Integrated Financial Management System Government Of Maharashtra

Integrated Financial Management System (IFMS)

Government of Maharashtra has automated the Payroll and Pension bills generation process under the IFMS program Following are the major modules under IFMS
o o o o o Sevaarth (Payroll) Defined Contribution Pension Scheme (DCPS) Pension GPF for Class IV Loans and Advances

Sevaarth (Payroll)
Central Server, web based salary generation module for all Government of Maharashtra employees Covering almost 1 lakh offices and sub offices Almost 12,000 Drawing and Disbursing Officers (DDOs) with over 30,000 registered users generating salaries of close to 6 lakh Government Employees Standardized bill formats Employee Corner Access for Employees Various interfaces with external systems

Sevaarth (Payroll)
Major Modules Under Sevaarth
o Office Registration, along with selection of required budget schemes o Centralized Post Allocation to Offices by Administrative Departments o Employee Registration and generation of unique Employee Id (Sevaarth Id) o Mapping and allocating allowances and deductions to employees o Change statement generation and generation of monthly salary bills o Generation of supplementary bills o Non Government Recovery effected from net amount of salary o Logins to Treasuries for Auditing o Logins to AG for online availability for Audit and Reconciliation

Sevaarth (Payroll)
Achievements/Reforms/Business Processes Reengineered
o Post Creation/Deletion at Administrative Department o Deductions adjustable by Treasury have been identified and standardized. o Acquittance roll maintenance eliminated o Generation of last pay certificate with a unique transaction Id to keep track of transfer of employees o In case of transfer of employee Complete months bill generated by joining or reliving office rather than splitting of salaries o Pay Slips available to employees online o Integration of salary bills with Governments Budget Distribution and Treasury system o Electronic Payment of Salaries o Large amount of printing of Schedules eliminated resulting in huge saving of paper

Sevaarth (Payroll)
Future Reforms and Enhancements possible
o o o o o o Employee Self Service Travel and Medical Reimbursement Vendor Payments Income Tax Automation Final GIS payments Punishment and Financial Recoveries by other Government Institutions

Challenges o Roll out across the whole state.

o Bringing over 30 departments onto a single platform. o Data migration from the legacy system of Govt. to IFMS.

Pension
Central Server, web based pension generation module for all Government of Maharashtra Pensioners The application has an extensive workflow replicating the treasury processes in the pension section The application is used across 35 Treasuries in the State Almost 600 users generate the pension of close to 6 lakh Pensioners Standardized bill formats Pensioner Corner Access for Pensioners Various interfaces with external systems

Pension
Major Modules Under Pension
o Online receipt of pension case from AG o Identification of pensioner at treasury and first pension payment process (including Commuted Value of Pension and Death Cum Retirement Gratuity) o Change statement generation and monthly pension bill generation o Annual Life Certificate Collection and updation process o Transfer of Pension Payment Orders online inter treasury/inter AG

Pension
Achievements/Reforms/Business Processes Reengineered
o Elimination of watch registers at treasuries by automating processes o Scheme wise consolidation of bills resulting in proper accounting o Monthly pension payment and first payment data available to AG online which would result in saving a huge amount of paper o Pensioner Corner has enabled pensioners to view their pension break up

Pension
Future Reforms and Enhancements possible
o Pensioner Corner o Linking with Pensioner UID for purpose of identification o Income Tax Automation

Challenges
o Data migration from the decentralized server based legacy system to centralized server based IFMS o Integration with the AG system because of the difference in the masters.

Defined Contribution Pension Scheme (DCPS)

The DCPS system is completely integrated with Sevaarth DCPS deductions are automatically calculated and deducted from employees salary The contributions are then accounted for in treasuries Employers contribution and interest calculation are done centrally under the office of the State Recording Keeping Agency Standardized bill formats Employee wise statements available online

GPF for Class IV

This module is currently under user acceptance testing The module is aimed at digitizing the physical records of all the Class IV employees of Maharashtra Government The module also aims to also automate the manual process of application and sanction of GPF advance The module is workflow based and will be completely integrated with Sevaarth

GPF for Class IV

Challenges envisaged
o Availability of physical records of accounts of GPF Class IV subscribers o Data entry of physically maintained records o Training of users to maintain GPF Class IV records digitally

Loans and Advances

This module is rolled out in treasuries as pilot offices The module automates the complete Loan application process of Motor Car Advance, Computer Advance and House Building Advance for all state government employees and is integrated with Sevaarths Loan Recovery functionality The module aims to eliminate any possibility of unreported advances which tend to remain unrecovered

Loans and Advances

Challenges envisaged
o Training users of all Government Offices o Differing approval authorities of various advances from department to department o Online and Offline system being available at the same time may create conflict

IFMS Features
Currently IFMS is implemented on Java J2EE at the front end on a LINUX OS and DB2 at the back end, however the application is database independent and can be easily replicated on any standard operating system All modules are built on a single application framework using a common database Integrated web based Workflow System The system has user logins based on Employee Ids with the flexibility to assign various responsibilities and views based on the roles with in built Access Control, Logging, Security and AJAX support Unicode Standard based dual language interface Optimal response time

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