and are rewarded for it by the organization.

The Process Change Method

Organize and prepare Conduct organizational scan Establish technical working groups Understand projects current state Redesign the process Develop solution Conduct pilot (s) and evaluate Facilitate organizational learning

Gap assessment

Your current State of organization in the face of this change is ?

Not Totally Inadequate good enough

Well Very well Way adapted adapted ahead of the market!

A CHECKLIST FOR CHANGE

Yes No ___ ___ Will this change benefit others? ___ ___ Is this change compatible with the purpose of the organization? ___ ___ Is this change specific and clear? ___ ___ Are the top 20 percent (the influencers) in favor of this change? ___ ___ Is it possible to test this change before making a total commitment to it?

Yes ___

No ___

___ ___ ___ ___ ___

___ ___ ___ ___ ___

Are Physical, financial, and human resources available to make this change? Is this change reversible? Is this change the next obvious step? Does this change have both short- and long-range benefits? Is the leadership capable of bringing about this change? Is the timing right?

THE LEADER AS A CHANGE AGENT

In this world of rapid change and discontinuities, the leader must be out front to encourage change and growth and show ways to bring it about.

What is a Change Agent?

The change agent is the individual whose role is to support the leader and the management team in bringing about the desired transformation of the organization.

Leadership by Top Executive

For major change to take place, there must be a leader for the change someone who has the power to legitimize it. This individual must be the top executive in the organization. The change is no longer a wish; it becomes policy and resources are assigned to make it happen

Top management as leaders must understand that

Their

sustained support will be required, not just a decision to move ahead; therefore, they need to understand what they are getting into There is a need to translate their intellectual commitment into personal and emotional involvement

A test of a leader is the ability to recognize a problem before it becomes an emergency.

They sense it before they see it (intuition). They begin looking for it and ask questions (curiosity). They gather data (processing). They share their feelings and findings to a few trusted colleagues (communicating). They define the problem (writing). They check their resources (evaluating). They make a decision (leading).

Excellent Leaders Avoid the Seven Deadly Sins.

Trying to be liked rather than respected. Not asking team members for advice and help. Emphasizing rules rather than skills. Not keeping criticism constructive. Not developing a sense of responsibility in team members. Treating everyone the same way. Failing to keep people informed.

Strength of a Leader as a change agent

DREAMING
Never let go of a dream until youre ready to wake up and make it happen.

GOAL-SETTING A goal is a dream with a deadline. If you dont know what you want and where you are going, you will get nest to nothing and end up nowhere.

INFLUENCING The very essence of all power to influence lies in getting the other person to participate. People do not care how much you know until they know how much you care.

ORGANIZATION Organizing is what you do before you do something, so that when you do it, its not all mixed up.

PRIORITIZING He is a wise man who wastes no energy on pursuits for which he is not fitted; and he is wiser still who, from among the things he can do well, chooses and resolutely follows the best.

PROBLEM SOLVING The majority see the obstacles; the few see the objectives; history records the successes of the latter, while oblivion is the reward of the former. RISK TAKING Risks are not to be evaluated in terms of the probability of success, but in terms of the value of the goal.

DECISION MAKING Your decisions will always be better if you do what is right for the organization rather than what is right for yourself. CREATIVITY There is always a better way your challenge is to find it. Mans mind, once stretched by a new idea, never regains its original dimensions.

HIRING There are only three rules of sound administration: pick good (people), tell them not to cut corners, and back them to the limit. Picking good (people) is the most important. EVALUATION People who reach their potential spend more time asking, What am I doing well? rather than What am I doing wrong?

Skills for Succeeding in a Changing World

1. Develop a practical philosophy of change Its no longer back to normal, but forward to normal. accept change; Leaders change before survival necessitates it. 2. Build on a strong foundation Purpose: What is my purpose? Values: What values are most important? Faith: What are my spiritual beliefs? 3. Practice optimistic realism Assess the situation realistically, expect the best and be prepared for the worst. 4. Act decisively Identify the best actions to take and do them consistently. 5. Learn from every change Look for the lessons and learn from what happened. 6. Be a victor of circumstance You cant always choose what happens to you, but you can always choose how you respond. 7. Encourage and support others It will keep you from becoming self-absorbed and will create a network of support for you.

The Differences
MANAGERS focus on today hoard information demand work retain power punish failures push the rope LEADERS focus on future share information enlist support give away power celebrate victories pull the rope

The disposition of a leader is important because it will influence the way the followers think and feel. Great leaders understand that the right attitude will set the right atmosphere, which enables the right responses from others.

ROLE OF LEADER IN THE EVOLUTIONARY PROCESS OF CHANGE

70 60 50 40 30 20 10 0
VA TO AD OP T PT PT ER S AR DS LA G G RS ER S ER S AD O LA TE E

IN NO

EA RL

ID DL

AD O

HOW TO OFFER

OWNERSHIP
OF CHANGE TO OTHERS

1)

2) 3)

4)

Inform people in advance so theyll have time to think about the implications of the change and how it will affect them. Explain the overall objectives of the change-the reasons for it and how and when it will occur. Show people how the change will benefit them. Be honest with the employees who may lose out as a result of the change. Ask those who will be affected by the change to participate in all stages of the change process.

Keep communication channels open. Provide opportunities for employees to discuss the change. Encourage questions, comments, and other feedback. 6. Be flexible and adaptable throughout the change process. Admit mistakes and make changes where appropriate. 7. Constantly demonstrate your belief in and commitment to the change. Indicate your confidence in their ability to implement the change. 8. Provide enthusiasm, assistance, appreciation, and recognition to those implementing the change.
5.