PROJECT MONITORING SYSTEM IN NTPC

THRUST IS ON ..
TIME COST QUALITY & PERFORMANCE

Project Management of Multi Projects by one Organisation requires different handling than the Project Management of only one Project . In multi projects, Systems Approach in Project Management is essential. NTPC follows Integrated Project Management & Control System

INTEGRATED PROJECT MANAGEMENT AND CONTROL SYSTEM (IPMCS)

THREE CONTROL CENTRES :

ENGINEERING MANAGEMENT
CONTRACTING, INSPECTION & EXPEDITING FIELD OPERATION
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INTEGRATION OF PLANNING, REVIEW AND CONTROL SYSTEM

Pre Order Net Work L-1 Tier Planning L-1 Project MNW Contract L2 Network (Manf. & Dely) L2 Network (Site Act.) Top Management Reviews Monthly Exception Report

L-2 Tier Planning

Engg. L2 SCH.

L-3 Tier Planning

Engg. L-3 Program Fortnightly Reviews GM / HOD

Manf. & Dely L-3 Program

Site L-3 Program

L-3 Tier Review L-2 Tier Review L-1 Tier Review

Fortnightly Reviews GM / HOD

C.R.M.

Weekly Review by HOD

Fortnightly Site Proj. Rev. (HOP)

T.C.M.

Monthly Project Review (PRT)

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IPMCS
PROJECT SCHEDULING COMPRISES OF :

Pre order network for each projects L1-Master network

L2- Network of each Package Working Level Programme for each package (L2) - This is Prepared within the Overall Framework of Master Network Post award execution and expediting

L3- Rolling programme for site activities. All these Networks & Programmes are Computerised and Intregrated using appropriate Software.
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PRE ORDER NETWORK

I : Preparation of feasibility report and various

statutory clearances

Statutory clearance (central & State) Project design memorandum / technical specifications Techno Economic Clearance Fund tie-ups Land acquisition proceedings Investment approval

Contd..

Contd..

II : Infrastructural development Various activities at site to create required infrastructural facilities.

III :Tendering of major packages Programme for tendering of major packages is included.

Pre-Order Network

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 L1- MASTER NETWORK (MNW)

Master Network identifies the milestones for key events for each package in the areas of engineering, procurement, manufacturing, despatch, erection and commissioning. Interrelationship between various activities is clearly identified in the Master Network. Master Network also contains interface tie ups for inputs to be given to NTPC and required from NTPC.

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Master Network Simhadri TPP

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 L2 NET WORK
2. L-2 Network gives the Schedule for Starting/Completion of Activities

L2 network indicates the time frame of various activities within the package, from start to completion, within the frame-work of Master Network (L1).
L2 network for each package is finalised by Corporate Monitoring Group in association with Engineering Dept., Contract Services, Quality Assurance, Inspection and site. It also includes manufacturing & delivery schedule of major shop manufactured items & materials and bought out items.
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L2 Network - Civil Work Simhadri TPP

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3. L3 is a rolling programme for execution at site

The L3 programme is a three monthly rolling programme prepared by site within the time frame of L2 schedule indicating various items and quantity to be executed in each month.
The resources and all other inputs to execute these quantities are clearly mentioned. From the three monthly programme, a monthly programme is prepared, which is further broken into weekly targets to be executed. Availability of drawings, materials, fronts and resources is also reviewed.
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REVIEW & CONTROL SYSTEM

Site Review Meetings

Weekly Review by concerned Package Engineer at site with Contractors. Critical & Major Packages. by HOD. Fortnightly Review of project by Head of Project/GM.

(Contd...) 16

CONTD..

Project Review Team (PRT)

PRT for each project comprising executives from three Control Centres, viz. Engineering, Contracts & Site. Also has members from service functions.

Project Review Team meetings take place every month chaired by the Head of the project/ GM. Detailed agenda issued in advance.
(Contd...) 17

Contd..

PRT Meeting ensures : Resolve inter control centre problems

Identifying constraints & hold ups for present and future

Taking corrective action on various critical items.

Corporate Monitoring Group,

Issues MOM of PRT Meetings identifies critical and major issues.

Puts up exception report to top management.

(Contd...) 18

TECHNICAL CO-ORDINATION MEETINGS (TCM)

Technical Coordination Meetings take place with vendors to discuss on various engineering requirements, finalisation of engineering details within the time frame and schedules of engineering activities. TCM is convened by Engineering Control Centre.

Frequency of TCM is minimum once in a month. In initial stages of project frequency is high (2 to 4) depending on the requirement.

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Contract Review Meetings(CRM)

Contract Review Meetings are convened by Contract Services with the vendors

Reviews progress of manufacturing & despatch

Resolves various contractural issues for expediting supplies.

Progress of manufacturing is reviewed w.r.t. L-2 Network.

CRM are generally held at manufacturing works to ascertain the status of the manufacturing. CRM is held atleast once in a month for major packages.
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Management Reviews
Regional Executive Director reviews the Critical Packages and the progress of Project . Director (Project) reviews the progress of the project as per requirement. Other functional Directors also review project progress from time to time during their visit to site.
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Management Information System (MIS)

A From Site

Package wise weekly review at site:

P&S Dept at site generates report and puts up to Head of Project/GM.

Fortnightly Project Review at Site by HOP/ GM- Action plan by P&S. Monthly Progress Report from Site:

P&S compiles progress- actual vis--vis targets.This is a detailed Quantified progress report. This also indicates rolling programme for next 3 months
Contd..

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Contd..

B Vendors Monthly Progress Report:

Each vendor submits monthly progress report. The report is in pre-decided formats. It covers all areas such as Engg., Ordering, Manfg., Quality & Despatch. It is sent to CMG, Site, Engg. & Contracts.

Contd..

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Contd..

Minutes & Exception of Monthly PRT Meeting: CMG circulates MOM to all control centres for actions. Based on PRT meeting, Site progress report & CRM, CMG prepares every month exception report highlighting critical issues requiring immediate attention of Management.

Contd..

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Contd..

Monthly Progress Report from Contract Services: Report on pre-award activities is prepared by CS. Monthly Report from Regional EDs : Report
from Regional Executive Director for CMD covering all aspects viz Operation, Projects, Commercial etc .

Minutes of Management Committee Meetings & Top Management Review : Action plan based on these reviews are prepared.

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PROJECT IMPLEMENTATION CONCEPTS IN NTPC

QUALIFICATION TO ENSURE COMPETITION FROM COMPETENT PARTIES BROAD BASED SPECIFICATION TO GENERATE COMPETITION CLEARLY DEFINED EVALUATION CRITERIA CONTRACTORS SELECTION BY PRICE & CAPABILITY CONSIDERATION DEDICATED PROJECT TEAM IN ALL FUNCTIONAL AREAS

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PROJECT ACTIVITIES

PROJECT PROPOSAL

PROJECT APPRAISAL

PACKAGING

PROCUREMENT

MANUFACTURE & DELIVERY

INSTALLATION

COMMISSIONING

PERFORMANCE TESTING

OPERATION
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PROJECT PROPOSAL
PROCESSES TECHNOLOGICAL OPTIONS DATA COLLECTION & ANALYSIS TECHNO ECONOMIC EVALUATION COST ESTIMATION TARGET SETTING & REVIEW FORUM INFORMAL AT DIRECTOR or CHAIRMAN LEVEL PRESENTATIONS MADE TO MANAGEMENT APPROVAL PROJECT SUB COMMITTEE OF BOARD

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PACKAGING
PROCESSES SELECTING THE OPTIMAL COMBINATION OF PACKAGING CONSISTENT WITH TECHNOLOGY TIME SCHEDULE OPTIMAL COST COMPETITION INTERFACE FUNDING TARGET SETTING & REVIEW FORUM PRE ORDER NETWORK OF THE PROJECT INFORMAL AT DIRECTOR or CHAIRMAN LEVEL APPROVAL CHAIRMAN

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PROCUREMENT
PROCESSES DESIGN MEMORANDUM SPECIFICATIONS COST ESTIMATES QUALIFICATION REQUIREMENTS BID INVITATION & EVALUATION VENDOR ASESSMENT PRE AWARD DISCUSSIONS TARGET SETTING & REVIEW FORUM PRE ORDER & L 1 NETWORK OF THE PROJECT INFORMAL AT DIRECTOR or CHAIRMAN LEVEL PRT MEETINGS START WITH MAIN PLANT AWARD APPROVAL AS PER DELEGATION OF POWERS

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MANUFACTURE & DELIVERY

PROCESSES DOCUMENT APPROVAL QUALITY PLAN APPROVALS SUB VENDOR APPROVAL IN PROCESS INSPECTION FINISHED GOODS INSPECTION TARGET SETTING & REVIEW FORUM L 2 & L3 NETWORKS OF THE PACKAGE PRT, TCM AND CRM MEETINGS MONTHLY PROGRESS REPORT DEVIATION DISPOSAL - APPROVAL AS PER DELEGATION OF POWERS

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INSTALLATION
PROCESSES FIELD QUALITY PLANS INSPECTION ON RECEIPT STORAGE CONSTRUCTION & INSTALLATION ACTIVIES TARGET SETTING & REVIEW FORUM L 3 NETWORK OF THE PACKAGE ENGINEER, HOD, GM, PRT, AND CRM DAILY REPORTS SITE VISITS BY CMD, DIRECTORS & ED DEVIATION DISPOSAL - APPROVAL AS PER DELEGATION OF POWERS

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COMMISSIONING
PROCESSES PRE COMMISSIONING CHECKS TARGET SETTING & REVIEW FORUM L 3 NETWORK OF THE PACKAGE COMMISSIONING TEAM, GM, PRT AND CRM SITE VISITS BY CMD, DIRECTORS & ED DEVIATION DISPOSAL - APPROVAL AS PER DELEGATION OF POWERS

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PERFORMANCE TESTING
PROCESSES TRIAL OPERATION PG TESTS TARGET SETTING & REVIEW FORUM L 2 NETWORK OF THE PACKAGE GM, ORT, PRT AND CRM SITE VISITS BY CMD, DIRECTORS & ED DEVIATION DISPOSAL - APPROVAL AS PER DELEGATION OF POWERS

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Keys to Project Success

Budget

Success

Schedule

Performance

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Project Management
IN PROJECT MANAGEMENT, IT IS NOT A MATTER OF WHETHER YOULL GET INTO TROUBLE; RATHER, ITS A MATTER OF HOW SOON YOULL GET INTO TROUBLE AND HOW FAST YOU CAN GETOUT OF IT.

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Project Management
The reasonable man adapts himself to the world; the unreasonable one persists in trying to adapt the world to himself. Therefore, all progress depends on the unreasonable man.
-- George Bernard Shaw

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THANKS

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World Banks Observations -June 2000

(Completion Report of Loan No:3632-IN)

The Project Management had effectively used an innovative approach to maintain industrial relations throughout the implementation of the Project .Completion of the Project ahead of schedule bears testimony to the effectiveness of this approach.
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