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An Introduction

10th March 2009

A
A Randstad company
company www.minvesta.com
About MinVesta
……………………………….………………………………………………………………...……

The Vision
To emerge as the world’s most respected software product
company in the HR space.

The Facts
 A fully owned subsidiary of Ma Foi Management Consultants (MMCL),
Chennai, India – A Randstad Corporation.
 Inception in February, 2006 – currently over 350+ years of software
development in HR domain experience spread over 2 development
facilities in India – Hyderabad and Chennai
 Proven expertise in HR domain
 17 years in domain ( Ma Foi Management Consultants Ltd)
 8 years in HR software development
 Highly satisfied customers, including HUL, IDBI Capital,Quallcomm,AP
mills Ltd, Randstad group companies such as Vedior APAC, LINK
Australia, Vedior Belgium, Hill Mcglynn, Select Education as well as
large multinationals across domains
A Randstad company www.minvesta.com
This Presentation…
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 Minerva HR Suite: An Overview

 Minerva HR Suite: The Modules
 Minerva HR Suite : The Features
 Minerva HR Suite : The Architecture & System Overview
 Why MinVesta?
 Sample Customer list

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The Current Scenario
……………………………….………………………………………………………………...……
g
c in
ur The Impact on HR
The Reality tso
Ou
&
n
tio Transition to a strategic role rather
l iza than transactional support
a
ob
Gl ol ogy
sed Te chn Increased dependence on
ea g
cr a ngin Electronic media for core
In C h
a p i dl y activities such as
R
recruitment and appraisals
Need for continuous Adaptability of resources
Increa Standardization mandatory
sing p on all Processes and
ressu
Ma res fo Applications to be effective
rke r Reg
tu ulato
ph ry Co
ea mplia
va nce
ls & Increased pressure to automate
res workflow, and optimize costs
ou
rce
mo
ve
me
nts

A Randstad company www.minvesta.com

Introducing Minerva : the 360o HR
Management suite
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 Module 1: RPM: The Recruitment Process
Manager
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Web
Enabled
Allows multiple users online access to candidates’ profiles and resumes
at all times from anywhere around the world
Highly
customizable
ith a comprehensive Database
De-duplication Check
Provides automated avoidance / detection of duplication of resumes
Consolidated Reports
Provide an overview of the database in categories with customized Daily Reports and
Analysis Reports

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Module 2: HuRIS : The Human Resources
Information System
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 Captures detailed personal, professional and official

information of each employee in an organization.

 Updates and maintenance of employee details can be achieved

at the click of a button.

 Generates Personal history reports on all employees.

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Module 3: LeMS: The Leave Management
System
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 Enables employees to apply for leave, view request

status, cancel / withdraw leave, view leave balance
online, request for encashment….etc

 Enables Reporting Seniors / HR Managers to authorize

and view leave requests and leave balance of all
employees

 Automated Process of Leave Balance Calculation, Carry

Forward , Lapse etc

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Module 4: AttMS: The Attendance
Management System
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 Captures daily employee turnout through manual swipe

 Employee Attendance status viewable for user defined periods

 Bulk upload of Attendance data from Swipe System Reports

 Online absence authorization and feedback

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Module 5: PSS: Payroll Self Service
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 Enables every employee to log in and access the self service

facility, allowing users to view their monthly payroll details viz.,
Pay Slip, Reimbursement Slip and Tax Computations

 Prints documents in user friendly formats, enabling employees to

print Pay Slip, Reimbursement Slip etc directly from the system. 

 Enables employees to raise queries and view response from

corresponding query category owners.

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Module 6: RATES: Resource Allocation and
Timesheet Entry System
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 Enables allocation of employees as resources to various
projects in the organization.
 Employees can be assigned, reassigned and released
from projects at any time through this module.
 Skill levels, resource allocation status and project details
can be viewed for efficient planning and utilization of
manpower.
 Empowers employees to enter timesheets and daily
activity details into the system.
 Timesheet periodicity is configurable as per client's
requirements.
 Daily activity sheets can also be configured, thus
enabling support function employees to record their daily
activities.
A Randstad company www.minvesta.com
 Allows viewing of processing status information.
Module 7: PerforMS: Performance
Management System
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 Automates the entire Performance Management Process of an

organization.
 Allows employee to set their performance objectives and submit
appraisal forms online.
 Reporting Senior can view, approve or reject submitted appraisal
forms. They can also add remarks and ratings to the same.
 The HR department is the global viewer of the online appraisal
process.
 Multiple Appraisal form templates can be assigned for different
categories of employees.

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Module 8: TREDS: Training & Employee
Development System
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 Focused on managing the Training needs of the organization.

 Enables HR Managers to:

– Design and upload training calendars,
– Prepare participants list,
– Approve training requests,
– Monitor training attendance
– Provide / view feedback on training programs

 Interfaced with Performance Management (PerforMS) module

allowing proficient management of organization’s training needs.

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Module 9:ExiMS: Employee Exit
Management System
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 ExiMS provides the organization an end to end automated
Employee Exit Management System

 HR managers are empowered to initiate the exit process on line

 Enables the HR department to:

– Conduct online Exit interviews.
– Disburse department wise exit checklists.
– Collate and file check list responses.
– Approve F&F settlement and
– Generate relieving letter.

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Module 10: CLAIMS: The Claims
Management System
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 Provides the organization an end to end automated

Claims/Reimbursement Management System
 Employees are empowered to put in their reimbursement
details and initiate the claims process on line
 Reimbursement categories can be defined and employees
can chose the type of reimbursement and enter the
details.
 Employees can take a print of the reimbursement form
filled up and furnish with the original bills.

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Module 11: QMS: The Query Management
System
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 Emails can be triggered for employee birthdays/anniversary/ confirmations

etc.
 Homepage Content can be customized
 FAQ’s can be managed
 Employee Policy documents or other forms etc. can be uploaded
 Employee can post queries under different categories
 Identified process owners will be responsible for query resolution
 SLA Timelines can be configured for escalation

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Minerva HR Suite : The Paperless View
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Minerva HR Suite: The System Overview
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 Security component
allows only valid users to
access the system for
defined activities
 HuRIS is the Core part of
the System
 Each module is directly
associated with HuRIS
and dependent on
Masters and cannot
function without HuRIS
 Each module functions
independently and there
is no data flow between
any two modules except
dependency on HuRIS

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Minerva HR Suite: Organization Structure
Definition
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The Purpose
Define the organization attributes of
the company such as Zone, Region,
Locations, Departments,
Designations etc. in the system
Usage
 Each user (Existing /New) in the
system will be mapped to the above
attributes, as applicable to every
user

 Employee Transition will be tracked

as history transaction based on
attributes only

 Need for differentiation in any

module based on the attributes. For
example: Employees of one
department may follow a different
Note eligibility as compared to
leave
people
• Thisbelonging to other
is the core configuration item
departments
without which other system
configuration may not happen
• Process flows for each module
remain same across the organization

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Other Features
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 Reports, Letter Generations and Email Business alerts are general features
encompassing all modules across the system

 This proposal terms hold good for a single processor implementation only with
one central database deployed in the web. Multiple implementations will require
additional licenses and cost estimates

 System will be able to handle multiple employee series

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Groups and Access
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 A Group is a set of users in a system who do specific activities in the system
 Groups are defined based on collections of activities that shall be done by a
particular user in the system
 Ex: Generating offer letter/Relieving letter, scheduling training, Adding new
employee are the activities of functional HR, so HR will be one Group in the system

Leave Module Groups

Activity/Link Employee Reporting Manager HR

Apply Leave Yes No No
Approve Leave No Yes (Reportees) Yes (For All)
View Balance/Transaction Yes Yes (Reportees) Yes (For All)

Note
– Activities are defined for whole organization and are uniform across organization.
– Users belonging to particular group will be able perform activities belonging to that group only
– Its very critical to identify here if there are any differences based on organization attributes as it has
lot of impact on system design.

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Minerva HR suite: The System Architecture
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Minerva HR Suite : Deployment
Requirements
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Hardware Configuration
Database & Application Server - Specification
 Minimum Processor Type and
Number - Intel Xeon 3gHz + Dual
Processor (Dual Core)
 Minimum RAM requirement - 4
GB
 Free Disk Space required - 40 GB
Software Configuration
Server Software Requirement
 Operating System
– Microsoft Windows Server 2005
Server edition, plus Service Pack
2
 Database
– -Microsoft SQL Server 2005
Service Pack 2
 Web server
– IIS (Internet Information Server
6.0 and above)
– Microsoft. Net framework 2.0
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Minerva : The Implementation
Methodology
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Communication

Account
Interface Project Planning Requirements Analysis
Design & Development

Defined
Escalation
Path

Dedicated
Team

Deployment
& Support

Production & User Support

Quality Assurance/ Testing
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 Third Party Integration Approach
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Two approaches are followed after analyzing the technical feasibility
of the interface requirements:

AUTOMATED APPROACH

Interface API and designs are prepared to fully automate the data
interactions between the Minerva HR Suite and any third party
system
MANUAL APPROACH
Define interface in Minerva HR Suite to extract the required information(data) from
our system in specified format as required for third party tools and also provide the
interface to upload data in specified format required for Minerva from third party
software/DB

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Why MinVesta?
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 Comprehensive, customizable and scalable end-to-end solutions

 Dedicated Research team having researched Performance LE
Enhancement, PEOP
 Utilization of multi-core processor architecture, Code Optimization &
Profiling
O C E SS
 Component Based Architecture Approach PR
 Building Test Automation tool for performance analysis
UCT
Efficient search and match technologies PROD

 Evaluation and adoption of latest technologies
 Next Generation Rule Engine

 CMMI Level 3 compliant processes

 Standard UML Component based Product Architecture Approach
 All products has well defined interfaces with other components
 HM Revenue and Customs accreditation for payroll Software: in the offing

 As part of an HR giant – rich functional as well as technical expertise

 Resources experienced from top software companies and most reputed

institutions in India
 Technical Expertise across various platforms as well as domains
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IT Outsourcing from MinVesta
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 Extended Development Team
– BBT- Lotus Notes Development
– Synthesis Factory – DOTNET Development
 Remote Application Administration
– Lotus Notes Administration
 Bespoke Software Development
– CRB tracker
– MORMS
 Web Portal Development and Management
– Develop and Manage all web portal for Ma Foi and
subsidiaries
– Working on Latest web technologies ,like Silverlight and
Web 2.0 to enhance user experience.
 Systems Integration Services
– Data Mapping and Migration
– Development of interfaces to integrate distinct systems
– Analytics/Reporting using multiple data sources
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 Our Customers
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1st FinancialsBankUSA®

IAL-Oronite

Sysnet

Vedior Interim, Belgium

Asia Pacific
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Support Services
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CRM Driven Product Support
 Provide Customer portal for Problem logging, FAQ and User Support
 SLA Driven Support function
• T1 – User Support with in 24 hours
• T2 – Production Support with in 72 Hours
• T3 – Sustenance, predefined protocol for escalation to development team

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Thank You!
......................................................................
MinVesta Infotech Ltd
Sales Offices
Delhi | Mumbai I Bangalore | Chennai | Hyderabad | Kolkata I Pune I Ahmedabad | Baroda I
Dubai | London | New Jersey|

...............................................................
Development Centres
Hyderabad
103, Aditya Trade Center, Ameerpet, Hyderabad- 500038, Andhra Pradesh.
Phone: +91- 40 -23738071-76

Chennai
2nd and 3rd Floor, Ma Foi Towers, 244, Anna Salai, Chennai- 600 006, Tamil Nadu.
Phone: +91 - 44 - 42188855

Email:sales.india@minvesta.com

A Randstad company www.minvesta.com