Beruflich Dokumente
Kultur Dokumente
Recap of Writing
Basics of business writing Writing effectively for your audience Writing concisely and accurately
Writing:
Follow your outline, use your handbook Inspiration is acceptable but must be carefully reviewed Use the interview approach to supplement the outline(who, what, where, when, how)
Quality control:
Reread your work Be critical of your own work
Content
Some common methods that writers use to help them determine content are: Outlining Brainstorming Clustering
Content
Outlining: create a hierarchy of your ideas. This will help you to identify what your main points are, what supporting material is available, and what other information you need to include.
Progress Report for January 2002 I. Background A. Details of my being hired in Dec. 2001 B. My objectives the first month II. Work completed to date A. Developed a plan and presented it to the necessary committee B. Plan has been approved III. Work to be completed A. Plan will be initiated by March 2002
Content
Jan.2002 Progress Report: ----Being hired: no clear procedure for handling mail. ---My plan: name of the committee who approved it?? ---Madhu and I hope the plan will be in place by March 2002. Brainstorming: write down ideas, facts, and anything else that seems related to your purpose. Dont edit yourself as you brainstorm. When youre finished, decide whats important and what can be deleted or revised.
Content
Work to do
Clustering: Write your main point in the middle of the page and circle it. As you think of ideas, write them down and link them to either the main idea or to another point.
Work finished
Work to do
Organization
The first step to organizing is to group like information together. Next, consider the reaction you are likely to get from your reader.
Organization
If you expect a positive response, you can use a direct organizational plan. Present your conclusions or major idea first, followed by the reasons or support.
I recently came across your posting for aviation interns on an employment opportunities board. My organizational, leadership, and problemsolving skills uniquely qualify me for the position of planning and development intern at Phoenix Sky Harbor International Airport.
Organization
You did such a good job of explaining the merits of our new Tuition Assistance Program that I have tentatively decided to apply for the program myself. To keep my options open, then, I must ask you to select someone else to serve on the program committee. . .
If you expect a negative response, you might choose to use an indirect organizational plan. Present your reasons first and your conclusions after. Even when using this plan, be sure to state your main point up front.
20-second test
Skimmers are likely to spend 20 seconds or less skimming a document to decide whether or not to read it more carefully. Skim your document for 20 seconds, and mark what stands out most to you in that amount of time.
After you are finished, see if what you have marked is able to convey your message clearly. Even better, have someone else skim your document before sending it, and see if your message is clear to them as well.
PROPOSAL
What is a proposal ?
A proposal is a business document which defines a problem and describes the proposed solution.
Kinds of proposals
Research document Project plan Construction/design layout
Format of a proposal
Title page Introduction Objectives P.O.A Management plan Criteria for evaluation Conclusion
Introduction
This section will discuss the need for the proposal reviewer to know the facts contained in the paper Purpose Problem Scope Team
Objectives
State your objectives clearly to your select audience:
I now propose to place before you the scope of online teaching in engineering colleges. Through this, I hope to achieve three goals: a) Awareness of online education b) Its relevance today c) Benefits to the academia
P.O.A.
Your Plan of Action will discuss: Methods & sources Sequence of activities Equipment, facilities, products Evaluation & benefits
Management Plan
Gives details relevant to the management in decision making: Schedule & duration Budgeting & costs Qualifications
Technical Evaluation
How unique is the proposal? Is it believable? Does the writer justify his claims?
Conclusion
Quick wrap up of the proposal
Heres the problemthe need Heres the solutionwhat will be achieved Heres what it will cost the economics
Experts Exercise
Pick a company or business that you know well. Now think of a customized product or service that this company needs.Write a proposal to the managers of the business convincing them of the worthiness of your product.
The End