Microsoft Excel

Lesson 1
Lexington Technology Center April 2007 Bob Herring

Excel Fundamentals
Survey and Goals Class Survey Computer experience Word processing experience Microsoft Office experience Class Goals What to expect Specific needs?

Excel Fundamentals
Basics Excel is a spreadsheet tool Holds data (usually numeric) Constantly recalculates output based on changing input Think of it as a calculator that you can make notes on What it isnt Not a word processor -- Use Word instead Not a database -- Use Access Not a presentation tool -- Use PowerPoint

Excel Fundamentals
Starting Excel

Starting the Program

May Not Be Available In Class

Use the Start button Click on Start Click on Programs Click on the Excel icon OR, after Start Click on New Office Document Click on Blank Workbook Double click the Excel icon on the Desktop, if present Double click the filename of a saved Excel spreadsheet
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Excel Fundamentals
Starting Excel from Start - Programs

Excel

Programs

Start

Excel Fundamentals
Starting Excel from New Office Document New Office Document General Tab

Blank Workbook Template

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Starting Excel from New Office Document New Office Document Spreadsheet Solutions Tab

Spreadsheet Templates

Excel Fundamentals
Quitting Excel Remember to SAVE your work! Click the disk icon on the toolbar, OR Select File, then Save

Excel Fundamentals
Quitting Excel Quitting Excel, continued Select File, then Exit Click the X in the top right corner of the window If you only want to close the current document Select File, then Close Click the X below the one in the top right corner

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Worksheet Layout

Standard Toolbar

Cells
B12

C6

Formatting Toolbar
Status Bar
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Excel Fundamentals
Worksheet Layout

Worksheet Layout, continued

Formula Bar

Name Box

Sheet Tabs
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Excel Fundamentals
Standard Toolbar
Spell Check Open Print Cut Paste

Auto Sum
Sort Undo Hyperlink Ascending

Custom Tools

Drawing Toolbar Insert Chart Help

New Save

Print Preview

Copy Format Painter

Redo

Web Toolbar

Zoom

Sort Descending

Insert Function

Insert Map

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Excel Fundamentals
Formatting Toolbar
Comma Style Right Currency Style Decrease Indent Borders Text Color

Italics Left

Decrease Decimal

Font Size Font

Underline Center Bold Merge & Center

Percent Style Increase Decimal Increase Indent

Fill Color

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Excel Fundamentals
Working with Toolbars

Right-click anywhere in the toolbar area to get this popup menu Left click on the desired toolbar to toggle it on or off

Toolbar Popup

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Excel Fundamentals
Working with Toolbars

Toolbar Control

Toolbars Selected

Reset a Toolbar

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Menus Icon Same as Toolbar

Horizontal Rule Keyboard Shortcut Recently Used File List

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Menus

File Edit

View Insert

Format Tools

Data Window Help

New Open Close Save Save as Page Setup Print Preview Print Exit
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Menus Keyboard Shortcuts

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Menus

File Edit

View

Insert

Format Tools Data

Window Help

Undo Repeat Cut Copy Paste Paste Special Fill Clear Delete Move or Copy Sheet
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Excel Fundamentals
Menus

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Menus

File Edit

View

Insert

Format Tools Data Window Help

Normal Page Break Preview Toolbars Header and Footer Comments Custom Views Full Screen Zoom

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Excel Fundamentals
Menus

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Excel Fundamentals
Menus

File Edit

View

Insert

Format Tools

Data

Window Help

Cells Rows Columns Worksheet Chart Function Name Comment Picture Hyperlink
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Excel Fundamentals
Menus

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Excel Fundamentals
Menus

File Edit

View

Insert

Format

Tools

Data Window Help

Cells Row Column Sheet AutoFormat Conditional Formatting Style

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Excel Fundamentals
Menus

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Excel Fundamentals
Menus

File Edit

View

Insert

Format Tools

Data

Window Help

Spelling AutoCorrect Look Up Reference Protection Macro Customize Options Wizard

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Excel Fundamentals
Menus

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Excel Fundamentals
Menus

File Edit

View Insert

Format

Tools Data

Window Help

Sort Filter Table Text to Columns Consolidate Group and Outline Pivot Table Report Get External Data Refresh Data
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Excel Fundamentals
Menus

List of Open Windows

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Excel Fundamentals
Menus

File Edit

View Insert

Format Tools

Data

Window Help
New Window Arrange Hide Unhide Split Freeze Panes List of Open Windows

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Menus

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Excel Fundamentals
Menus File Edit View Insert Format Tools Data Window Help

Microsoft Excel Help Contents and Index Whats This? Microsoft on the Web Lotus 1-2-3 Help About Microsoft Excel

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Entering Data Enter and edit some data ... Text is Bold and Centered

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Excel Capabilities

Use a function to analyze the data ... Formula Bar

AutoSum Tool

Formula in Cell

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Excel Capabilities Obtain results

Row Headers Added

Columns Totaled

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Charts

Create charts with the data

My Chart
140

120

100

80 Value 60 Jan Feb Mar

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20

0 NORTH EAST Region SOUTH WEST

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Excel Fundamentals
Saving Excel Worksheets Remember to SAVE your work! Click the disk icon on the toolbar, OR Select File, then Save

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REVIEW

Starting and Quitting Excel Worksheets Menus and Toolbars Worksheet Cells How to Enter and Edit Text and Numbers Saving an Excel Workbook

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