Human Resources Planning

The right people at the right place at the right time

Presented by:
SABAH. MEMON
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HR Planning
Human Resource Planning
The process of analyzing and identifying the need for and availability of human resources so that the organization can meet its objectives.

So Human resource planning is a process by which an organization ensures that

Purpose of HRP
Reduces personnel costs Provides a better basis for planning employee Development Improves the overall strategic plan

Promotes awareness of HR planning at all levels

Provides tools for evaluation

Creates more opportunities for women and minority

Groups in work plans

Importance of Planning
Deal with change--technological , social, regulatory, and environmental Objectives "if you don't know where you are going, any road will get you there."

Factors That Determine HR Plans

Strategy of the organization Culture of the organization Financial environment Current organizational Situation Time-Horizon Economic Factor Social Factor Demographic Factors Competition Technological Factors Growth and Expansion of Business
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Retail Industry

Organized v/s Unorganized

Industry size and Growth

The retail industry employs over 35 million persons 16 with the majority of the employment being in unorganised sector. The employment in the organised segment is about 0.3 million17
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Pantaloon Retail (India) Limited, is a large Indian retailer, part of the Future Group, and operates in multiple retail formats in both, value and lifestyle, segments of the Indian consumer market. Kishore Biyani started his career selling stonewash fabric to small shops in Mumbai. Years later, with the launch of Pantaloons, Big Bazaar, Food Bazaar, Central and many more retail formats, he redefined the retailing business in India. Headquartered in Mumbai (Bombay), the company operates over 10 million square feet of retail space, has over 1000 stores across 61 cities in India and employs over 30,000 people.

Profile of human resource in Pantaloons

Functional distribution of employment

Distribution of human resource by education level

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HR Planning Process in Pantaloons

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Environment of Pantaloons
External Forces are as follows
Economic Factor
Technological changes

National Culture
Competitors strategy

Action of Unions
Globalization
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Environment of Pantaloons
Internal Changes in Organizational Environment
Organisations Size

Organisational Structure

Business Strategy

Top Management
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Forecasting

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Planning and Forecasting

The process of deciding what positions the firm will have to fill, and how to fill them. Pantaloons HR department involves in company strategic planning and they also make sufficient planning for hiring new employees in the future. They forecast for the expected employees needs in the organization. They also forecast of employees on the change technology and increasing in productivity.

After planning they send this report to the head office for approval. If get approval from the head office then start with the recruitment process.
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RECRUITMENT AND SELECTION

Recruitment
Recruitment process is well established firstly they give ads in news papers, company website, institutions etc.Once they receive an application form, from candidates with required documents and C V. Internal recruitment External recruitment

Selection

Selection can be conceptualized in terms of either choosing the fit candidates, or rejecting the unfit candidates, or a combination of both.It is done through: Interview Group exercises Presentations Psychometric tests Role plays/Situational Exercises Interview
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Training process of employees

After recruiting the fresh employee training for three months is given with salary and after three months they become part of the firm.

They also give training to already existing employee and that depends upon the condition. For example if new technology is introduced full training about new technology is been given.

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Gap Analysis

Gap

Human Resources shortage

Human Resources surplus

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Solution Analysis
Solution analysis is the development of strategies for closing the gaps through applying different startegies like:
Recruitment & selection Placement, Training and development Retention activities Downsizing plan

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HR Plan Implementation
Managerial Succession Planning: Succession planning is the process of ensuring a suitable supply of successors for current and future senior or key jobs. It refers to the process of deciding how to fill the most important executive posts in the organization.

Succession planning
includes the development of replacement charts portray middle-to-upper level management positions that may become vacant in the near future lists information about individuals who might qualify to fill the positions

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Successful HRP the role of HR

HR personnel to understand the role of HRP processes Top management to be supportive Not to start with an overly complex system Healthy communications between HR personnel and line managers HR plan to be integrated with the organisations strategic plan Balance between qualitative and quantitative approaches

Summary
An effective HRP is required for an organisation to be effective
A complex system is not whats required Measure of success of the system: if the right people are available at the right time HRP needs to be fully in integrated to the organisations business plan HR managers must be able to demonstrate the success of HRP processes

Limitations

The topic was such that it required vast and thorough

study necessitating complete enumeration of the organization and analysis of several issues.
Following are the limiting factors:

Collecting information from people during the working hours was difficult.

Some employees did not have in depth knowledge about their work and were not able to give relevant information.
Most of the employees were hesitant in giving frank opinions and answer during personal interview. 23

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