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Project Definition
Numbering
Project Numbering & Coding Masks
Project Definition
Settings
Field Requirements Project Profile
Responsibilities Dates
Organisational Data
Planning: Planned Costs Periodic Processing: Overheads Settlement Earned Value Analysis
Budget:
WBS Structure
Structure Objects
Documentation
WBS 1.2
Partially Rel
WBS 1.3
Released
WBS 1.4
Partially Rel
WBS 1.2.1
Released
WBS 1.2.2
Released
WBS 1.4.1
Released
WBS 1.4.2
Released
Planning Element
For planning costs Plan/actual cost comparison
Key
Account
assignment element
Dec 12
CRTD
CRTD
PREL
REL
CRTD
CRTD
CRTD
CRTD
CRTD
REL
REL
REL
Which elements?
Project definition and WBS elements are affected.
How?
Status are activated manually or automatically by the system.
System Status
The following status are set by the system/user as the project goes through Its different stages:
CRTD Created (Automatic) REL Released (Manual) LKD Locked (Manual) UNLK Unlock (Manual) BUDG Project Budgeted (Automatic)
Budgeting
Internally Financed Projects Funds-oriented (original, supplements, returns, annual values) Binding values; line items for each change Availability check: For eg. Warning at 95% Error message at 110%
"FUNDS REQUESTED"
"APPROVED FUNDS"
WBS 1.1
WBS 1.2
WBS 1.3
Internal Processing
Work: 500hrs
1200
Organisational unit Where an activity is carried out or work output is provided.
Work Center
Scheduling Data
Capacity Available
Cost Center
Responsible Persons Cost Center Data
External Processing
Work Performed by a third party (Vendor) 1300
Description Material Group Purchasing Group Quantity & Unit Price per Unit
Entry of Services performed PO Processing
PR Committments
Invoice Verfication Purchase Requisition Bid Invitation
Actual Costs
Good Receipt / Service Receipt
Quotation Entry
Vendor Selection
Vendor
Purchase Order
1000
PO Committments
Network Activities
Internal Processing: Work / Services performed inhouse External Processing:
Costs Activity:
Costs, services
General Cost Activities
Activity Elements
Work External Costs Service
General Costs Service
WBS 1
Date Planning
Cost Planning Generating Settlement rules Activity Elements
WBS 1.3
WBS 1.4
WBS 1.5
WBS 1.3.1
WBS 1.3.2
WBS 1.5.1
WBS 1.5.2
Logical Sequence
Relationships
FS Relationship
Time Sequence
SS Relationship
FF Relationship
SF Relationship
Integration with MM
2000 1000 4000 5000 3000 6000
Definition
Material required for performing an activity or for manufacturing a product.
Item Category
Project Stock
Plant Stock
Non Stock
Stock Item L
Stock Item L
Non-Stock Item N
Purchase Req.
Reservation
Purchase Req.
MM
Services
2000
3000 6000
Services
Allows you to define services to be procured. Individual service specifications can be created for each planned procurement in the Purchasing document.
Services
Description Material Group
Purchasing Group
Service Specifications
Value Limit
Vendor 1000
Purchase Order
Purchase Requisition
Value Check
6000
PR Commitments
Purchase Requisition Bid Invitation
Services
Item Category D
Quotation Entry
Vendor Selection
PO Commitments
Project Definitions
WBS Elements
BASIC DATES FORECAST DATES Scheduled Dates Actual Dates
Network Header
BASIC DATES Scheduled Dates Actual Dates
Network Header
Network Activity
CONSTRAINTS Earliest scheduled dates Latest scheduled dates Actual Dates
Activity Element
Earliest scheduled dates Latest scheduled dates Actual Dates
Bottom-Up planning
WBS
P P1 P2
P1
P2
20 10 40 50
60 80
10 20 30
30
70
Network 1
Network 2
40
50 60 70 80
Basic dates in project definition
Example of scheduling6 D 20
20 3 3 10 1 1 2D 2 2 30 3 4
6D 8 8 50 9 9
2D 4 5
40 5 6
3D 7 8
3D 11 11
10 20 30 40
Earliest
Start Date
Earliest Finish
Date
10 1 1
Latest Start
2D 2 2
Latest Finish Date
50
1 2 3 4 5 6 7 8 9 10 11 12 13 Days
Date
Legend
2
Before
Start
Finish
After
After
For activities, time constraints set 1. An exact start / finish 2. The earliest value limit
( ( = must) = not before)
Approved budget
Cost Planning
Annual plan value
Total
1 IT -1399 2 IT -1399-1 3 IT -1399-1-1 3 IT -1399-1-2 2 IT -1399-2 . . . O R I G I N A L P L N D T O T A L D I S T R B T
Cost Budgeting
... ... ... ...
Budget
Bottom-up extrapolation
Top-down distribution
Budgeting Overview
Budget Values
Availability Control:
Against Current
Budget Updates
Budget Carryforward
Release Budget
2002
2003
Commitment Management MM
Purchase Requisition
C/Elem
Purchase Order
Committed
6000
Actual
5000
Assigned
11000
4000000
Committed 0
Actual 11000
Assigned 11000
4000000
Commitment management allows you an early recording and analysis of such commitments for their cost and financial effects.
Availability Control
WBS 1.1.1
Business Events
Invoice
Availability check
Budget
80 000
Assigned 76 Assigned 101 000 At 110% budget completion, An error message is Posted by the system and mail Sent to the responsible person.
Commitments 25 000
Activities 76 000 At 95% budget completion, A warning message is Posted by the system. NOTE: Percentages differ across project processes
Commitments
(purchase order, purchase requisition, funds reservation)
25,000
CO
MM
PS
PM
2
Manually for Assets and Cost Centers
1
Proposed by default rule To assigned WBS
Final Asset
SAP PS Overview
Thank You