An Introduction to Microsoft Office 2007

AMA Computer Learning Center

 A Package of software
Word Text Editor Excel Spreadsheet PowerPoint Presentation Outlook E-mail Access Database Publisher Brochures, Calendars +++

Microsoft Office 2007

This version was released on January 30, 2007

 Microsoft 2007

Microsoft 2007

Text process to creator documents Templates for different types of documents Web pages

Different Versions Of MS Word

MS Word 97 MS Word 2000 MS Word 2002(xp) MS Word 2003 MS Word 2007 MS Word 2010 MS Word 2013

PROGRAM

2003 Ext.

2007 Ext.

Interface is very different and takes a bit of getting use to.

Word
Excel

.doc
.xls

.docx
.xlsx .pptx

MS Word 2003 VS 2007

Files saved with the default setting in office 2007 cannot be opened by earlier versions To change go to tools, options, & save tab

Power Point .ppt

Access

.mdb

.accdb

MS Word 2003 VS 2007

MS Word 2003 VS 2007

 The menus and toolbars in some programs have been replaced with the ribbon, which is part of the Microsoft Office Fluent user interface.

Ribbon instead of toolbars and menus

The ribbon is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups, which are collected together under tabs.

To reduce clutter, some tabs are shown only when needed. For example, the Picture Tools tab is shown only when a picture is selected

 Most paper-based documents

When to use Word?

Letters Simple tables Simple brochures and publications

Email
Outlook usually uses Word as its editor

Electronic documents
Simple web pages

 Complex publications
Instead use Microsoft publisher, adobe pagemaker, or photoshop

When not to use Word?

Complex tables
Use Microsoft excel, or Microsoft access

Complex web pages

Use Microsoft Front page

Use the Keyboard

The ribbon designs come with new shortcuts.

There are ribbon shortcuts for every single button on the ribbon
Shortcuts often require fewer keys

 Home tab: Alt + H

Most useful keyboard shortcuts for Microsoft word

Insert tab: Alt + N Page Layout tab: Alt + P References tab: Alt + S Mailings tab: Alt + M Review tab: Alt + R View tab: Alt + W

 Common tasks:
CTRL+SHFT+SPACEBAR Create a nonbreaking space.

CTRL+B

Make letters bold.

CTRL+I
CTRL+U

Make letters italic.

Make letters underline. Decrease font size one value. Increase font size one value. Decrease font size 1 point. Increase font size 1 point. Remove paragraph or character formatting. Copy the selected text or object. Cut the selected text or object.

Most useful keyboard shortcuts for Microsoft word

CTRL+SHFT+< CTRL+SHFT+> CTRL+[ CTRL+] CTRL+SPACEBAR CTRL+C CTRL+X

CTRL+V
CTRL+ALT+V CTRL+SHFT+V CTRL+Z CTRL+Y CTRL+SHFT+G

Paste text or an object.

Paste special Paste formatting only Undo the last action. Redo the last action. Open the Word Count dialog box.

 Text: Font, size, color, bold/italic/underline

Simple Formatting

Layout: Bullets, numbering, alignment

Changing font

Welcome to this lecture

Bold / Italic / Underline

Changing text colorr

Alignment of the text

The first impression and view of a document is very important for the reader. The options listed underneath are the most important ones. These can make the document nice looking, but also very bad. A professional document should have a standard font (like Times New Roman or Arial), appropriate size (normal text size 12), and black color. The layout of the text should make the reader comfortable it should be easy to read. In thesis, or other large documents, the text is often aligned to both the left and right margins. This creates a clean look at both sides of the text. Additional extra space are put in between words as necessary.

Page setup / margins

Line Spacing

Word Count

Heading 1

Headings and table contents

Heading 3
Texttextexttexttexttexttextexttexttex texttextexttexttexttexttextexttexttex ttext

Page numbers

Picture and crop

Save Documents