Integrated Management Framework

Introduction
What is PAS 99
Examples of Integrated Management Systems
Auditing IMS
Benefits & Barriers
What the Certification Bodies don’t mention
What is PAS 99
Specification issued by BSI
‘Recognised’ by Certification Bodies
Framework by which you can manage all
elements of your business
ISO 9001
ISO 14001
OHSAS 18001
Sector Standards: ISO/TS 16949, ISO 13485 etc
Specialist Standards: Organic Food, Fair Trade,
Lexel, Sarbanes Oxley
Principles of PAS 99
Based on ISO 14001 structure
PDCA Cycle to support systematic
management
Risk Based Standard
Helps is you really know your processes!
Process identification with inputs & outputs are
essential
Structure of PAS 99
6 common requirements:

Policy
Planning
Implementation & Operation
Performance Assessment
Improvement
Management Review
The Specification
Practical Examples of Key Areas
Risk Based Approach
4.3.1 Evaluation of Aspects & Impacts : evaluate the
significant business issues & the associated risk

 Quality: Preventive Action?

 Automotive: FMEA
 Food: HACCP
 Medical Devices: Product Risk Assessment
 Environmental: Aspects & Impacts
 OH&S: Risk Assessment, HAZOP
 Corporate Governance: Corporate Risk

Goal: Establish a common frame work to identify,

evaluate
and control business risks of any type.
Legal & Other
Requirements
4.3.2 Identification of legal & other requirements

 Environmental: licences, waste, water, WEE etc

 OH&S: HASAW, Manual Handling, PUWER, Consultation
 Human Resource: Working time directive, equality,
disability etc
 Data Protection: Do you hold customer information?
 Products: CE Marking, design requirements
 Import/Export: Legal requirements, product specifics
 Software: Are you licensed correctly?
 Corporate Governance: New companies act & director
liability

Goal: Legal compliance (and keep the Managing

Director out
of court).
Achieving Compliance

Plan: Do:
•Identify requirements •Implement & communicate
•Review arrangements •Set responsibilities
•Identify gaps •Write procedures
•Set objectives •Establish controls
•Training

Act: Check:
•Corrective action •Monitor compliance
•Preventive action •Audit & Inspection
•Management Review •Sample & measure
•Report non conformities
System Linkages
Documenting Working
Procedures
4.4.1 Operational Control - for example machine
maintenance:

 OH&S: Wear your PPE, Use the permit to work,

isolate the machine
 Product: Ensure machine is cleaned, set up for
quality critical to quality parameters
 Environmental: Don’t throw the oil down the drain
etc.

Goal: One stop shop document for each process

and task.
Core Systems
4.4.3: Documentation requirements, 4.5.4:
Handling non conformities, 4.6.2: Corrective &
preventive action

 Control of documents & data

 Control of records

 Control of non conformities

 CAPA

Goal: Common procedures for these systems

and clear priority on CAPA for the business as
a whole
Management
Responsibilities
4.2: Policy, 4.3.4: Objectives, 4.7 Management
Review

 One policy
 Common (non conflicting) objectives

 One Management Review of the business

Goal: Common vision, goals and priorities for

the business as a whole
IMS Audit
4.5.2: Internal Audit

 Saves time
 Must focus on processes (not system elements)

 Use auditors & specialists to achieve competency

 Carefully define the scope of the audit & criteria

Goal: Common vision, goals and priorities for

the business as a whole
A Turtle Process Map
With What? With Whom?
Training
Equipment Knowledge
Infrastructure Skill

Inputs Outputs
What should Process What should
we receive? we deliver?

How Many? How?

Instructions
Performance Procedures
Indicators Methods
Some Barriers to
Integration
Perception:
 Can a good Environmental/Quality/H&S Manager cut
it running an IMS?
Fear:
 Is this a cleaver way to ‘right size’ the organisation?
Too Hard:
 Sound fantastic Mike but…

Lack of Control:
 Nice try Mike but I’ve just spent the last 5 years
trying to get everyone to follow the Q/E/H&S
procedures – we need to maintain the focus not
dilute it!
Implementing an IMS
Write a policy for the IMS
Define the system – write a well structured
manual to act as your ‘instruction book’
Make sure you have well developed process
understanding
Install common system elements
Benefits of an IMS
Encourages risk management across the
business
Gives a competitive edge – more holistic
approach to business management
Stakeholder satisfaction – systemic approach
to risk, governance across the business
Common goals across the business

You should not integrate to save a few £££ on

Certifications costs!
What the Certification
Bodies didn’t tell you!
Still need to be certified 3 times
(i.e. ISO 9001, ISO 14001 & OHSAS 18001)

Probably will not make any kind of cost saving

Not all auditors are multi skilled (you may get

2-3 auditors) – Are all auditors competent to
audit your business?
So in conclusion
PAS 99 – Simple framework to use
Genuinely drives a risk based approach to
management
Simplifies systems
Can lead to internal savings

But…

Translate your system

Ensure common processes
Ensure correct competencies are sustained