Special Features

SHARP Asia Certificate Program

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Module Content
Fax Routing Document Administration

USB Scanning & Printing

Document Filling Account Control - MX
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Fax Routing

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Inbound Routing
What is Inbounds Routing
Is a feature offered on SHARP MX-series Allow incoming fax be forwarded to designed destination Forwarding Faxes from particular fax number to certain email address ( recipient)

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Inbound Routing
Advantages of Inbound Routing
The ability to forward faxes to numerous destinations The ability to forward a received fax document to destination and also produce a hard copy of the received fax The ability to forward faxes from a sender or specific sender( fax number, not caller ID) to numerous destination

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Inbound Routing
Utilize Document Administration Function Feature Increase the level of security by sending the send/receive log of Image send.
<Send data>
E-Mail
Desktop SMB
A

FTP

I-Fax

Fax

<Receive data>
A

Fax

Administrator
A

I-Fax

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Document Administration

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Document Administration
What is Document Administration
- Document Administration is a function
- which is available on MX-series to monitor all incoming and outgoing documents sent via the Image Send function. - This includes scanning to email, scanning to network folder and send/receive faxes (excluding USB memory scan and PC scan) - The purpose of this feature is for the Administrator to maintain high security with the use of the MFP in the workplace environment by receiving a copy of all data sent/received (all data is in TIFF-F format).

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Document Administration
Advantages of Document Administration:
Incoming and Outgoing documents can be monitored in a workplace environment.
A copy of both Incoming and Outgoing documents can be sent to an Email address, network folder, ftp or desktop destination. Incoming or Outgoing documents can be selected to be monitored, if both are required.

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Document Administration
Increase the level of security by sending the send/receive log of Image send as CC or BCC. (BCC only for e-Mail)
<Send data>
E-Mail
Desktop SMB
A

FTP

I-Fax

Fax

<Receive data>.
A

Fax
A

Administrator
A

I-Fax

Data output

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USB Scanning & Printing

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COPY

USB Direct Print

In addition to FTP, SMB, email and Desktop, scan to USB memory is enabled.
Current model FTP E-mail

Insert USB memory to I/F of the machine and print data directly from the operation panel.

Desktop

SMB

USB Memory Device

Optional AR-PKX1 PS3 Expansion Kit required for PDF Oceania Asia Support Center

NEW

USB Scanning
Scan to USB Thumb Drive
Send scan documents directly to a USB thumb drive.
Network Scanner Kits Option is required. Supported file formats; TIFF, PDF, Encrypted PDF and JPEG

Ready to send
Mode Switch Job Detail Settings Send Settings

Scan I-Fax USB-Mem PC-Scan

Fax

Address Book Address Entry Special Mode

Note: MX Color Series Only

File
Quick File

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Document Filling

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Document Filing
Document filing is a function that enables users to share and reuse data stored in the engines HDD by digitalizing various information sent/scanned from printer, fax, PC or MFP that are connected by network.
G3 Fax
Copy Scan Print Print data FAX Send Send E-mail

Internet-Fax PC

Screen Shot
<Document Filing initial screen>

PC

HDD

i-FAX

Send E-mail

G3 Fax

Drago n
PC Fax PC i-Fax Fax data i-Fax data

Internet Fax

Screen Shot
<List of data stored in Main folder>

Telephone line Network/LAN

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File Management
Quick Filing with temporary storage
Up to 10,000 pages or 1000 files that have been copied, printed, scanned or faxed can be stored on the hard disk for future use without having to reload or rescan the original. Up to 20,000 pages that have been copied, printed, scanned faxed can be stored on the hard disk in up to 3000 Folders with customized names and locations.
Copy data Print data Scan data Other data

Advanced Filing Function

Quick filing

Main Folder

Copy data Print data Scan data Other data

with PIN

Note: Number of pages are measured based on A4 with 6% coverage

Custom Folder

Private 1 Private 2 Private 3

Copy data Print data Scan data Other data

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3 Types of File Attributes

Sharing Protect Files can be deleted Prevent files from deletion

Confidential
Function Quick File Files Main / Custom Folder Files

Files can be Password Protected

Attribute Share OR Protect Share OR Protect OR Confidential Password Limitation 1000 Files but only 500 Files can be protected
General Rule: Enable Password on Folder level [500 folders] Or Enable Password on File level if shared by other users.

Copy Print Scan Fax [iFax and PC-Fax] Copy Print Scan Fax [iFax and PC-Fax]

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Document Filing

Storing and Reusing Data

FILE
Used to control (review/send/print etc.) stored data

Input
Copy data Print data PC-Fax send data Scan to Sharpdesk data Scan to E-mail data I-Fax send/receive data Scan to HDD

Main Folder
Used to store job data with file name and user name Both confidential data with password and sharing data without password can be stored

Copy data
Print data Other data

User can set password for the data (file)

Output/ Reuse
Reprint
(Web/Operation panel)

Resend
User can set password for the folder (Web/Operation panel)

HDD

User-set folder 1 User-set folder 2 User-set folder 3

Delete
(Web/Operation panel)

Custom Folder
Used to store job data with file name and user name into folders set by users Both confidential data and sharing data can be stored
ONLY-ONE

Copy data Print data Other data

Move
(Web/Operation panel)

Search
(Operation panel)

When Quick file is set as default via Key operator programs, data can be automatically stored without any key operation.

QUICK FILE

Used to reprint already processed job data

Quick File Folder

Used to temporarily store job data Only sharing data can be stored Copy data Up to 1000 files Print data Other data can be stored

Reprint

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DSK coexisting with Document Filing

Document Filing/Quick File Original data Print data HDD memory Install Fax data [iFax/PC-Fax] Store Raw/compressed data

DSK

Document Filing/Quick File Original data Print data HDD memory Fax data Encrypt before storing iFax/PC-Fax Encrypted data PIN printing Password input

Recall (Job settings)

PIN printing Password input

Recall (Job settings)

Security is assured by encrypting the data to be stored!

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Easy to Control
Easy access
Stored data on HDD can be listed and browsed from not only front panel but also Web page. Machine Web Page Machine Panel

or

Reuse the stored data

Stored data can be reuse easily. Re-print, re-send and re-locate can be done without original document data and files.

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Document Filing - COPY

Document filing
- Any document data can be stored on the machine after copying - Custom folder can be created from front panel - Stored data can be protected with PIN code

Quick file

- Proof copying can be possible to utilize quick file function - Additional multiple copy can be provided without original document - Anyhow storing in HDD, after re-locate to specific folder. Copy_DDMMYYYY_HHMMSS

Default Format:

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Document Filing - PRINT

Document filing
- Any document data can be stored on the machine as ripped data - Custom folder can be created from printer driver - Stored data can be protected with PIN code

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Document Filing SCAN and FAX

Document filing
- Any document data can be stored on the machine after send / Fax - Custom folder can be created from front panel - Stored data can be protected with PIN code

Quick file

- It is possible to utilize quick file function for temporary back-up - Additional sending can be provided without original document - Anyhow storing in HDD, after re-locate to specific folder E-Mail_FTP_DDMMYYYY_HHMMSS [Scan to Desktop/Email]

Default Format:

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Document Filing SCAN to HDD

Document Filing Mode

File Folder
Scan to HDD Quick File Folder

Default Format: HDD_DDMMYYYY_HHMMSS

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Files saved on HDD can be viewed in 2 ways

Files saved on Machine HDD can be viewed and accessed by using DETAIL function or can be save to PC (with Limitation).

1. Save to PC feature:
Function With DSK Quick Folder Main/Custom Folder Without DSK Quick Folder Main/Custom Folder

Copy / Print Scan / Scan to HDD

Invalid File Format Cannot be access after save to PC

Can be access but grayed-out due to DSK

Can be access and viewed including Print

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Can we view the files saved on HDD?

Files saved on Machine HDD can be viewed and accessed using DETAIL function or can be save to PC but with Limitation.

2. Detail File Images can be access using this button. You have option to save it as .BMP file format.

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Account Control

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Log in Method (MX Color)

New!

Login Name and Password

New!

Login Name, Password and E-mail Address

User Number Only

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The most simplest method to log in

a.) Log in by using PIN number. b.) PIN number required 5 8 digit

If only control certain group to use color we suggest

a.) Log in by using PIN number. b.) Only create 2 user account. Color Account & Non-color user account

If customer want to trace users usage, we suggest

a.) create individual account for each user. Note: Refer Document Account control to know the configuration setting
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Thank you for your attention.

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