Welcome Colleagues.

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Time and costing of Training
Programme.

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Consideration of Programme
before Costing.

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 Needs Analysis
Has the problem been properly analyzed and
emphasis placed on cause rather than effects?

Have training needs been properly

segregated?

Have priority training needs been identified?

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 Learner’s Analysis
Do the learners have the ability to undergo the training
programme and learn it?
Will the learners be able to apply their learning on job?
What is the learner’s current level of skill and knowledge
in the area to be taught?
Are the learners motivated to attend the training
programme?
Are they motivated to apply sufficient efforts as required
by the programme?
Are they motivated to apply the learning on the job?
Are the level of intellectual ability, prior knowledge,
experience and motivation very different among the
learners?
What level of support should be provided to the learners
in given specific situations (lowest, higher or highest
level)? Mubarak
 Setting Objectives
Do the programme objectives relate to the
identified training needs?
Are individual session objectives or unit
objectives compatible with and do they
contribute sufficiently to the over all
programme objectives?
Do all objectives have a statement of
terminal behavior containing an action an
action verb( what the trainee should be able to
do)?
Where possible, have the standards to be
achieved been clearly out lined?
Have the critical conditions to achieve
objectives been identified?
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 Training Curriculum
Was content selection based on the following strategies: what
the learner must know, what the learner should know, what the
learner could know?
Has the sequencing of the programme been based on learning-
process logic or subject –matter logic?
Have session plans been produced for all sessions in an
accepted standard format?
Have all training materials been reviewed with regard to their
duration and content and the trainee’s ability to achieve the
session and programme objectives? Where changes are necessary
that may affect the programme objectives, have the been
agreed with the client?. have any changes diluted any particular
area which may be best omitted totally from the programme?

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 Costing Training Development
Methods.
Human factors.
Programme objectives.
Course content.
Time and material factors.
Trainees, motivation to learn.
Active involvement of trainees in the learning process.
Needs of individual as well as of the total group.
The sequence and structure of the programme.
Feed back to trainer and trainees.
Transfer of learning to the job.

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 Costing the training and
development media.
Location.
Numbers to be trained.
Timing of training.
Company condition.
Company preferences.
Fear of attending courses.
Media selection.

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 Costing the programme
evaluation.
Is an evaluation system in place which relates to the
programme objectives and the training needs?
Does the evaluation system operate at any of the
following?
-Reaction level.
-Learning level.
-Job behavioral level.
-Functioning level
Is a system in place to ensure that information
through evaluation is fed back to learners and their
superior, and is it also used to improve the training
programme? Mubarak
Costing the training programme
implementation.
oWhether the training programme will take place
with in the company?
oProgramme will be implemented by company
trainers or by outsiders?
oTake place during or outside working hours?
oWill it be residential or non residential?
oHas it been subcontracted to specialized
institution?
oBe charged to participant?

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 Costing Training resources and
Constraints.
Human (Trainers and support staff).
Financial (Operational budget).
Material( Teaching and residential facilities and
training equipments).
Participant’s time and availability.
Distance between place of work and place of study.
Size of group (number of participant).
Heterogeneity of participants, needs, languages,
experience, motivation, economic possibilities.

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 Time and costing of training
programmer's other factors

Participants:
How will the potential participants be identified?
What means should be used to inform them?
How much advance notice should they be given?
How should fees be collected( if applicable).

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 Trainers

How will competent,

qualified trainer be obtained with in the budget
limits.
How will trainers be briefed about the objectives,
target population, timing and availability of
resources?

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 Time
When should the training event take place?
What should be its duration?
When should programme publicity be sent out?
What should be the deadline for participant’s
enrolment?
When are the suitable trainer available?
When should trainer be briefed and appointed?
When should programme material be printed?
When should the facilities and resources be
prepared? Mubarak
 Place

Where are participants coming from?

Where should the training event take place?
Where should programme material be printed?
Where should participants, trainers and support
staff be accommodated, have their meals, coffee-
breaks and recreation?

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 Means and Facilities

What physical facilities are required/available?

What training media and support services are
required (printing, audiovisual aids etc).
What facilities are required for accommodation,
catering and coffee breaks?
Is transport required/available?
What recreation facilities are required/ available?
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 The organizer
Who is dealing with the participants,
administrative matters( registration, main travel
and daily transport, reception, payment of or
collection of fees, board and lodging, refreshment
and social events)?
Who is responsible for training personnel
(interview, briefing, selection and coordination of
trainers)?
Who is providing support services (printing of
hand outs, preparation of physical facilities and
audiovisual training aids, translation and
interpretation)? Mubarak
 Training Costs
Cost of trainers: salary, travel and allowance.
Cost of training, support staff or services: course
secretariat, audiovisual aid technicians.
Tuition fee to be paid to other institutions.
Rental of training facilities and equipment.
Stationary, postage, telecommunications if not
included in overhead charges.

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 Participant’s Cost
Main travel and daily allowance.
Excess baggage allowance (for training
materials).
Transport for study visits/tours.
Subsistence allowance (for accommodation,
meals and incidental expenses).
Board and lodging, if no subsistence allowance is
paid,
Allowance for books.
Social events, receptions.
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Programme: Capacity building measures Place: Lahore

From: 15 Oct to 20 Oct Duration: 5 Days

:Dr. Aysha
No. of Participants: 35 Programme Director akbar

Training Cost
(A)

Events Description Duration Cost Rs Total Cost

Lecturer Madam Aysha for 2 weeks 200,000

QC Manager for I week 100,000

External lecturer Prof. Rasheed puri 2 days travel from Karachi 70,000

Prof. HH Nagi For I day subsistence allowance 2x10000 20,000

Prof. AG Butt Travelling from Sialkot 20,000 410,000

Support Staff Secretary 2 weeks 75,000

Audio technician 1/2 day 20,000 95,000

Printing Modules 2, 3, 5, 6 30000

Training aids Computer soft ware 120,000 150,000

Misc Post, fax Telephone 15,000 15,000

Total training cost 670,000

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Participants
cost(B)

Travel cost Main travel from kchi, isd, skt 150,000

Transfer from railway station by taxis 40,000

Daily transport 50,000

Study visit to MAJU(Lahore University) 40,000 280,000

Subsistence
Allowance 35x5daysx10000 1,750,000 1,750,000

Accommodation
Allowance 35x 6 nightsx 12000 2,520,000 2,520,000

Catering Main meals, refershments/closing dinner 35x500x6 105,000 105,000

Total particpants cost 4,655,000

Over head 15 % on A, 100,500 566,000

10% ON B 465,500

Grand Total 5,891,000

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 References
Book
‘Management Development’
Written by Joseph Prokopenko
Head of Department of Research and Development
with Entrepreneurship and Management Development
Branch
Geneva.

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