Department of Health on

EMERGENCY MODE

DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Emergency Command System

Emergency management system Employs a logical management structure Defined responsibilities Clear reporting channels Common nomenclature Day to day management operations not sufficient Current emergency plans are not enough
DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Central Command
Role: Crisis Manager Communicator Coordinator, Commander and Controller Leader

DEPARTMENT OF HEALTH

Central Command
Functions and Responsibilities Serves as the policy making, coordinating and overseeing body Initiate the Command System (ICS) by calling the meeting Designate an Operation Center to include required logistical needs. Carefully assess the situation and the magnitude of the event
DEPARTMENT OF HEALTH

Central Command
Functions and Responsibilities Depending on the situation and the magnitude of the emergency, fill up the organization assignment list, the needed positions relevant to the situation. In major emergencies the following should be filled up:
1. 2. 3. 4. 5. 6. 7. Safety Officer Liaison Officer Public Information Officer Operations Manager Planning Officer Logistic Officer Finance Officer

DEPARTMENT OF HEALTH

Central Command
Functions and Responsibilities Announce an action plan meeting and identifies the general objective of the operations including alternatives, and the incident communication plan. Authorize resources as needed or requested by managers

DEPARTMENT OF HEALTH

Central Command
Functions and Responsibilities Designate routine briefings with managers to receive status reports and update the action plan regarding the continuance and termination of the action plan. Communicate and reports status to higher authority Approve media releases
DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Secretariat
Functions and Responsibilities Serves as the support to the command, hence the center of coordination, control and command Coordinate the six components to ensure a timely and integrated health sector response Manage the communication network system among the six sub-group components
DEPARTMENT OF HEALTH

Secretariat
Functions and Responsibilities Maintain a fully functional Operation Center 24/7 to monitor the situation, answer queries and to give advise regarding the event (Mexico Swine Flu Virus) Responsible for the collection of reports nationwide , duly verified and prepared for the use of the Central command and its components
DEPARTMENT OF HEALTH

Secretariat
Functions and Responsibilities Responsible for coordinating all health responses and logistics Document all the pertinent matters with regards to the event

DEPARTMENT OF HEALTH

Liaison Office
Mission Function as incident contact person for representatives from other agencies (government or private)

DEPARTMENT OF HEALTH

Liaison Office
Qualifications: Preferably with experience in liaison procedures and coordination Good or excellent public relations skills Understands the bureaucracy and working relationships of the different government as well as private agencies responding to emergencies and disasters
DEPARTMENT OF HEALTH

Liaison Office
Qualifications Informed on interagency, national network Knowledgeable on the inventory of resources available in the area/country Understands municipal, regional, national, international organizational mechanisms to determine appropriate contacts and message routing
DEPARTMENT OF HEALTH

Liaison Office
Functions and Responsibilities Obtain appointment and briefing from the Incident Commander In coordination with the Public Information Officer should always be knowledgeable on the following:
1. 2. 3. 4.

The type and magnitude of the event Any current or anticipated shortage of personnel, supplies, etc. Number of cases and other problems or issues. Any resources, which are requested by each area (i.e., staff, equipment, supplies)

DEPARTMENT OF HEALTH

Liaison Office
Functions and Responsibilities Establish contact with liaison counterparts of each assisting and cooperating agency. Keeping appropriate agency liaison Officers updated on changes and development of response to incident

DEPARTMENT OF HEALTH

Liaison Office
Functions and Responsibilities Request assistance and information as needed through the different network of government and private organizations responding to emergencies and disasters.

DEPARTMENT OF HEALTH

Liaison Office
Functions and Responsibilities Respond to requests and complaints from incident personnel regarding interorganization problems Prepare to assist Labor Pool with problems encountered in the volunteer credentialing process.

DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Safety Team
Mission Monitor and have authority over the safety of rescue operations and hazardous conditions. Organize and enforce scene/facility protection and traffic security

DEPARTMENT OF HEALTH

Safety Team
Qualifications Knowledgeable on safety precautions, procedures. Good decision making abilities Have sound knowledge in evacuation procedures.

DEPARTMENT OF HEALTH

Safety Team
Functions and Responsibilities Implement the emergency lockdown policy and personnel identification policy. Remove unauthorized persons from restricted areas.

DEPARTMENT OF HEALTH

Safety Team
Functions and Responsibilities Secure important areas like the Operation Center, and all other sensitive or strategic areas from unauthorized access. Fully understand the importance of his roles especially in the safety of the responders Secure and post non-entry signs around unsafe areas.

DEPARTMENT OF HEALTH

Safety Team
Functions and Responsibilities Always alert to identify and report all hazards and unsafe conditions to the Commander Secure areas evacuated to and from, to limit unauthorized personnel access. Advise the Incident Commander and others immediately of any unsafe, hazardous or security related conditions.

DEPARTMENT OF HEALTH

Safety Team
Functions and Responsibilities Confer with Public Information Officer to establish areas for media personnel. Establish routine briefings with Incident Commander. Document all actions and observations. Can recommend stoppage of operation if unsafe e.g. Travel ban if security and safety is at risk.
DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Planning Section Chief

Mission Organize and direct all aspects of Planning Section operations. Ensure the distribution of critical information/data Compile scenario/ resource projections from all areas and effect long range planning Document all activities

DEPARTMENT OF HEALTH

Planning Section Chief

Qualifications Preferably a senior official with adequate knowledge in planning and decision making Had experiences in emergencies and disaster situation in addition to crises management

DEPARTMENT OF HEALTH

Planning Section Chief

Qualifications Adequate knowledge on the government bureaucracy and the role of the different government entities responding to emergencies and disasters Good coordination and networking skills

DEPARTMENT OF HEALTH

Planning Section Chief

Functions and Responsibilities Obtain appointment and briefing from the Incident Commander; have regular updates as appropriate. Brief members of the staff after meeting with Incident Commander. Provide for a Planning/Information Center

DEPARTMENT OF HEALTH

Planning Section Chief

Functions and Responsibilities Recruit a documentation aide from the labor Pool
Appoint Planning Unit Leaders Situation Status Leader Labor Pool and other appropriate positions as needed. Ensure that all appropriate agencies are represented in this section
DEPARTMENT OF HEALTH

Planning Section Chief

Functions and Responsibilities Ensure the formulation and documentation of an incident specific action plan. Call for projection reports (Action Plan) from the Planning Unit Leaders for scenarios 4, 8, 24 and 48 hours from time of incident onset. Adjust time for receiving projection reports as necessary
DEPARTMENT OF HEALTH

Planning Section Chief

Functions and Responsibilities Instruct staff to document/ update status reports from all areas ( in coordination with the Operation Center) for use in decisionmaking and for reference in post-disaster evaluation and recovery assistance applications.

DEPARTMENT OF HEALTH

Planning Section Chief

Functions and Responsibilities Schedule planning meetings to include Planning Section Unit Leaders, Section Chiefs and the Incident Commander for continued update of the Action Plan. Coordinate with the Liaison Officer and Labor Pool especially with regards to manpower requirements
DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Operations Section Chief

Mission Organize and direct aspects relating to the Operations Carry out directives of the Incident Commander

DEPARTMENT OF HEALTH

Operations Section Chief

Qualifications Knowledgeable on Operation Procedures; Preferably has experience in emergencies with varied knowledge of all types of operations Must be a crisis manager and with leadership skills Good communicator and can stand pressure Must know capabilities of people for proper assignments
DEPARTMENT OF HEALTH

Operations Section Chief

Functions and Responsibilities Responsible for all specific sections of the operations: ex. Surveillance, Hospital Operations, Field Operations, Quarantine etc. and others depending on the incident Brief all Operations Officers on current situation and develop the sections initial plan Designate time for briefings and updates to develop/update action plan
DEPARTMENT OF HEALTH

Operations Section Chief

Functions and Responsibilities Ensure that all areas are adequately staffed Brief the Commander routinely on the status of the Operations Section especially on the status of all operations, problems encountered, resources needed etc. Ensure that all actions and decisions are documented
DEPARTMENT OF HEALTH

Operations Section Chief

Functions and Responsibilities Observe all staff and personnel for signs of stress and inappropriate behavior and report concerns to Psychosocial supervisor Ensure rotation of all personnel to prevent burnt out among personnel

DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Public Information Office

Mission Provide information to the public and the media Qualifications Knowledgeable on communication aspects especially in collating relevant information needed Knowledgeable in Risk Communication
DEPARTMENT OF HEALTH

Public Information Office

Qualifications Knowledgeable in media handling Preferably with experience in crisis management Good communication skills and interpersonal relationships Sensitive on restrictions in contents of news and patient care activities
DEPARTMENT OF HEALTH

Public Information Office

Functions and Responsibilities Ensure all news releases with approval from the commander Responsible for collating relevant information needed to inform the public and for media releases; obtain progress reports from respective areas as appropriate Issue an initial incident information report to the news media especially on the event, and the actions being done
DEPARTMENT OF HEALTH

Public Information Office

Functions and Responsibilties Schedule press conferences on a regular basis. Inform on-site media of the physical areas, which they have access to, and those which are restricted Coordinate with Safety and Security Officer

DEPARTMENT OF HEALTH

Public Information Office

Functions and Responsibilties Contact other scene agencies to coordinate released information Direct calls from those who wish to volunteer to Liaison Officer Contact Operations to determine requests to be made to the public via the media

DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Logistics Section Chief

Mission Organize and direct those associated with maintenance of the physical environment, and adequate levels of food, shelter, supplies and other resources needed to support the objectives of the incident

DEPARTMENT OF HEALTH

Logistics Section Chief

Qualifications Preferably with experience in logistics management Understands the bureaucracy and working relationships of the different units in government especially in procurement and emergency purchases

DEPARTMENT OF HEALTH

Logistics Section Chief

Qualifications Good grasp of procurement procedures; knowledgeable in accessing supplies, medicines and equipment needed during emergencies Good coordination with pharmaceuticals, companies and suppliers and knowledgeable on database of available resources in the market
DEPARTMENT OF HEALTH

Logistics Section Chief

Functions and Responsibilities Establish Logistics Section area Brief all his staff on current situation; outline action plan and designate time for next briefing Coordinate with companies regarding stock level, available supply and equipment Anticipate needed logistical requirements
DEPARTMENT OF HEALTH

Logistics Section Chief

Functions and Responsibilities Obtain information and updates regularly; maintain current status of all areas; Communicate frequently with Operations for the needed requirements. Obtain needed supplies with assistance of the Finance Section Chief.

DEPARTMENT OF HEALTH

Health Emergency Management Structure

CENTRAL COMMAND

Safety Team

Secretariat and Liaison

PLANNING DOH Central Office Directors CHD Directors DOH Hospitals Expert Panel Etc

OPERATIONS Surveillance Quarantine Field Operations Public Info Ofc Hospital Operations

LOGISTICS Admin Procurement

FINANCE Budget

CoBAC
MMD Transport

DEPARTMENT OF HEALTH

Finance Section Chief

Mission Monitor the utilization of financial assets Oversee the acquisition of supplies and services necessary to carry out the objective of the incident Supervise the documentation of expenditures relevant to the emergency incident

DEPARTMENT OF HEALTH

Finance Section Chief

Functions and Responsibilities Appoint members of his staff preferably the following: Time Unit Leader, Procurement Unit Leader, Claims Unit Leader, etc. and other appropriate positions as he desires. Establish a Financial Section Operations area. Ensure adequate documentation/recording personnel. Confer with his staff and develop an action plan
DEPARTMENT OF HEALTH

Finance Section Chief

Functions and Responsibilities Approve a cost-to-date incident financial status report summarizing financial data relative to personnel, supplies and miscellaneous expenses. Obtain briefings and updates from Incident Commander as appropriate. Relate pertinent financial status reports to appropriate chiefs and unit leaders.
DEPARTMENT OF HEALTH

Central Command Officers

Secretary Francisco T. Duque III
Usec Mario Villaverde Usec Jade Del Mundo Usec Alexander Padilla Usec David Lozada Asec Lydia Fernandez Asec Paulyn Ubial Asec Elmer Punzalan Asec Nemencio Gako
DEPARTMENT OF HEALTH

Section Chiefs
Secretariat and Liason Safety Team Planning Section Chief Operations Section Chief Logistics Section Chief Finance Section Chief - HEMS - NCDPC - NEC - Admin - Finance

DEPARTMENT OF HEALTH