Examination Process of Apex College

Presentation By Gaurav Ojha Gopi Raj Adhikari Manisha Shrestha Milan Kumar Moktan Sagun Shrestha

Overview
Introduction Flowcharts Gantt Chart Blue Print Problems Areas of Improvement

Introduction
Examination: One of the most used evaluation method Examination Department: Perform and control all internal and external examinations Examination Process Purpose of the study : To understand the various activities of examination process and analyze its efficiency

Flow Chart of Internal Examination

Publish Academic Calendar Review of students and seat Capacity Written signature from the teacher to make Question Paper Collection of Question Paper Publish of student name list Preparing Sitting Arrangement Allocate Invigilator, Question Paper and Answer Book to their respective rooms Examination

Arrangement of logistic Parts

Formatting the Question Paper as per Standard Written Commitment from the invigilator Photocopy of Question Paper

Arrangement of logistic Parts

Submit the Answer Book to respective teacher Publish Result

Flow chart of Board Examination

Identify exam capacity of Apex College Propose tentative routine Approval from Pokhara University Publish routine

Follow of the course detail with departments

Fill up examination form Receive Question Paper from University Schedule HR

Arrange manpower and stationery

Submit the forms to university

Sitting arrangements
Conduct Examination Collection of answer sheets Arrangement of answer sheets Dispatch to Pokhara University

Before Examination

Examination Day

After Examination
Publish result

Blue Print: Examination Process

Not Seen By Students Seen By Students

Approval from University/ Department for Exam Routine

Publication of Examination Routine

Form Fill up Submission and Receipt of Form to University

Receipt of Admit Card

Sitting Arrangement during Exam

Development of Question Paper (Internal) Receive Question paper (External) Examination

Answer sheet collection and dispatch to Department/ University Publish of Result Receive Report from Department/ University

Gantt Chart: Before Examination

Days 1 2 3 4 5 6 7 8 9 10 11 12 13 14

Activities to performed
Identify the examination capacity of the Apex College

Follow up the course detail with the department head

Scheduling of purposed routine

Take approval from different department both MBA and BBA

Take approval from the university Fill up examination form Submit the form to the university Question Paper Collection, Formatting and Photocopy of Paper. Follow up of Absent Students Distribution of admit card Sitting arrangement of exam hall Logistic Arrangement Scheduling of HR

Gantt Chart: After Examination

Days/ Weeks

2-4 4-6 6 - 8 8-10 week weeks weeks week s s

Activities to be Performed Conduct of Exam Arrangement of Answer Book and Distribution

Collection of Result from Teacher (Internal Exam)

Publish of Result for PU

Problems
One person has to handle the overall process Delay in question paper and answer books submission Irresponsible invigilators and examinees Problem in making copies of questions

Areas of Improvement
Addition of staffs Timely collection of question papers and answer books Responsible invigilators and examinees Need of photocopy machine

Thank You!