ORGANIZATIONAL SKILLS

Thc Hin

L Minh Vng Nguyn Vn H

OBJECTIVES

Discuss why it is important to be organized Identify the two components to being organized Discuss the two organization strategies Differentiate between being neat and organized Identify the ways in which to become organized Identify what hinders organization Explain the benefits of being organized
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What can be done to improve or enhance your organizational skills at work? You must understand that getting organized involves being both efficient: - Doing your work as quickly and easily as possible. - Doing the work that will bring the greatest return on your efforts.
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I. Why it is Important to be Organized

When someone is not organized, mistakes can happen at not only their own expense, but also both their work and the peoples.

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II. The Components to Being Organized

There are two components to being organized. There are the structures and the regular actions (habits). The structures are the physical tools you use to hold things in which you are organizing.
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II. The Components to Being Organized ( Cont)

The other hand, you can have all the structures in the world, but if you dont actually have the regular actions (habits) like filing papers into your files, or opening up your planner to see whats on the schedule, you wont be organized. Put both the structure and the action together and youll be organized.

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III. Specific Organization Strategies

Lets take a look at two specific organization strategies: Spatial organization and Information organization.

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III. Specific Organization Strategies (Cont)

Spatial Organization strategies deal with keeping ones physical space in order. Information Organization aids things like memory, note, etc. Information Organization includes the use of colorcoding, outline, hierarchical organizers, etc.
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IV. Neat vs. Organized

Neat and organized are not the same thing Organization refers to keeping things in predictable places or arranging things in an orderly or structured manner. Neat refers to cleanliness or tidiness. Making it neat is often easier than making it organized; however, organization is the ever-important foundation of success.
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V. Tips for Getting Organized

Its all in the plan. Time management. A place for everything and everything in its place Let clutter annoy you. Open and process all mail

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VI. What Hinders Organization?

Procrastination. Interruptions. Mismatch between time and ones capacity. Setting wrong priorities.

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VII. Benefits of Being Organized

These benefits include saving time spent on looking for misplaced items, thus being more efficient in the work place. You will find yourself feeling a sense of balance and composure.

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Conclusion

Organizational skills are the keystone to having a more balanced work place. Keep in mind that organization is a personal thing. It is important to develop organizational strategies that suit you personally.
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Conclusion (Cont)

Not to fall back on old habits and get your self out of the organized swing of life. Remember, it takes much more effort to find something after you have misplaced it than it does to file it accordingly in the first place.
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THE

END !

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Thank you very much !

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