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Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 MOR Process SAP BW Architecture: Overview SAP BW Terminology Executing Pre-MOR Report Using Extractor Checker BEx Analyzer: Overview
Section 7
Objectives
At the Completion of the Course, you will:
Understand the MOR generation process in Concord
SD/MM/COPC -> COPA is a real time system interface (except SIS sales forecast data) COPA to BW is a customized interface
COPA
BW
MM
BW Interface
COPA Interface
Store Master Data & Transaction Data Staging Area (For data cleansing)
Users Workstation
BW Load data into a data model, called (eg:ODS,InfoCube) User runs BW query to perform data analysis and ad hoc reporting
Flat File (Converted MOR/ Budget e.g. WWMOR FY2004, WWMOR Budget 2005)
One Time/Regular Data Upload
SAP BW Server
BEx Analyzer
User run BW queries to perform data analysis and ad hoc reporting. User may develop same set of BW queries from both BW objects and embedded them in the same workbook.
What is an InfoCube ?
InfoCube is a set of table linked together to store the consolidated / analytical information Enable user to perform multi dimensional analysis
Q1 56 34 28
13
56 Reg 1
8
6
98
53
Reg 2 Reg 3
Loading Date Record No Year Date 2004.02.10 1 2004 2004.02.10 2 2004 2004.02.10 3 2004 2004.02.10 4 2004
Unique Key to Differentiate each Data records
Customer No. CU001 CU002 CU003
Silk Screen Code Sales Quantity Sales Amt ttt 10 400 fff 3 450 ttt 4 500 rrr 1 700
Key Figures Captured from COPA interface
What is an InfoObject ?
InfoObjects are the smallest available information modules (= fields) in SAP BW. They are business evaluation objects such as customers or sales revenue. InfoObject can be uniquely identified with their technical name. An InfoObject is divided into characteristics, key figures, units and time characteristics. InfoObjects are used in InfoCubes & ODS objects.
What is Characteristic ?
An evaluation group such as company code, product, customer type, fiscal year, period or region. Characteristics are dimensions to describe the key figures. In Concords MOR ODS, the characteristics are mainly the non-quantitative data fields in our MOR report. (E.g. region, sales office, marketing model code, model type, material etc.)
What is a Query ?
A query is a data evaluation based on the selection of characteristics and key figures. This combination of characteristic selection and key figures is used to analyze InfoCube/ODS data for SAP BW.
Queries can be configured according to the way user wants to view and navigate through data.
Queries are defined in the BEx Analyzer and stored in the SAP BW server. In Concord, we have created 8 WWMOR queries based on the format of the existing WWMOR reports.
What is a Workbook ?
In BEx Analyzer, user can insert one or more SAP BW queries into a workbook. A query can be inserted more than once into a workbook to display different views of the of data. To facilitate the WWMOR generation, we could combine the 8 WWMOR queries into 1 workbook to avoid executing the 8 queries separately. All the data in the workbook will be refreshed automatically.
to
Definition
Currency to be displayed on the report Note: Sale forecast data from SIS could only be displayed in B0 because it is the only currency type that the data is captured in COPA Responsible branch in Concord
Sales Office (Mandatory Field) Fiscal Year (Mandatory Field) Quarter (Optional Field) Period (Optional Field) Sales Order Type (Mandatory Field) Display Sales Order Number (Optional Field)
3100, 3300, 3400, 4100, 4200, 4300, 5100, 5300 2004, 2005 etc.
Fiscal year
Quarter, user may choose to enter this field instead of Period Fiscal Period, user may choose to enter this field instead of Quarter Sales Document Types that support the predefined concord scenarios
1, 2, 3, 4
1, 2, 312
Check this box if user want to display the SO# in the report Note: Choosing this option would cause segregation of transactions sharing same price, customer, product & period. It is recommended to click this box when reviewing Business Information data for a particular order only
Warehouse
15
This step will be performed by US Finance as one of the main data quality assurance procedure for the WWMOR!!
After Extraction is completed, a dialogue box will pop up showing the number of data records that matches with your data selection criteria:
The next screen will list the record that were extracted :
STEP 6: Double click each Records for each DataPacket to view the detail of record to be replicated to BW
The next screen will list the detail characteristic & key figures to be replicated to BW from the specified DataSource:
STEP 7 (Optional): User may select Set Filter or Current to reformat the report to facilitate the data checking process
IMPORTANT !!!
The Extractor Checker transaction consumes a vast amount of system resources, only use that when necessary (only for checking BW extraction data). To facilitate the data checking process and minimize the system resource consumption, it is very important to enter relevant data selection parameter in STEP 2: Enter Data Selection Criteria. Refer to the table below for the definition of each field.
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The top layer in the SAP BW architecture.
Serves as the reporting environment for end users. BEx Analyzer is a Microsoft Excel-based interactive environment where analyses and queries are defined by selected characteristics and key figures. The selected data can be analyzed by navigating through multi-dimensional data. Presentation in Microsoft Excel allows users to take a report view and manipulate it as a document. We can perform further calculations, add charts or graphics using the Excel functionality.
BEx Analyzer starts and displays Microsoft Excel with the SAP Business Explorer toolbar. BEx functionality is now active in Microsoft Excel.
Fill in the client number, user name and password, then press [OK]. Press System to choose the desired system environment. E.g. QAS, PRD, DEV
You are now connected to the BW system and ready to execute any query. Click on the InfoAreas icon, and breakdown the MOR BW Production node till the bottom level. All available queries will be displayed.
Highlight the desired query and click OK. System will then execute the query.
Step 3: To define the rows, drag and drop the desired characteristics into the Rows frame.
Step 4: To define the columns, drag and drop the desired key figure into the Columns frame.
Calculate Key Figure are formulas that consist of basic key figure for the InfoCube/ODS
Restricted Key Figures are basic key figures for the InfoCube that are restricted or filtered by one or more characteristic selections
User may also choose Calculated Key Figure or Restricted Key Figures
Step 5: To define the free characteristics, drag and drop the desired characteristics to the Free characteristics frame.
These 6 Data Fields must be exist in each query in order to obtained a correct WWMOR data
Select the characteristics into the Free Characteristics frame so that you can add them to the drilldown when you navigate in the query
If the query definition is correct, a message with Query is Correct will be displayed here.
Step 7: Save the new query On Query Designer, choose Save Query.
Change Query
Step 1: Choose Open > Queries, highlight the query to be modified, press Change
Step 2: Choose the modification as needed Step 3: After changes completed, choose Quit and Use Query
You can drag & drop the desired characteristics & key figure and see the changes in preview area
Copy Query
You may save (copy) queries under a different name by using Save query as function available on the query definition toolbar. Step 1: Choose Open > Queries, highlight the source query, press Change
Step 2: Press Save query as to copy the existing query to a new query
Step 3: On Save query as dialog box, enter Descriptionand a Technical Name begins with the naming convention ZUSR_XXX. E.g. ZUSR_SALES. Press Save and modify the new query as needed.
The MOR Production ODS data will be replicated weekly on every Sunday 9am HKT.
After each replication, a new MOR Version will be created to capture that particular picture of MOR data. E.g. 20040628, 20040705 (this is equivalent to our As Is MOR Report Run field) User may compare data across different MOR Version using the predefined WWMOR queries or create their own queries for analysis. There are some data fields that MUST be exist in each query in order to obtained a correct MOR data due to the way that COPA and BW records data.
Following are the list of Data Fields that must be entered or filtered in each query in order to obtained correct WWMOR data: Consequence if not filtered or entered Field Name Possible Values
Currency Type MOR Version MOR Record Status Fiscal Year Quarter
B0 (Group Currency USD) or 10 (Company Code Currency MOR report run date e.g. 20040628, 20040705 Order, Invoice, Projection, SD Adjustment, FI Adjustment Z1/2004 or Z1/2005 COPA record each transaction in 2 different currencies, we need to choose only 1 currency type to avoid data duplication Data will be lumped together across different MOR version If we did not filter Order and Invoice status transaction, data will be duplicated Data will be lumped together across different year Data will be lumped together across different quarter
1, 2, 3 or 4
How to execute WWMOR #1 Net Sales Variance Summary by Region & Branch?
Step 1: Highlight the desired query and Press OK
Since WWMOR is reported in Group Currency USD, B0 (Operating concern currency) is set as a default entry.
Press this button to view the available values of the MOR Version
Select 2 versions for comparison Press this button after replication to display the new MOR version values
Press this button to view the available values of the Quarter or the Multiple Selection button on the right
Filter cells
Result area
Business Information Warehouse
47
This is a mandatory step to restrict the data to be shown in the query belongs to the fiscal year that you are analyzing. Business Information Warehouse
48
Summary
You are now able to:
Describe the architecture of SAP BW Understand relevant concepts of SAP BW Use the Extractor Checker to review data to be replicated to BW from R/3 Execute the Pre MOR report Execute the WWMOR queries