WorkFlow

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Definition
The Automation of a Business Process, in whole or part, during which documents, information or tasks are passed from one resource to another for action, according to a set of procedural rules.

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WorkFlow

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Cont.
High Level of Automation Used - Allow for optimum efficiency in delivering information - Tracks the efficiency of processes - Ensures completion of transactions The quality of the process is assured The process instance is transparent The process is flexible Cycle time is less.
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When to Use Workflow

Workflow software is recommended for use when integrating business processes that include substantial human activity. The primary reasons to choose a workflow for integration are its ability to automate and reduce human activities and to process exceptions for straight-through processing.

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Objects used
During Design time :- Business Object ( BOR ) - Activity - Events - Workflow Builder

During Process Time :- Work Item - Container - Workflow log

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Meaning
BOR :- The BOR interface enables quick navigation through all the Object Types of SAP and their various components. The Object Type encapsulates a complete set of related data and operations as a unit.

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Cont.
ACTIVITY :- Reference to a task as a step within the workflow definition. Single-step Task / Multistep Task. EVENTS :- Events are ones which initiate, stop, or continue the tasks of a workflow. Informs the system about the change in status of a particular Object. E.g.:-Create, Change, Approve etc. WORKFLOW BUILDER :- Provides a graphical modeling view of the workflow definition.

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Cont.
WORK ITEM :- Each workflow consists of a sequence of work items which represent the individual steps of a workflow definition at the runtime of the workflow. CONTAINER :- Containers are used to contain values and object references for control purposes for the workflow process execution of work item. WORKFLOW LOG :- It gives an overview of the steps / process taken place during the execution of the workflow.

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Commonly used Tcode

Tcode 1. SWO1 OBJECTS Business Object builder

2. PFTC
3. SWDD 4. SWUD

Task Maintenance
Workflow Builder Workflow Diagnosis

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Workflow - Benefits
Improved efficiency - Automation of many business processes results in the elimination of many unnecessary steps Better process control - Improved management of business processes achieved through standardizing working methods and the availability of audit trails Improved customer service Flexibility Enables re-design in line with changing business needs Business process improvement

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Thank You

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