Permit to Work LEAN Initiatives

September 2010 Lee Boon Sin Cham Chi Shyung Lim Ee Hock Chua Eu Chieh

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SRCPD

September 2010

Permit to Work flow Overview

Hot work Fire permit

Application

Authorizatio n

Permit Issuance

Job Execution

Closur e

Cold Work

Low hazardous job Clearance only

Area of focus for this time

3 areas for Proposed Improvement

1.

Authorization stage - to improve the process of work permits

application
2.

Operation Preparation - to optimize resource and working time by expediting equipment handover

3.

Permit Issuance stage and job execution - to increase productive

time

These areas for improvement are applicable for planned

jobs in normal circumstances. In the case of Emergency, stakeholders are to use their best
SRCPD

judgement

September 2010

1. Permits Authorization

Applicants will submit all planned work permits at least one week

ahead (D-7 days). To place them in dedicated slots from Monday to

Friday, depending on which day they intend to start work.
Applicants

will level-out- the work load of long-lead time jobs (ie.

Job to be executed longer than d + 7 days) E&SB work permits take priority with dedicated slot. No other changes to process; ie. AGSI to sign off work permits daily and ensure JHA is also sign/check by Operation

After proper Authorization is completed, ASC to put the permits in the

relevant slots
Approved Rejected
SRCPD

Permits

permits
September 2010 4

Permits Authorization

Issue of Acting positions

Acting SC to cross sign on the other complexes

Permit applicants to discuss work scope with Plant Managers (FHI authorization if require)

SRCPD

September 2010

2. Operation Preparation (D 1)
Applicant to submit permits for next days job to Plant Managers before 1600hrs daily. No change to process: Plant Managers will continue providing Shift Instructions to shift team to prepare for next day work execution (e.g. switching pumps & isolation) After approval by Plant Manager, permit will be put in Next days permit slot for night shift team to prepare. Night Shift ASCs to pick up permits in next day permit slot and prepare accordingly

SRCPD

September 2010

Operation Preparation (D 1)

If unable to prepare equipment for various reasons ((e.g. passing

valves, single pump), ASC to capture reason in ASC log and place
red sticker on permits, and put it back in Next Day Permit slot for Applicant to collect. Applicant will return the next morning to pick up his issued/rejected permit

SRCPD

September 2010

3. Permit Issuance stage and job execution

Permits issuance to start work: begin at 0830 hrs

(after operation SH, SoSO and STM)

Possibility of limiting issuance time from 0830 0900hrs, to enable gas testing to proceed without interruptions

Possibility of not issuing jobs that was meant to start in the

afternoon

In house contractor normal working hours shifted to 0830hrs

1730hrs
For LOTO isolation, PTW issuer to radio electrical person (Channel 8)
Electrical
SRCPD

will stand-by from 0830hrs onwards at BRM

September 2010 10

Permit Issuance stage and job execution

In the event that work cannot be carried out, filler job (clearance

permit) to be applied.
Shift Team Meeting for afternoon to start at 1600 hrs instead of 1630hrs

Permits sign off around 1630 hrs onwards

Question from the floor:

How can ASC effectively conduct a Shift Team Meeting without first issuing permits
to Applicants?

SRCPD

September 2010

11

Current Practice
TIME M&CC Shift Handover PTW

0730 hrs

0745 hrs

Start of Shift Orientation

ASC issue work permits

0830 hrs

Shift Team Meeting

ASC

0845 hrs
SRCPD

ASC continue to issue work permits & gas test

September 2010 12

Proposed Timing 1 October onwards

TIME M&CC PTW

0730 hrs

Shift Handover

0745 hrs

Start of Shift Orientation

0800 hrs

Shift Team Meeting

0830 hrs

ASC issue work permits & gas test

September 2010 13

SRCPD