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BRIEFING on e-TESDA UTPRAS for TVET PROVIDERS

CONTENTS
Requirements for program registration under UTPRAS

Rationale and objectives of eregistration

Steps in registering program(s) online Forms and documentary requirements needed in registering programs on-line

What is UTPRAS?

The Unified TVET Program Registration and Accreditation System is the quality assurance mechanism for the mandatory registration of technicalvocational programs with TESDA Registration signifies compliance of the TVET program with the minimum requirements set by TESDA

What programs are covered under UTPRAS?

All technical-vocational education programs need to be registered as provided under Section 8 of the TESDA Law and TESDA Board Resolution 98-03. Registration covers programs in industrial trades, agriculture, fisheries, home industries, health, and information technology, among others.

What are the requirements for registration?

1.

Corporate and Administrative Documents Organic Law of institution Republic Act, LGU Resolution (for Government Institutions) Certified Board Resolution to offer the program (signed by the Board Secretary and attested by the Chairperson) (for private institutions) SEC Registration which must specifically cover the training delivery site (private institutions only).

What are the requirements for registration?

Articles of Incorporation primary purpose of institution must mention TVET (private institutions only) Fire Safety Certificate (valid) Certificate of Ownership/Contract of Lease of Building (covering at least five years)

What are the requirements for registration?

2. Curriculum and Program Delivery
- Curriculum document complies with the Competency Standards where they exist (e.g. in the Training Regulations).
The different Training Regulations promulgated by TESDA can be viewed by clicking on this link.

- Curriculum document follows the prescribed CBC format, Course Design & Modules of Training (See samples of CBC by Clicking the above link. You can also adopt the CBC that suits your program application)

What are the requirements for registration?

1.

Curriculum and Program Delivery

- Curriculum document specifies the equipment, tools & consumables necessary to deliver the program. - Curriculum document specifies the instructional materials (such as reference materials, slides, videotapes, internet access and library resources) necessary to deliver the program.

What are the requirements for registration?

3. Faculty and Personnel
-List of officials with their qualifications (supporting evidences available such as copies of certificates) - List of faculty teaching in the program, with their qualifications, areas of expertise, and courses/seminars attended (supporting evidences available). - List of non-teaching staff with their qualifications (supporting evidences available such as copies of certificates and contracts of employment).

What are the requirements for registration?

4. Academic Rules
-Schedule and breakdown of tuition fees and other program cost -Documented grading system, details of which are provided to students/trainees at the start of their program -Entry requirements of program comply with relevant Training Regulations, if any

-Rules on attendance

What are the requirements for registration?

5. Support Services
Heath services are available to the students/trainees.
Career guidance placement services are available to students/trainees. Community outreach program (optional) Research that supports school operations (optional)

Why e-TESDA UTPRAS?

RA 8792 or Electronic Commerce Act of 2000 aims to promote the universal use of electronic transaction in the government and the general public. 2. Part IV of the Electronic Commerce Law under Section 27 describes government use of electronic data message, electronic documents and electronic signatures.
1.

Required Uses of Electronic Transactions

Requiring and/or accepting payments, issuing receipts, acknowledging payments Transacting government business, performing government functions Accepting the creation, filing or retention of documents Issuing permits, licenses, or approval thereof

What are the steps in registering a program on-line ?

Step 1
Sign-up in the TESDA e-services and create your own user ID and password.

Step 2
Download Letter of Application, required documents and forms from the Download Links.

Step 3
Accomplish Letter of Application, required documents and forms and submit to the TESDA Provincial/District Office that has jurisdiction over your application.

Required Documents and Forms

Letter of Application (Scanned file) Corporate and Administrative Documents Certified Board Resolution to offer the program (Scanned file) SEC Registration (scanned file) Articles of Incorporation (scanned file) Current Certificate of Ownership/Contract of Lease (scanned file) Fire Safety Certificate (scanned file)

Required Documents and Forms

Curriculum

and Program Delivery Documents Competency-Based Curriculum (CBC) using the forms on the right side

Need more information on CBC? Click on the Link

Forms ( to be filled up & submitted) CBC form 1 Modules of Training CBC form 2 Course Design Equipment Form U2A/0402 Tools Form U2B/0402 Consumables Form U2C/0402 Instructional Materials form U3/0302

Required Documents and Forms

Faculty and Personnel

Note: No need to submit supporting evidences, certificates and employment contracts. They will be checked during the ocular inspection.

Forms (to be filled up & submitted) Trainers/Teachers Form U4/0202 Non-Teaching Form U5/1100 (include officials and their qualifications)

Required Documents and Forms

Academic Rules Schedule and breakdown of tuition fees and other program costs (MS Word file will do) Documented grading system (MS Word file will do) Program entry requirements. To be indicated in the CBC Course Design (MS Word file will do) Rules on Attendance (MS Word file will do) Note: MS Word files with no electronic signatures will be accepted. All Academic Rules documents authenticity will be checked during the ocular inspection.

Required Documents and Forms

Support Services Description of health services Description of career guidance/placement services Description of outreach program (optional) Description of researches to be undertaken that support the operation of the TVET provider (Optional) Note: All evidences in the descriptions provided for support services will be checked during the ocular inspection.

What are the steps in registering a program on-line ?

Step 4
You will receive an Acknowledgement Letter within the next 48 hours from receipt of your documents.

Step 5
The TESDA Provincial/District Office will evaluate the submitted documents based on the Program Registration Requirements Checklist. You will receive an evaluation report and an Application Status Notification, 5 working days from receipt of the Acknowledgement Letter.

What are the steps in registering a program on-line ?

Step 6
Depending on the outcomes of the evaluation and if there are still deficiencies that need to be complied with, you will be informed by the TESDA Provincial/District Office through your account. On the other hand, if the documents and forms are all complete and in order, the TESDA Provincial/District Office will inform you of the ocular inspection schedule.

What are the steps in registering a program on-line ?

Step 7.
During the ocular inspection, please have all the following ready:

Php1,000 as payment for the Processing Fee. An Official Receipt will be issued to you. Authentic copies (hard copies) of the required documents and filled up forms with 3 duplicates each. The inspectorate will have to check them against your electronic submissions. Evidences that are required, e.g., Certificates and employment contracts of faculty and staff, etc which were not submitted electronically.

What are the steps in registering a program on-line ?

Step 8
The inspectorate will tell you what deficiencies you have to comply with, if any, in the exit conference of the inspection.

Step 9
You will be given 30 working days at most to comply with the deficiencies. Failure to comply will mean denial of your application without prejudice to re-filing. You will informed about this through your account in the e-services.

What are the steps in registering a program on-line ?

Step 10
If the deficiencies in the ocular inspection have been addressed, the TESDA Provincial/District Office will inform you when the Certificate of Program Registration is ready for pick up.

Step 11
You will pay PhP 1,000 as Registration Fee for which an Official Receipt will be issued to you upon release of the Certificate of Program Registration by the TESDA Provincial/District Office.

On Queries in your Application

Please feel free to e-mail the Provincial/District Office re the processing of your application any time.