Enhanced Cash Flow Functionality in SAP Business One Available from SAP Business One 8.

8 PL17 onwards
Samuli Ajo Ecosystem & Channels Readiness, Roll Out March 2011

Agenda

1. Definition of Cash Flow

2. Cash Flow in SAP Business One Initial Settings in Master Data 3. Cash Flow Functionality - Usage 4. Cash Flow Functionality Reporting

5. System Demo

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Definition of Cash Flow Usage of Cash Flow in SAP Business One

Definition of Cash Flow

Cash flow report shows the increase/decrease of liquid assets within a given period. Cash flow is defined as outgoing and incoming payments within a specific time frame, usually a year or a quarter. Cash flow, unlike profit and loss, eliminates depreciations and accruals. Depreciations and accruals do not create any cash movements. Cash flow should be considered in conjunction with the P&L and balance sheet when valuing a company. Please note that the old Cash Flow functionality has been kept as it was. This is an addition to the existing functionality. The functionality in SAP Business One is built using the direct method cash flow.

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Cash Flow in SAP Business One Initial Settings in Master Data

Cash Flow in SAP Business One Settings 1

Path: Administration System Initialization General Settings Upgrade New tab called Cash Flow Possibility to set Assignment of Cash Flow Line Item as mandatory or as optional Set Default Primary Form Cash Flow Line Item payments for Invoices to and from business partners is set as default in new databases Assignment in Transaction with All Relevant Cash Flow

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Cash Flow in SAP Business One Settings 2

Path: Financials Chart of Accounts Assets Drawer
Mark

all the accounts that are cash flow relevant

Note that only GLaccounts in the Assets drawer can be defined as Cash Flow Relevent

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Cash Flow in SAP Business One Settings 3

Assign Authorisations for the user in Administration System Initialisation General Settings Cash Flow

Financials Financial Reports Financial Cash Flow & Report

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Cash Flow Functionality Usage in Payments and Journal Entries

Usage in Journal Entries

Select

in Journal Entry Window the Primary Form Item for the booking

Note that there can be only one Primary Form Item for each Journal Entry
Same

functionality applies to Journal Vouchers

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Combined Cash Flow Assignment

Combined Cash Flow Assignment can be defined in cases where the costs are going to be split between two or more cash flow line items.

In this case select Define new assignment.

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Combined Cash Flow Assignment

Proceed to complete the original cash flow line item with an additional cash flow line item

The costs can be split manually between these two or more lines

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Payments

Select in Payment Means Window (money bag) the Primary Form Item for the Payment

Same functionality applies both for incoming and outgoing payments

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Payment Wizard

Select suitable Primary Form Items for the invoices during the Payment Wizard run

On the following page the results of this setting during the Payment Wizard run will be displayed

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Payment Wizard Journal Entry created

The selected values will be carried on to the Journal Entries

This Journal Entry is created by the Outgoing Payment created by the Payment Wizard

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Cash Flow Functionality - Reporting

Cash Flow Reporting

Path: Financials Financial Reports Financial Cash Flow Report

Select the template that will be used as the basis for the report Additional templates can be created under: Financials Financial Report Templates

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Cash Flow Reporting

All line items with postings are displayed on this report

By

clicking on the Adjust button report specific adjustments can be made manually
Adjustments

are only displayed for the time the report is run

2011 SAP AG. All rights reserved.

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Cash Flow Reporting Templates 1

Financials Financial Report Templates
The

report can be built using calculations based on Cash Flow Line Items or alternatively G/L Accounts (on the next page)

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Cash Flow Reporting Templates 2

If the template is based on account information, please select the account followed by the Calculation Method
Should

you wish to display a value for period start and end, create two lines

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Thank You!