Microsoft PowerPoint 2000

Presentation Software

Basic concepts
Each page in a presentation is called a slide. You can have as many slides in your presentation as you need. They can be rearranged at any time or shown in any order you choose.

Views

Views are ways of looking at and working on your presentation. There are different views to work in
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Move between views by clicking on the View buttons in the lower left part of the PowerPoint window.
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Normal View Slide Sorter View View Slide Show View

Buttons

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t to Know PowerPoint Page 3 of 9

Views: Normal View. . . 3 views in 1

The text outline of your presentation is in the left pane. The current slide with all your graphics and objects is in the right pane.

Notes appear in the small pane below the Slide Pane. Slide Outline
Pane
Pane
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Notes Pane

Views: Slide Sorter View

Click the Slide Sorter View button to move to the Slide Sorter View. This view shows small thumbnail pictures of all the slides in your presentation. Select one or more slides and rearrange by dragging it to the desired location.

Slide Sorter View button

Views: Slide Show View

Slide Show View is being used right now to view this presentation. Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. Your presentation will run full screen with all animations and transitions. Advance to the next slide with a mouse click, or move forward and backward by using the cursor keys.

PowerPoint window
Title bar Menu bar Toolbars Outline pane Slide pane Notes pane Format buttons

Moving around a presentation

Outline pane text of slides only Slide pane what the audience sees Notes pane notes for the speaker All panes have a scrollbar View format buttons in lower left of screen different variations of these 3 panes

Changing views

Normal 3 pane view all three panes share space click and drag frames to change pane sizes Outline view same 3 panes, but outline is emphasized Slide view 3 panes, slides emphasized Slide sorter slides only entire presentation in thumbnail view Slide show - what the audience sees (Esc to return to normal) View/Notes a 5th option Slide, speaker

Inserting a slide

New slide button, or

Insert,New slide, or Common tasks,New slide

Choose layout from Autolayout Placeholders for title, bullets, other elements Click inside placeholder for insertion point, start typing Click outside to finish, or choose new slide

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Deleting slides
Choose slide icon(s) in outline, hit delete button, or Choose slide icon(s), Edit, Delete slide

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Viewing and navigating the slide show

Use slide show button lower left hand corner (icon looks like a screen)

Will start at chosen slide Will start at beginning

F5 works too

L-click to move to next slide Esc to end slide show

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Basic slide show Controls

Advance to next slide:

N, Enter, Spacebar, PageDn, mouse click, right or down arrow

Return to previous slide:

P, backspace, PageUp, left or up arrow

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Graphic bullets, numbers

Change

bullet style Select text, hit bullet button, Format/Bullets and Numbering gives you 8 styles Change bullets to numbers select text and hit numbering button Character gives you many more

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Changing fonts in a

presentation

SELECT TEXT, CHANGE FONT IN TOOLBAR FOR ISOLATED CHANGES FORMAT, REPLACE FONTS WILL FIND AND REPLACE A SPECIFIC FONT IN PRESENTATION

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Inserting a picture
Insert, Picture, From File Picture will appear Select picture to move (4headed arrow) or resize (2-headed arrow) Picture Toolbar will appear

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Picture toolbar (cont)

Cropping

Click icon, move to sizing box, click and drag, that portion of the picture will be cropped off

Border line size Recolor will change colors in picture select color to change with checkmark, then switch the color

Uncheck the box to revert to original scheme

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Drawing toolbar
Bring up drawing toolbar Lines and arrows buttons

Click and hold to start, drag, let go to end manipulate with sizing boxes

Shapes buttons: circle and square

Click and hold to start, drag, let go to end manipulate with boxes

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Creating a text box

R-click in upper gray area, select drawing Drawing toolbar shows up at bottom Select text box button (A in box) Drag and draw the box (you pick width, text determines height) Type in text, click outside box Text is within a graphic object, so it wont appear in outline

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Action buttons

Choose button, size it, dialogue box will appear Click or mouse-over action

To new slide, file, program, macro, website

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Text hyperlinks

Select text

Pick words with most meaning

R-Click, Hyperlinks
Link Link Link Link

to to to to

web page document other slide in presentation other presentation

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Image hyperlinks
Action buttons are image hyperlinks Insert image R-Click, choose hyperlink, or Choose Action settings

Add links

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Inserting charts from Excel

For more complex charts, with lots of data Create in Excel, import to PowerPoint Insert, Object, Create From File

Browse to chart and select

Cant manipulate in PowerPoint other than size and move

Create directly in PowerPoint for more control

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Creating a chart

Click Insert Chart button sample chart and sample excel sheet appear Manipulate chart by changing heading and numbers in excel sheet Size and move elements within chart (screentip tells you name of each one), and chart itself Manipulate elements with a R-click over that element

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Slide transitions

Slide show/Slide transition, or Click transition button Select which transition, speed (slow, medium, fast), change on mouse-click or pre-timed, play sound Apply to apply to current slide, or Apply To All Small icon will appear beneath all affected slides in slide sorter (shows timings as well)

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Pre-set animations

Slide show/Preset animations will show list of presets OFF is at top To set animations for all slides in slide sorter view Ctrl + A to select all, then set your animation Slide show/Custom animation will allow much greater control

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Thanks?

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