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What is Service Recovery??

By

Niamh Philbin Tiarnagh Costello Evelyn Daly Laura McGrath

4 Courses of Action Available to a Dissatisfied Customer


Do

Nothing Complain in some form to the Service Firm Take Action Through a 3rd Party Switch to a Competitor & Spread Negative WOM

Customer Complaint Behaviour


Propensity for customers not to complain Complaints often dont identify the root of the problem Complaints often dont reach management. Satisfying complaining customers can increase brand loyalty Increase in ease of access to firms can increase complaints Likelihood of complaining is directly related to the severity of the problem Complainers tend to be the heaviest users of the service Dissatisfied customers spread negative WOM.

Guidelines for Dealing with Complaining Customers


Understand Apologise Sympathise

the source of the anger

& Empathise Accept 100% Responsibility Prepare to help

What is service recovery???


Service recovery has been defined by many authors as : the effort an organisation expends to win back customers goodwill once it has been lost due to service failure- (Fisk, Grove et al 2000) refers to actions taken by an organisation in response to some service failures (Zeithaml & Bitner, 2003) any situation where something has gone wrong, irrespective of responsibility (Palmer, 2001)

History of Service Recovery


1970s and 1980s service recovery was the plan for dealing with telecommunications problems or recovering particular services. Companies adopted systems that produced zero defects, to produce a high quality service and a cost effective production line approach. In the late 1970s marketers began to recognise the importance of service recovery for different areas of business and specific service problems. However the idea of zero defects in services is simply an unattainable goal. Use of the word recovery originated from British Airways Putting the Customer First Campaign in the late 1990s

Issues in Service Recovery


The role of service recovery in the event of a service failure is recognised as doing the service very right the second time ( Brown, Cowles et al. 1996). In order to understand service recovery, it is necessary to understand how the customer experiences the service and the impact of the service encounter on customer satisfaction. Effective service recovery can improve the image of the firm and reduce perceived risk to the customer. One issue of great importance in service recovery is the recovery paradox.

Issues in Service Recovery


Customer satisfaction Develops into an attitude about a product, services or a firm, which in turn guides consumer behaviour, brand loyalty and WOM Satisfaction occurs at the point where experience matches expectation. If the experience is not whats expected, customers are likely to complain. Costs of Service Recovery Costs to customer include monetary, psychological, emotional and costs of inconvenience. Costs to firm include monetary, cost of lost customers, cost of negative WOM and costs associated with setting up recovery strategy.

Service Recovery and Strategy.


Recovery must be considered as part of the overall strategy for identifying and responding to customers expectations, while at the same time empowering staff and providing a platform for maintaining long-term relationships with customers.

Service Recovery Strategies


Welcome and Encourage Complaints

Fail-safe the Service

Act Quickly

Treat Customers Fairly

Service Recovery
Learn form Recovery Experiences

Learn from Lost Customers

Service Guarantees

Customers value reliability over all other dimensions Statement explaining the service the customer may expect (the promise) and what the company will do if it fails to deliver (the payout). Promise of consistency compared to other services Cover customer costs Repeat business Assure customers subsequent service will be higher quality => change attitudes

Benefits

The guarantee counts most in services It forces:


Provision of error free service due to promise Focus on knowing what the customer really wants Increases volume of customers and lifetime value to firm Encourages purchase Positive word of mouth Customer loyalty Reduced price sensitivity to service

Reduces risk therefore:


Benefits
Internally:

Sets performance standards Boosts employee performance & morale => tangibilises commitment to the employee & customer Examination of service delivery failure points Generates reliable data through payouts Guards against over promises => honest communication between firm and customer Justified expense as customer retention improves

Why it works

Greatest ailment afflicting service firms is lack of decent systems for generating and acting on customer data. Customer has less incentive to complain:

No evidence No warranty Customers dont know their rights (e.g. is 15 mins too long to wait?) Often have to complain to the person rendering the poor service Comment cards: too short, impersonal, & perceived as useless for resolving problems => guarantee is incentive and vehicle for bringing complaints to management.

Conclusion

Service firms are unable to implement service recovery strategies if they are not informed of their shortcomings, therefore customers must be encouraged to complain. Service recovery is the key to customer satisfaction and achieving this should be a primary goal for service organisations Service recovery strategies play a crucial role in customer satisfaction, as illustrated through the use of Zeithaml and Bitners diagram Service guarantees are an incentive and a vehicle for bringing customer complaints to the organisation.