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KEICO HUMAN RESOURCE MANAGEMENT SYSTEM

About Hastings Mitratama


Founded in 1994, private limited company specializing in the

Communications and Security industry. It is wholly owned and managed by a group of Indonesian professionals with experiences and qualifications from the United States. This together with its extensive local network of contacts and entrepreneurial skills has in time since its establishment, earned the Company a reputation for providing reliable and quality products and services.
The scope of its services ranges from initial consultancy all the way

to designing, supplying, installing, commissioning, operation and maintenance of selected systems as well as training of clients personnel. In this last year or so it has started to branch off into related industries where its skill and specialty has proven essential.

Corporate Philosophy
PT. Hastings Mitratama believes that the only possible way to ensure

its future existence is by creating a personal relationship with each and every one of its clients, irrespective of size, and providing quality, timely and cost-effective solutions every time. Customer satisfaction reigns supreme in the Companys culture and it is to this very ideal that the Company will devote its whole-hearted effort and commitment .The Company prides itself on achieving a high degree of success in this area to date as are demonstrated by its growing list of satisfied clients.

Business Development
In pursuing this business development strategy, the Company is

actively sourcing for international products that have proven reliability and usefulness and have achieved wide market acceptance. As a crucial part of this strategy, it is also seeking to form alliances with foreign partners to introduce new and viable products and services suitable for the Indonesian market.

The Cutting-Edge innovation

Nature of Human Resource Management


Human Resource (HR) Management The design of formal systems in an organization to ensure effective and efficient use of human talent to accomplish organizational goals.

HR Management Activities

Source: HR Department Benchmarks and Analysis Survey 2004 (Washington, DC: Bureau of National Affairs, 2004), 21. To purchase this publication and find out more about other BNA HR solutions visit http://hrcenter.bna.com or call 800-372-1033. Used with permission.

Human Capital in Organizations Core Competency Human Capital


The collective value of the capabilities, knowledge, skills, life experiences, and motivation of an organizational workforce. A unique capability that creates high value and differentiates an organization from its competition.

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Operational to Strategic Transformation of HR

FIGURE 14

Business Ethics and HR Management Consequences

FIGURE 15

Examples of HR-Related Ethical Misconduct Activities

KEICO Hightech

KEICO Hightech

KEICO Hightech

KEICO HRMS Introduction


Human resource management (HRM) is the strategic and consistent approach to the management of an organization's most valued assets - the people working there who individually and collectively contribute to the achievement of the objectives of the organization. KEICO HRMS is a brand from korea, and attendance system that provides security systems which already have experience in the field. HRMS system is one software product that aims to improve the optimization and efficiency in carrying out their duties hrd department.

KEICO HRMS Introduction


KEICO HRMS is a comprehensive program to meet the needs of

the department of HRD, and can be tailored to the needs, because we realize that every company has rules and requirements are not the same and are influenced by the size of companies, businesses, activities and number of employees.
KEICO HRMS made with web based technology for intranet and

internet. Good flexibility to the system parameters, so it can handle standard changes that may occur, for example the percentage change in tax allowance, child support, employees' social security (JAMSOSTEK) , etc..

Purpose of The HRMS Sytem


The application will manage the data with the help of database

system Much of the workload will be reduced after the deployment of system

Scope of The HRMS System


ORGANIZATION DESIGN BUDGETING SYSTEM EMPLOYEE ADMINISTRATION

COMPENSATION AND BENEFIT SYSTEM

TIME MANAGEMENT

CAREER AND JOB PLANNING

HUMAN RESOURCE MANAGEMENT SYSTEM

REIMBURSE MANAGEMENT

APPRISAL COMPETENCY

PAYROLL AND TAX MANAGEMENT

TRAINING MANAGEMENT RECRUITMENT AND SELECTION

SYSTEM MAINTENENACE

SYSTEM ADMINISTRATION

Scope of The HRMS System


HUMAN RESOURCE MANAGEMENT SYSTEM
ADMINISTRATION PLANNING PROCESS

ORGANIZATION DESIGN

TRAINING MANAGEMENT

EMPLOYEE ADMINISTRATION

RECRUITMENT AND SELECTION

BUDGETING SYSTEM

TIME MANAGEMENT

SYSTEM ADMINISTRATION

COMPENSATION AND BENEFIT SYSTEM

REIMBURSE MANAGEMENT

CAREER AND JOB PLANNING MAINTENANCE APPRISAL COMPETENCY

PAYROLL AND TAX MANAGEMENT

SYSTEM MAINTENENACE

Start HRMS Applications


Logging in to the Human Resources Management System (HRMS) system is just like opening a secured page on a web site. You enter the URL (Uniform Resource Locator) in your browser windows address box to access the HRMS Sign In page. You then type in your User ID and password to access the secured application.

Keico HRMS Modules


1. ORGANIZATION DESIGN

Organization design can be defined narrowly Organization design may involve strategic decisions The organization design process is often defined in phases.

2. EMPLOYEE ADMINISTRATION SYSTEM The theoretical discipline is based primarily on the assumption that employees are individuals with varying goals and needs, and as such should not be thought of as basic business resources

NEW EMPLOYEE

EMPLOYEE DATA

ORGANIZATION AND STAFFING

EMPLOYEE ASSESSMENT

Employee Info Personal Info Career & Mistake History Training History Rating

2. EMPLOYEE ADMINISTRATION SYSTEM


Employee Master Training Career Mistake Rating Sick Education Languange Test Result Others Import Emp. Master Export Emp. Master Verify Data PA Employee Table Education Table Languange table Currency Table Religian Table

3. TIME MANAGEMENT SYSTEM


TIME PLANNING SHIFT AND SCHEDULE

TIME ENTRY FROM TIME PUNCH OR FINGERPRINT

TIME ATTENDANCE PROCESS

TIME TRANSACTION

TIME ATTENDANCE REPORT

IN - OUT LATE OVERTIME LEAVE

TO PAYROLL CALCULATION

4. PAYROLL AND TAX MANAGEMENT


ATTENDANCE TRANSACTION

ALLOWANCE / DEDUCTION COMPONENT

PAYROLL PROCESS

SALARY SLIP SPT REPORT REPORTS

PPH21 PARAMETERS LOAN TRANSACTION ASTEK PARAMETERS COMPANY PARAMETERS

Attendance Transaction Allowance Transaction Loan Transaction Verify Payroll Salary Calculation Payroll Report Pph 21 Verify SPT Form Process SPT Form Rollback SPT Form Report Payroll Tables

5. COMPENSATION AND BENEFIT SYSTEM


A benefit plan is designed to address a specific need and is often provided not in the form of cash. Many countries dictate different minimum benefits, such as minimum paid time-off, employers pension contribution, sick pay, and more.

BENEFITS TRANSACTION

LOAN TRANSACTION

BENEFITS PROCESS

OWNERSHIP PROGRAM

BENEFITS PARAMETER

6. REIMBURSEMENT MANAGEMENT
Reimbursement is the act of compensating someone for an expense. Often, a person is reimbursed for out-of-pocket expenses when the person incurs those expenses through employment or in carrying out duties for another party.
BUDGET SYSTEM

EMPLOYEE CLAIM

CLAIM DECISION

MEET ?

PAYROLL SYSTEM

DENIED

7. APPRAISAL COMPETENCY
Competencies are identified behaviors, knowledge, skills, and abilities that directly and positively impact the success of employees and the organization. What are the benefits of a competency-based performance appraisal system? Helps improve individual job performance Promotes employee training and development Focuses on agency goals Encourages teamwork in promoting cooperation I mproves ability to hire better qualified employees

COMPETENCIES

PERFORMANCE GOAL

APPRAISAL PROCESS

APPRAISAL REPORT

PERFORMANCE QUALIFICATIONS DEVELOPMENT PLAN

8. TRAINING MANAGEMENT
Management training includes courses and workshops that prepare managers to face the wide array of challenges involved in supervising people and managing systems.

centralize and automate administration use self-service and self-guided services assemble and deliver learning content rapidly Consolidate training initiatives on a scalable web-based platform Support portability and standards personalize content and enable knowledge reuse.

TRAINING PLANNING

EVALUATION

APPRAISAL REPORT

TRAINING PROCESS

RESULT

BUSINESS EVENT / INCREASED PRODUCT

9. CAREER AND JOB PLANNING


The job planning and execution functions allow you to schedule work list tasks to be executed automatically. For example, you can predefine the selection criteria for a work list task and save it under a variant name. You can then instruct the system to execute the job automatically at regular, predefined intervals

APPRAISAL SYSTEM

CAREER PLANNING PERSONNEL CARIEER COMPETENCY

JOB PLANNING TRAINING EVENT

10. RECRUITMENT AND SELECTION


Personnel selection is the process used to hire (or, less commonly, promote) individuals. Although the term can apply to all aspects of the process (recruitment, selection, hiring, acculturation, etc.) the most common meaning focuses on the selection of workers.
SELECTION AND ASSESSMENT

WORKFORCE NEED

VACANCY

DATA COMPLETENESS

N
MEET ?

Y
TRAINING SYSTEM HIRE APPLICANT

11. SYSTEM ADMINISTRATION


A system administrator, systems administrator, or sysadmin, is a person employed to maintain and operate a computer system and/or network. System administrators may be members of an information technology (IT) or Electronics and Communication Engineering department.
O/S SETUP DATABASE SETUP COMPANY INF EMPLOYEE INF TABLE INF COMPANY ROLE GOVERMENT ROLE

SETUP ACCOUNTS

INFORMATION DATA SETUP

INITIAL ROLE SETUP

VERIFY DATA

N
COMPLETE

FINISH

12. SYSTEM MAINTENANCE


Software maintenance in software engineering is the modification of a software product after delivery to correct faults, to improve performance or other attributes.
SYSTEM MAINTENANCE

DATA BACKUP

DATA RESTORE

COMPACT & REPAIR

EXPORT/ IMPORT DATA

TECHNICAL REQUIREMENT
System Architectures The PHP development environment that we have devised was created by taking a set of sample programs which we had assembled for a previous language and rewriting them in PHP. To be based on the 3 Tier Architecture so that the logic for the presentation layer, the business layer and the data access layer would be contained within separate components. This architecture allows the code within any one of the layers to be changed without affecting any of the other layers. Technology The following list of information system used : Server database : My-SQL Server Server application : XAMPP Apache server Minimum bandwith : 100Mb 1000Mb Operating system : MS Windows XP - 7 / OS Linux Browser : Mozilla Firefox / IE Explorer Reporting engine : Adobe reader, Graphics Software Requirement Server database software : MS Windows XP 7 OS / OS Linux XAMPP 1.7.2 MySQL version: 5.1.37 Adobe reader 7 Mozilla firefox Server application software : MS Windows XP 7 OS / OS Linux XAMPP 1.7.2 Apache/2.2.12 PHP 5.3.0 Adobe reader 7 Mozilla firefox Client software : MS Windows XP 7 OS / OS Linux Mozilla Firefox / IE Explorer Adobe reader 7 MS-Excel (optional)

TECHNICAL REQUIREMENT
System Performance As the operation of PHP architecture programming, the running process of request at the server application, so that the client receives the html files which transfer with less of data rates of bandwith networking and Keico HRMS can run fast and quick response. Maintainability because the system used is based php web programming, so if there are software maintenance is only performed on the server only, does not require treatment and the client upadate. Database Security For some of the things that are considered important, the data in the database do the encryption to prevent data misuse. To use the user's password with the password database distinguished. The data can be set for use by all users is set at the application level as described in the chapter 12 system administration. Application Security Defining user access rights must have super admin can set permissions by group to facilitate the setting. The program can restrict access to data delete, edit, add, view only. Manager can view the information subordinates to inspect or monitor attendance data directly. Employees can also view and change your personal information as far as it is allowed by regulation. Use of this web application is made very easy and integrated inter-module Multi Users The Web Based Keico HRMS application allows program running on multi users withaut the constraint.