Information

Technology Project
Management
by Jack T. Marchewka

Power Point Slides by Jack T. Marchewka, Northern Illinois University

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 Chapter 3
Developing the Project
Charter and Baseline Project
Plan
 Learning Objectives
• Describe the five project management processes and
how they support each phase of the project life cycle.
• Define the project management knowledge area
called project integration management and describe
its role in project plan development, project plan
execution and overall change control.
• Develop a project charter and describe its
relationship to the project plan.
• Identify the steps in the project planning framework
introduced in this chapter and describe how this
framework links the project’s measurable
organizational value (MOV) to the project’s scope,
schedule and budget.
 PLC Phases
Conceptualize Develop Execute
& Project Plan & Close Evaluate
Initialize & Control Project Project
Project Charter Project

n
Project t io
nta Final Project

P
Business Charter e

la
Project Evaluations
em

nn
Case &
pl

in
Report & & Lesson

g
Plan Im Presentation Learned
SDLC
Deliverable
Deliverable Deliverable Deliverable
is
ys

D
l

es
na

ig
A

n
Information
System

IT Project Management Foundation Deliverable

PM Processes
Initiating Planning Executing Controlling Closing
PM Objectives Scope Schedule Budget Quality

Tools Project Management Information Systems Development

Infrastructure Organizational Project Technical

Integration Mgmt Scope Mgmt Time Mgmt Cost Mgmt Quality Mgmt H.R. Mgmt
PMBOK Areas
Communications Mgmt Risk Mgmt Procurement Mgmt
I
 The Business Case has been
approved, but…
• Who is the project manager?
• Who is the project sponsor?
• Who is on the project team?
• What role does everyone associated with the project play?
• What is the scope of the project?
• How much will the project cost?
• How long will it take to complete the project?
• What resources and technology will be required?
• What approach, tools and techniques will be used to develop the information
system?
• What tasks or activities will be required to perform the project work?
• How long will these tasks or activities take?
• Who will be responsible for performing these tasks or activities?
• What will the organization receive for the time, money and resources
invested in this project?
Project Management
Processes
Project vs. Product
Management processes
Project Management Processes
and ITPM Phases
 Project Management Process
• Project Management Process Groups
– Initiating
– Planning
– Executing
– Controlling
– Closing
Project Integration Management
• Project Plan Development
– Constraints and Assumptions
– Tools
• Project Plan Execution
– Work authorization system
– Status review meetings
• Overall Change Control
– ensure process in place to evaluate the value of proposed
change
– determine whether accepted change has been implemented
– include procedures for handling emergencies
– help project manager manage change
Project Integration Management
 The Project Charter
• Together with the baseline project plan
provide a tactical plan for carrying out the
project.
• Serves as an agreement or contract
between the project sponsor and team.
 The Project Charter
• Documents the project’s MOV
• Defines the project infrastructure
• Summarizes the details of the project plan
• Defines roles & responsibilities
• Shows explicit commitment to the project
• Sets out project control mechanisms
 What Should Be in a Project
Charter?
• Project ID
• Project Stakeholders
• Project Description
• MOV
• Project Scope
• Project Schedule (summary)
• Project Budget (summary)
• Quality issues/standards/requirements
• Resources
• Assumptions & Risks
• Project Administration
• Acceptance & Approval
• References
• Terminology (acronyms & definitions)
Project Charter Template
Project Planning Framework
 Project Planning Framework
• The MOV
• Define the Project’s Scope
– Initiation
– Planning
– Definition
– Verification
– Change Control
 Project Planning
Framework – cont’d.
• Subdivide the Project into Phases
• Tasks-Sequence, Resources and Time
Estimates
– Sequence
– Resources
– Time
• Schedule and Budget-The Baseline Plan
 The Kick-Off Meeting
• Officially starts the work on the project.
• Brings closure to the planning phase.
• Communicates to all what the project is
about.
• Energizes stakeholders.
• Engenders positive attitudes.