Sie sind auf Seite 1von 25

CONDUCTING

EFFECTIVE MEETINGS

Conducting Effective Meetings


Session Objectives

• Recognize phases
• Identify components
• Manage participant behavior
• Implement follow up

2
Conducting Effective Meetings
AGENDA
Agenda is the plan or the list of items to be discussed or
acted upon, often listed in order to facilitate the work of a
group or committee.

3
Conducting Effective Meetings
(Name of Agency)
Board Meeting Agenda
(Month Day, Year)
(Location)
(Planned Starting Time to Ending Time)
Activity Action
Minutes from previous meeting Approval
Chief Executive's Report Discussion
Finance Committee's Report Approve Budget Changes
Development Committee's Report
Approve Fundraising Plan
(nonprofit)
Approve Plans for Retreat
Board Development Committee Adopt Resolution to Change
ByLaws
Other Business
- Old
- New
- Announcements
Roundtable Evaluation of Meeting
Review of Actions from Meeting
Adjourn
Conducting Effective Meetings
Reasons Why New Members
Drop Out
• Lengthy and boring
meetings
• Politics
• Lack of meaningful
involvement

5
Conducting Effective Meetings
Phases of Meeting
Management

• Preparation
• Facilitation
• Follow up

6
Conducting Effective Meetings
Meeting Preparation

1. Determine tasks
2. Define outcomes
3. Determine actions
4. List participants, guests, roles
5. Set timeframe

7
Conducting Effective Meetings
Meeting Management

1. Finalize logistics
2. Create agenda
3. Communicate
4. Set up
5. Prepare yourself

8
Conducting Effective Meetings
Components of Good Meetings

• Inform
• Discuss/decide
• Recognize

9
Conducting Effective Meetings
Information

Progress
Important
dates
Facts

10
Conducting Effective Meetings
Discussion/Decision

• Strategies
• Ideas
• Project planning

11
Conducting Effective Meetings
Recognition

• Formal
• Informal

12
Conducting Effective Meetings
Categories of Participation

• Under
• Over
• Distracting
• Effective

13
Conducting Effective Meetings
Eager

• Summarize

• Ask others

14
Conducting Effective Meetings
Obstinate

• Involve others on issues


• Discuss issues later

15
Conducting Effective Meetings
Dampener

Ask for solutions

16
Conducting Effective Meetings
Argumentative

• Find areas of agreement

• Get opinions of others

17
Conducting Effective Meetings
Inarticulate

• Paraphrase

• Don’t correct

18
Conducting Effective Meetings
Side Conversationalist

Call on frequently for answers


and opinions

19
Conducting Effective Meetings
Rambler

• Summarize main
points

• Stay on track

20
Conducting Effective Meetings
Silent
• Ask directed
questions

• Compliment on
involvement

21
Conducting Effective Meetings
Inattentive

• Ask for opinion

• Don’t embarrass

22
Conducting Effective Meetings
Meeting Follow Up

• Restore room
• Evaluate meeting
• Prepare minutes
• Contact on action items

23
Conducting Effective Meetings
Session Objectives

• Recognize phases
• Identify components
• Manage participant behavior
• Implement follow up

24
Conducting Effective Meetings
“When I die, I hope it’s in a meeting. The
transition from life to death will be barely
perceptible.”

25
Conducting Effective Meetings