Lean Six Sigma Define Phase Voice of Customer (VOC) Tollgate Template

Lean Six Sigma DMAIC Tools and Activities

Review Project Charter Validate High-Level Value Value Stream Map Flow Identify Key Input, Process Identify Root Causes Reduce List of Potential

Root

Develop Potential Solutions Evaluate, Select, and

Develop

Stream Map and Scope Voice of the Customer & Voice of the Business Validate Problem Statement and Goals Validate Financial Benefits Create Communication Plan Select and Launch Team Develop Project Schedule Complete Define Tollgate
Validate

and Output Metrics Operational Definitions Develop Data Collection Plan Validate Measurement System Collect Baseline Data Determine Process Capability Complete Measure Tollgate
Develop

Causes
Confirm

Root Cause to Output Relationship Estimate Impact of Root Causes on Key Outputs Prioritize Root Causes Value-Add Analysis Takt Rate Analysis Quick Wins Statistical Analysis Complete Analyze Tollgate

Optimize Best Solutions To-Be Value Stream Map(s) Develop and Implement Pilot Solution Implement 5s Program Develop Full Scale Implementation Plan Cost/Benefit Analysis Benchmarking Complete Improve Tollgate
Develop

SOPs, Training Plan & Process Controls Implement Solution and Ongoing Process Measurements Confirm Attainment of Project Goals Identify Project Replication Opportunities Training Complete Control Tollgate Transition Project to Process Owner

Define
Project Charter Voice of the Customer

Measure
Value Stream Mapping Process Cycle

Analyze
Process

Improve
Replenishment Pull/Kanban Stocking Strategy Process Flow Improvement Process Balancing Analytical Batch Sizing Total Productive Maintenance Design of Experiments (DOE)

Control
Mistake-Proofing/

and

Kano Analysis SIPOC Map Project Valuation/ROIC Analysis Tools RACI and Quad Charts Stakeholder Analysis Communication Plan Effective Meeting Tools Inquiry and Advocacy Skills Time Lines, Milestones, and Gantt Charting Pareto Analysis

Efficiency/Littles Law Operational Definitions Data Collection Plan Statistical Sampling Measurement System Analysis (MSA) Gage R&R Kappa Studies Control Charts Spaghetti Diagrams Histograms Normality Test Process Capability Analysis

Constraint ID and Takt Time Analysis Cause & Effect Analysis FMEA Hypothesis Tests/Conf. Intervals Simple & Multiple Regression ANOVA Components of Variation Conquering Product and Process Complexity Queuing Theory

Solution Selection Matrix Piloting and Simulation Work Control System Setup reduction Pugh Matrix Pull System

Zero Defects Operating Procedures (SOPs) Process Control Plans Visual Process Control Tools MGPP Statistical Process Controls (SPC) Solution Replication Visual Workplace Metrics Project Transition Model Team Feedback Session
Standard

Kaizen Events Targeted in Measure to Accelerate Results

International Standards for Lean Six Sigma 2

Voice of the Customer (VOC)

Customer
Who is the Customer?

Voice of the Customer

What does the customer want from us?

Key Customer Issue(s)

We need to identify the issue(s) that prevent us from satisfying our customers.

Critical Customer Requirement

We should summarize key issues and translate them into specific and measurable requirements

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International Standards for Lean Six Sigma 3

Customer Segmentation Matrix (Optional)

Customer Segmentation Matrix
Product / Service Customers Potential Segments

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International Standards for Lean Six Sigma 4

Kano Analysis Chart (Optional)

Ranking of Customer Needs

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International Standards for Lean Six Sigma 5

VOC Plan (Optional)

Process Name: Project Name:

Created By:
Location: Customers and Segments

Date Initiated:
Current Revision Date:

List the various customers (external) and other key stakeholders (business partners, regulatory agencies, etc.) of your process. Are there different types of stakeholders who may have very different needs? If so, list these as different segments. What You Want to Know Develop a list of specifically what you want to know about your customers and other stakeholders needs.

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Use the following list as a guide: What are the most important process outputs (products/services)? What is the performance level of the important outputs? What are the problems with the outputs? What is their impact? What do you like about _______? What can be improved about _______? What can be done to make your job easier? What specific recommendations would you make to us? How do we compare relative to our competitors? How easy is it to do business with us?

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International Standards for Lean Six Sigma 6

VOC Plan (Cont.) (Optional)

Information Sources (Check the data sources that you think will be most useful)
Reactive Data
Complaints Problem or service hot lines Technical support calls Customer service calls Claims, credits Sales reporting Product return information Warranty claims Web page activity

Proactive Data
Interviews Focus groups Surveys Comment cards Sales visits/calls Direct observation Market research/monitoring Benchmarking Other:

VOC Collection Plan Summary

Summarize your plans to gather and use both reactive and proactive sources of VOC information.

Indicate how much data you will get, how you will get it, and when. Include, for instance: What specific sources of data you plan on exploring The number of interviews or surveys you plan to use Which customers you will contact The amount of data you will collect - When you will start and end the data collection How you plan on analyzing the gathered information Etc.

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Enter Key Slide Take Away (Key Point) Here

International Standards for Lean Six Sigma 7