Beruflich Dokumente
Kultur Dokumente
NiiDs experience
25 years in document management systems Over 30 million documents processed Projects with giants like TATA Motors and the Virginia Department of Transportation Worked with the most delicate documents as well as the most confidential documents Assurance of 99.995% accuracy ISO 9001:2000 certified
Why DMS?
In absence of document management system-
- Inefficient working (Nearly 10% of a worker's day is spent trying to locate documents) - Normally, fear of losing important documents - Disaster recovery not possible - Security issues - Repetition and redundancy - Wastage of time and money
Document management system helps you get more structured, efficient and quick. It gives a competitive edge by reduced lead time It helps you take an environment friendly approach (documents to be sent across to people can be electronic now!)
Our offerings
Our Offerings
Document Scanning Digitization Indexing, Metatagging OCR & Forms Processing Retrieval Tools Security & User Access Management Work flow Management
High volume document scanning provided on site (if required) We can Scan up to 20,000 pages per day with multiple scanners Sizes varying from A4 to A0
Our Offerings
Document Scanning Digitization Indexing, Metatagging OCR & Forms Processing Retrieval Tools Security & User Access Management Work flow Management
Conversion of old scanned documents to Digital, editable word or PDF files Advantages of Digitizing Searchable Editable Taggable We have 150 people working in 3 shifts to ensure that your digitization gets delivered as quick as you would like to put it to use
Our Offerings
Document Scanning Digitization Indexing, Metatagging OCR & Forms Processing Retrieval Tools Security & User Access Management Work flow Management
Scanned documents are indexed so they can be grouped and searched. Ex : An Insurance policy may be indexed by Policy Number, Expiry Date and so on Apart from being helpful in retrieval, Indexing also helps in various reports & Analysis Ex: How many Policies are expiring before June ?
Our Offerings
Document Scanning Digitization Indexing, Metatagging OCR & Forms Processing Retrieval Tools Security & User Access Management Work flow Management
Optical Character Recognition software recognizes the text in the scanned images and makes it searchable and easily storable. Ex: The text in handwritten application forms is recognized and saved in computer.
Example of OMR
Our Offerings
Document Scanning Digitization Indexing, Metatagging OCR & Forms Processing Retrieval Tools Security & User Access Management Work flow Management
Find the exact policy form(s) or claim form(s) you are searching for by entering the policyholders name or policy number or agent code.
Our Offerings
Document Scanning Digitization Indexing, Metatagging OCR & Forms Processing Retrieval Tools Security & User Access Management Work flow Management
You can decide on who can open up and use these documents.
Confidential documents can be accessed only by the right people when they enter the correct security parameters like username and password. We provide other security measures also to protect the information from hacking.
Our Offerings
Document Scanning Digitization Indexing, Metatagging OCR & Forms Processing Retrieval Tools Security & User Access Management Work flow Management
Each work document can be passed on as per the workflow. Determine the progress of your employees work and answer your customers better with the expected time of completion. Ex: Easily find the status of a claim in process of a customer and also expedite the process if needed.
Pre-Processing
A team of 150 people sent on site Removal of Pins/Tags/Staples Arranging the documents in required sequence Inserting Patches (if needed) Batch creation
Scanning
Scanning of Documents Cleaning of documents - done chemically or manually based on the type and quality of paper and text. Removal of debris Rotation of the Docs Saving images under proper batches in database
Tagging/Indexing
Extract images from database Manual Indexing Integrity check Re-indexing if required
Quality Check
Images are retrieved using indexing criteria. They are then
Integrity checked Quality of image
Speed of retrieval
Security and access check Random retrieval to check efficacy
Case Studies
Feedman: Amended Rules & Regulations of Various US states Converted to Coded Markup
The project involved processing multiple rules and regulations documents of various US states like Alabama, Arkansas, Colorado, District of
Total Volume Processed: Approx. 3,500,000 pages; done for over 6 years
Thank You