PowerPoint Presentations

Text and Graphics Techniques Tips

What well look at.

> Uses for PowerPoint > Starting out
Blank or design

> Choosing slide layouts > Inserting & Formatting Text > Inserting Graphics > Viewing and arranging slides > Creating/Printing notes and handouts

PowerPoint Presentations
> Presentations at conferences or committees > Classroom modules

Presentations
> Text and illustrations
Pictures Graphs Cartoons for color and variety

> Presentation + space for notes = Ready-made handouts

Classroom modules
> Outline notes
Basis of your lecture segment

> Photos/Sounds/Videos/Diagrams/ Charts

Illustrate points Language learning Processes (Physics, Chemistry) Business trends, stats

Starting a new presentation

> Open PowerPoint > Start Button All Programs Microsoft PowerPoint > If a blank presentation doesnt appear
On the menu bar, click File New The New presentation pane appears at the right

Starting choices
> On the New Presentation pane choose:

Starting choices: Blank

> On the New Presentation pane choose
Blank presentation for a simple white or colored background (Add design later)

Starting choices: Design Template

> On the New Presentation pane choose
Blank presentation for a simple white or colored background (Add design later) From Design Template to choose from pre-designed graphic backgrounds

Starting choices: AutoContent

> On the New Presentation pane choose
Blank presentation for a simple white or colored background (Add design later) From Design Template to choose from pre-designed graphic backgrounds

From AutoContent Wizard to get help with content for standard business presentations

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Blank presentation screen

Slide Thumbnails: Click to move to slides

Task pane: Changes with your Insert menu choices

Blank presentation
> Add slide layout later Easy! > Format Slide Design

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Starting from Design template

> New From Design Template > Or: Format > Slide Design > Template pane opens to the right > Click a graphic scheme to choose a design for your presentation
Change Templates anytime Remove background pictures from individual slides

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Title Slide
> First slide = Title slide
Different format from remainder Enter title and subtitle text Subtitle can be:

Topic areas Short description Blank

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Adding more slides

> On the menu bar, click Insert New Slide > OR: Click the New Slide icon > Or: Press Control-M

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Choosing a slide layout

When you add a new slide: > Apply slide layout pane appears at right > Click to apply your choice
Text = Bullets Graphics: Easily add clip art or images saved on your computer Combinations: Text and Graphics frames

> Always add a title > Everything easily changed!

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Frames
> Selecting a layout inserts movable containers (frames) to hold text or graphics
Graphics dont have to be in a graphics box

> Frames are movable and resizable

Text and graphics layouts

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Text frames
> Text normally in levels of bullets (Heres level 1 in this Slide Design)
Level two

Level three

To get rid of a bullet, backspace at the beginning of a line > Bullet and text styles are set in the Slide Design
You can change the Master slide (View > Master > Slide Master)

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Adding Text
> Type text in a text frame > To go down to the next level of bullet:
Press Tab at the beginning of a line or Click the Increase Indent icon on Formatting toolbar

> To go back to a higher level bullet:

Press Shift-Tab at the beginning of a line or Click the Decrease Indent icon on Formatting toolbar

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Text: Other formatting

> Highlight text to format > Use toolbar button to format > Use sparingly!
Bold Italic Underline Shadow Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices

Align: Left Center Right

Make text Bigger/Smaller

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Techniques: Text
> Clear Titles > Nothing below 18/20 pt > Short bullets
Explicate as you present Not full text

> San Serif Fonts

Arial, Helvetica, Verdana, Tahoma

> Best Serif font: Georgia

This text: Verdana (Sans Serif top and brown) and Georgia (smaller black)

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Tips: Text and graphics

> Appropriate graphic style
Serious and subdued Playful and cartoony Illustrative photos

> Consistent style, colors

Drawings with similar look

> Not too busy

Not even 1 graphic per page unless illustrating a point

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Tips: Consistency
> Text as well as Graphics styles set in the Slide Design you choose > Styles include:
Type Face sizes and colors Bullet styles and colors Background graphics

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Ways to View your slides

> View menu: changes slide display > Normal:
Create/Edit

> Slide Sorter

Thumbnails to move around or delete

> Slide Show

Full-Screen presentation

> Notes Page

Type in notes for presenter or for handouts

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Slide Sorter View

> Open from
View menu View icons (lower left)

> Click slide to select

Drag to move Press Delete to remove

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Notes View
> Open from
View menu

> Bottom section for text

Notes to print for presenter or for distribution

Type your notes here

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Master slides
> Presentation designs set by Master slides > To view and change
View > Slide Master

> Changing an aspect of the master changes your whole presentation consistently

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Graphic frames

> Select a layout that includes a graphics frame > Click an icon to insert a graphic type Or insert graphics from the menu: Insert Picture
Pictures dont have to be in a graphics frame

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Pictures
> Before PowerPoint:
Assemble your pix from camera/scan/Web

> Web: Search with GoogleImage tab 1. Click thumbnail of picture 2. Then click See full-sized image 3. Right-click (Control-click on Mac) 4. Click Save Picture as: to download
Remember where you saved the picture!

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Choosing Pictures
> Choose Pictures like shoes 1. Are they the right fit?
Size: Dimensions and File Size Can resize (some) in PowerPoint

2. Do they go with your presentation?

Relevance

3. Do they go with each other?

Consistency, style

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Techniques: Inserting pictures

> Insert Picture > Clip art
for supplied art

> From File

for your pictures on disk

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Techniques: Tweaking pictures

> Use the Picture toolbar
View Toolbars, Picture Quickly add lines, change brightness, contrast, even color (sometimes)

> Size, position, tilt graphic

Dont make it (much) larger

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The picture toolbar

To show toolbar: Click a picture If the toolbar doesnt appear: Right-click picture and choose Show Picture toolbar
Change to shades of grey Change contrast Crop (get rid of part of picture) Add Re-color lines (sometimes)
Choose transparent color Reset to original Change brightness Flip Compress Open Format picture window

> Click to select picture before you choose an option

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Manipulating Pictures
> Dont make pictures larger
Bigger = Fuzzier
Drag to rotate

> Control in PowerPoint:

Placement Size Rotation
Drag corner bubble to resize

Click and drag to move

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Getting Fancy
> You can: > Add transitions between slides > Animate text > Make graphics appear and disappear > See the PowerPoint Animations presentation for more information.

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Getting Fancy
> You can: > Add transitions between slides > Animate text > Make graphics appear and disappear > See the PowerPoint Animations presentation for more information.

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Getting Fancy
> You can: > Add transitions between slides > Animate text > Make graphics appear and disappear > See the PowerPoint Animations presentation for more information.

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Printing

From Menu bar: File > Print

Click downarrow to see print choices

> Slides1 slide /page > Handoutsseveral slides/page

> Notes pageslike Notes view
Slide with your notes

In lower left, use the Print what pulldown to choose:

3 per page prints lines for notes to right

> Outline ViewText only

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Printing Handouts

Click down-arrow to set slides/page

> Choose 3 slides per page to get lines for notes > Check Frame slides for line around slide images

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Printing Headers/Footers

Click preview button to set print options

> On the menu bar, click File > Print, and then click Preview > OR: On the menu bar, click View > Header and Footer > Add Date, Name of presentation, etc.

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Summary
> Use PowerPoint for
Conferences Meetings Classroom modules

> Start from blank or design template

Add or change design template at will

> Add text

Bullet form primarily: Promote and demote bullets

> Insert pictures

Insert saved pictures or clip art

> Print Handouts, Notes pages or text outline