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Lectures at Academy

Confuses

Excites

What did you feel?


Interesting

Very long
Could not capture attention Did not invite questions Irrelevant Wanted to listen to more Outstanding

Look at these expressions

A Business Presenter

When will you like the Presentation


Interesting Affable, friendly speaker Generates curiosity Responds to criticism positively Not intimidating, DOMINATING Looks in command

Just confident and also humble

Preparation: Audience Analysis


1. What is the audience interested in 2. What does the audience want 3. What does the audience already know and needs to know

Scenario in Indian Railways


Types of Presentation youll need to make

Official - before seniors and peer group


Audience is knowledgeable, the toughest kind.

Thus expect criticism, lot of questions


How to deal? Is it a new idea or just an account of your work?

Scenario in Indian Railways


Types of Presentation youll need to make

Training Sessions
Audience is expecting quality input How to deal? You think there is a lot to say and teach but what 1. If audience is not interested? 2. If audience is aggressive?

TIPS for difficult situations


Criticism
Maintain calm and smile. Aggression is natural but will not help. Best words,

You have a point worth considering, let me proceed further, maybe your doubt gets cleared

TIPS for difficult situations


Audience is SLEEPING, YAWNING and just having fun

Crack an intelligent joke!!!! And review your style, it may be very dull!

TIPS for difficult situations


There is just one irritating person in the audience, trying to show you down Listen twice, and then proceed further by saying, Your questions are interesting but in the limited time , I have more to say, we can discuss later

To be a good speaker, you must.


Make it participative, invite queries Keep the presentation secondary, YOU SHOULD BE VISIBLE not the LCD SCREEN. Answer Every Comment With Appreciation and Support Make the audience feel important Lastly, remember you are there to educate not dominate.

Nervousness, Stage fright


Kya hoga? What will happen. Symptons :
Knees shake Palpitation, sweating Hands tremble Seem to be out of words, cannot recall

Nervousness, Stage fright


Practice Positive Self-Talk

This audience is hosting me because they consider me an authority on this topic.


Remember, you know more than them, Confident but not ARROGANT

Nervousness, Stage fright KNOW your TALK


I know exactly what I am going to say for the first 2 to 3 minutes.
These first 2-3 minutes must be rehearsed well, it will decide the course of presentation

Nervousness, Stage fright No distractions

If you find audience distracted, dont panic, some will always be so. Try again to capture attention

So, just enjoy your presentation. NOW Tips for making good presentations

Back to Steve Jobs


iPad Launch

We have something better. We call it iPad.

iPHONE LAUNCH
In the beginning of the iPhone launch, Steve Jobs announced that he was going to introduce three revolutionary new products:
A wide screen iPod with touch controls A revolutionary new phone A breakthrough internet communications device

Eventually, he revealed this isnt three products, but one product called iPhone. Not only was this dramatic, but it also set the stage for what the audience was going to see for the remainder of the event.

Outline
Make your 1st or 2nd slide an outline of your presentation Follow the order of your outline for the rest of the presentation Only place main points on the outline slide
Ex: Use the titles of each slide as main points

Slide Structure Good


Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only

Slide Structure - Bad


This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Slide Structure Good


Show one point at a time:
Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused

Slide Structure - Bad


Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use

Fonts - Good
Use at least an 18-point font Use different size fonts for main points and secondary points
this font is 24-point, the main point font is 28point, and the title font is 36-point

Use a standard font like Times New Roman, Calibri or Arial

Fonts - Bad
If you use a small font, your audience wont be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ


Dont use a complicated font

Colour - Good
Use a colour of font that contrasts sharply with the background
Ex: blue font on white background

Use colour to reinforce the logic of your structure


Ex: light blue title and dark blue text

Use colour to emphasize a point


But only use this occasionally

Colour - Bad
Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying. Using a different colour for each point is unnecessary
Using a different colour for secondary points is also unnecessary

Trying to be creative can also be bad

Background - Good
Use backgrounds that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation

Background Bad
Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use

Graphs - Good
Use graphs rather than just charts and words
Data in graphs is easier to comprehend & retain than is raw data Trends are easier to visualize in graph form

Always title your graphs

Graphs Bad Table

January February Blue Balls 20.4 27.4 Red Balls 30.6 38.6

March 90 34.6

April 20.4 31.6

Graphs - Good
Items Sold in First Quarter of 2002
100 90 80 70 60 50 40 30 20 10 0 January February March April
Blue Balls Red Balls

Graphs - Bad
100 90 90

80

70

60 Blue Balls Red Balls 38.6 34.6 30.6 30 20.4 20 27.4 20.4 31.6

50

40

10

0 January February March April

Graphs - Bad
Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting

Spelling and Grammar


Proof your slides for:
speling mistakes the use of of repeated words grammatical errors you might have make

If English is not your first language, please have someone else check your presentation!

Conclusion
Use an effective and strong closing
Your audience is likely to remember your last words

Use a conclusion slide to:


Summarize the main points of your presentation Suggest future avenues of research

Example of Good Slide

Some Bad slides

Chilean Exports
Fresh fruit leads Chile's export mix - Chile emerges as major supplier of fresh fruit to world market due to ample natural resources, consumer demand for fresh fruit during winter season in U.S. and Europe, and incentives in agricultural policies of Chilean government, encouraging trend toward diversification of exports and development of nontraditional crops - U.S. Dept. of Agriculture, Economic Research Service Report Chile is among the developing economies taking advantage of these trends, pursuing a free market economy. This has allowed for diversification through the expansion of fruit production for export, especially to the U.S. and Western Europe. Chile has successfully diversified its agricultural sector to the extent that it is now a major fruit exporting nation. Many countries view Chile's diversification of agriculture as a model to be followed. Meanwhile, the U.S. remains the largest single market for Chile's fruit exports. However, increasing demand from the EC and Central and East European countries combined may eventually surpass exports to the U.S., spurring further growth in Chile's exports. If youve read this far, your eyes probably hurt and youve been reading this tedious long-winded text instead of listening to me. Im insulted- cant you see Im doing a presentation up here? Look at me! Congratulations, however, on having such good eyesight.

Beginner Motorcycles
My personal favorite: the Suzuki Savage Light weight (~380lbs) Adequate power (650cc engine) Low seat height fits most riders

Racquetball Fundamentals
2, 3, or 4 players.

1 player serves, other returns.


Only serving player can score. Served ball must land past serving line and

cannot hit back wall. Ball can only bounce once before striking front wallbut ball does not have to bounce. So IRRITATING

Ending a presentation
End your presentation with a simple question slide to:
Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly

Common Mistakes in Language


accept vs except Accept is a verb, which means to agree to take something . For example: "I always accept good advice." Except is a preposition or conjunction, which means not including. For example: "I teach every day except Sunday(s)." advice vs advise Advice is a noun, which means an opinion that someone offers you about what you should do or how you should act in a particular situation. For example: "I need someone to give me some advice." Advise is a verb, which means to give information and suggest types of action. For example: "I advise everybody to be nice to their teacher." !Often in English the noun form ends in ...ice and the verb form ends in ...ise.

affect vs effect

Affect and effect are two words that are commonly confused. affect is usually a verb (action) - effect is usually a noun (thing) Hint: If it's something you're going to do, use "affect." If it's something you've already done, use "effect." To affect something or someone. Meaning: to influence, act upon, or change something or someone. For example: The noise outside affected my performance. To have an effect on something or someone !Note: effect is followed by the preposition on and preceded by an article (an, the) Meaning: to have an impact on something or someone. For example: His smile had a strange effect on me. !Effect can also mean "the end result". For example: The drug has many adverse side effects.

complement (v) vs Complement is a verb, which means to make compliment something seem better or more attractive when (n) combined. For example: "The colours blue and green complement each other perfectly." Compliment is a noun, which means a remark that expresses approval, admiration or respect. For example: "It was the nicest compliment anyone had ever paid me." Tip! Having problems with your spelling? Try these mnemonics:If it complements something it completes it. (With an e.) I like compliments. (With an i.)

decent vs descent

Decent is an adjective meaning socially acceptable or good.


For example: Everyone should be entitled to a decent standard of living. Descent is a noun which can mean a movement downwards, or your ancestry. For example: The plane began its final descent prior to landing. / "She found out that she was of Welsh descent."

e.g vs i.e e.g. stands for exempli gratia = for example.

For example: "I like fast cars, e.g. Ferrari and Porche"
In the sentence above you are simply giving an example of the kinds of cars you like - Ferraris and Porches. i.e. stands for id est = that is (in explanation). For example: "I like fast cars, i.e. any car that can go over 150mph." In this second sentence you are giving an explanation of what you consider to be fast.

for vs The prepositions for and since are since often used with time expressions. For indicates a period of time. For example: I have been working here for 2 years. Since indicates a point in time. For example: I have been working here since the year before last.

loose vs lose

Loose is an adjective. If something isn't fixed properly or it doesn't fit, because it's too large, it's loose. For example:My headphones weren't working, because a wire was loose. Lose is a verb that means to no longer possess something because you do not know where it is, or because it has been taken away from you. For example: A lot of people will lose their job if there is a recession.

principal vs Principal as an adjective means first in order of importance: principle For example: The Mississippi is the principal river of the United States.

Principal as a noun can mean the head teacher in a school or college:


For example: The teacher sent the unruly student to see the principal.

Principal as a noun can also mean the original amount of a debt on which interest is calculated
For example: She lives off the interest and tries to keep the principal intact.

Principle is a noun which means a basic idea, standard of behaviour or rule that explains or controls how something happens or works:
For example: The country works on the principle that all citizens have equal rights.

personal vs personnel

Personal is an adjective.

It can mean relating to or belonging to someone.


For example: Your personal belongings are the things that belong to you. It can relate to the private parts of someone's life, including their relationships and feelings. For example: If you have personal problems, it means you have problems that are private and sensitive to you. Perhaps problems in a relationship. It can also mean something that is designed for or used by one person. For example: a personal computer or stereo. And it can relate to your body For example: when talk about personal hygiene. !If you are rude about or offensive towards someone it could be said that you are being personal.

Personnel is a noun.
The people who work for an organisation are the personnel. For example: military personnel are the members of an army. The department of an organisation that deals with finding people to work there, keeping records about them, etc is the Personnel Department.

stationary vs stationery

Stationary means standing still or not moving For example: "The car was stationary." Stationery means the items needed for writing, such as paper, pens, pencils and envelopes. For example: "It is the secretary's job to order the stationery?" !'e' is for envelopes 'a' is for automobiles.

there, There can be used as an adjective of place:their, For example: "The car is over there in the car park." they're There can also be used as the introductory subject in sentences:For example: "There are some grammar pages on this web site." They're is the a contraction of "they are". For example: "They're always surfing the Internet." Their is a possessive pronoun like "her" or "our". For example: "Have they done their homework?" Example: "There's a large family in this town. Look they're over there by their car."

!If you've written "they're," ask yourself whether you can substitute "they are." If not, you've made a mistake. There" has "here" inside it to remind you it refers to a place, while "their" has "heir" buried in it to remind you that it has to do with possession.

Many more such errors


Good Places to learn http://www.learnenglish.de/mistakes/CommonMistakes.htm http://www.engvid.com/english-resource/50-commongrammar-mistakes-in-english/ http://public.wsu.edu/~brians/errors/errors.html http://www.englishforums.com/content/resources/commonspelling-mistakes-in-english.htm http://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_mi sspellings

Are you ready for presenting?

Thank you

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