Accessing Organizational Information Data Warehouse

Dr. Malloy MIS 340 Spring 2007 February 22, 2007

Learning Outcomes

Describe the roles and purposes of data warehouses and data marts Compare and contrast the multidimensional nature of data warehouses (and data marts) with the twodimensional nature of databases

Identify the importance of ensuring the cleanliness of information throughout an organization

Define the relationship between backup and recovery

Illustrate the five characteristics of adaptable systems

Explain the relationship between business intelligence and a data warehouse
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History of Data Warehousing

Data warehouses extend the transformation of data

into information.
In the 1990s executives became less concerned with

the day-to-day business operations and more concerned with overall business functions.
The data warehouse provided the ability to support

decision making without disrupting the day-to-day operations.

Data Warehouse Fundamentals

Data warehouse

a logical collection of information gathered from many different operational databases that supports business analysis activities and decision-making tasks The purpose: to aggregate information throughout an organization into a single repository for decision-making purposes

Data mart contains a subset of data warehouse

information Extraction, transformation, and loading (ETL)

a process that extracts information from internal and external databases, transforms the information using a common set of enterprise definitions, and loads the information into a data warehouse
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Data Warehouse Fundamentals

Multidimensional Analysis & Data Mining

Databases contain information in a series of two-

dimensional tables
In a data warehouse and data mart, information is

multidimensional, it contains layers of columns and rows

Dimension a particular attribute of information

Multidimensional Analysis & Data Mining

Cube common term for the representation of

multidimensional information

Multidimensional Analysis & Data Mining

Data mining the process of analyzing data to

extract information not offered by the raw data alone

To perform data mining users need data-mining tools

Data-mining tool uses a variety of techniques to find patterns and relationships in large volumes of information and infers rules that predict future behavior and guide decision making Include query tools, reporting tools, multidimensional analysis tools, statistical tools, and intelligent agents

Which employees are spending the most amount of money on long-distance phone calls Which customers are returning the most products
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Information Cleansing or Scrubbing

An organization must maintain high-quality data in

the data warehouse

Information cleansing or scrubbing a process

that weeds out and fixes or discards inconsistent, incorrect, or incomplete information What would happen if the information contained in the data warehouse was only about 70 percent accurate?

Would you use this information to make business decisions?

Could an organization get to a 100% accuracy level on information contained in its data warehouse?

Information Cleansing or Scrubbing

Contact information in an operational system

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Information Cleansing or Scrubbing

Standardizing Customer name from Operational Systems

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Information Cleansing or Scrubbing

Information cleansing activities

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Information Cleansing or Scrubbing

Accurate and complete information

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Business Intelligence
Business intelligence information that people use

to support their decision-making efforts

Principle BI enablers include:

Technology People Culture

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Keeping Business Operations Running Smoothly

Organizations must protect themselves from system

failures and crashes

Three primary steps an organization can take to

protect its systems:

Develop an appropriate backup and recovery strategy Create a disaster recovery plan Build adaptable business systems

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Backup and Recovery Strategy

Backup an exact copy of a systems information

Recovery the ability to get a system up and

running in the event of a system crash or failure and includes restoring the information backup

What would happen if your computer crashed right now and you couldnt recovery any of their information?

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Disaster Recovery Plan

A detailed process for recovering information or an IT system in the event of a catastrophic disaster
Hot site a separate and fully equipped facility where the

company can move immediately after a disaster and resume business

Cold site a separate facility that does not have any

computer equipment, but is a place where employees can move after the disaster

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Building Adaptable Systems

1. Flexibility systems must meet all types of business changes 2. Scalability refers to how well a system can adapt to increased demands 3. Reliability ensures all systems are functioning correctly and providing accurate information 4. Availability addresses when systems can be accessed by employees, customers, and partners 5. Performance measures how quickly a system performs a certain process or transaction in terms of efficiency IT metrics of both speed and throughput

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Problem Solving using Access

Technology Plug-In T7

Learning Outcomes
1. 2. Describe the process of using the Simple Query Wizard using Access Describe the process of using the Design view for creating a query using Access

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Introduction
A query is a tool for extracting, combining, and

displaying data from one or more tables, according to criteria you specify
In a query, you can sort information, summarize data

(display totals, averages, counts, and so on), display the results of calculations on data, and choose exactly which fields are shown
You can view the results of a query in a tabular

format, or you can view the querys data through a form or on a report
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Creating Simple Queries

Use the Simple Query Wizard to create a

select query A select query displays data from a table or tables, based on the fields that you select, but it does not sort or filter the data

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Creating Simple Queries

To create a query using the Simple Query Wizard:
1.
2. 3.

Open the file T7_SlopesideBikes_Data.mdb

Click Queries in the Objects bar to open the Queries window Double-click Create query by using wizard

4.

Click the Tables/Queries box drop-down arrow. Click Table: CUSTOMER

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Creating Simple Queries

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Creating Simple Queries

5. Add all the fields by clicking on the right double arrow button 6. Click Next 7. Make sure that the radio button Detail is selected and click Next 8. Type Customer Query as the Query title 9. Click Finish to view the query in Datasheet view 10. Close the query (it will automatically be saved)

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Creating Simple Queries

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Reordering Columns In The Select Query Datasheet

You can reorder columns by clicking and dragging

To reorder columns:
1. Open the Customer Query by double-clicking on it from the objects list

2. Click the First Name field selector and drag to the left
3. Notice the black column border line that appears to the left of the selected column

4. As you move your mouse across the screen, the column border line will move with it
5. Close and Save the query
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Reordering Columns In The Select Query Datasheet

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Creating A Select Query In Design View

To create a select query in Design view:
1. In the Queries window, double-click Create query in Design view
2. Click the name of the BIKE table 3. Click the Add button 4. Click the Close button to continue 5. Double-click the Bike ID field 6. Double-click the Description field 7. Run the query by clicking the Run button 8. Close and Save the query as Bike List
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Creating A Select Query In Design View

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Creating A Select Query In Design View

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Adding Selection Criteria To A Select Query

To specify criteria for a select query:
1. Open the Bike List query
2. In Design view, double-click the Cost Per Hour field 3. Click in the Criteria cell under the Cost Per Hour field and type in <15

4. Run the query

5. Close and Save the query as Bikes Under $15

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Adding Selection Criteria To A Select Query

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Sorting Data In A Select Query

You can control how records appear in Query

datasheet view by using the sort feature

To modify the select query to sort records:
1. Open the Bikes Under $15 query 2. In Design view, click Sort under the Description field 3. Click the drop-down arrow and select Ascending 4. Run the query 5. Close and Save the query as Sorted Bikes Under $15

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Questions

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