Proposal for an Automated Inventory System of Spoiler Marketing

Prepared by: Arancillo, Wallen Mae Arlanza, Ella Mae Blancaflor, Jay Ann Marie Genegaban, Maureen Guardafavo, Mercy Joy BSIS 3A

Background
The Spoiler Marketing gets their stocks from Manila and paid it by terms. In manual inventory missing receipts, sales, purchases, expenses and inventory records are hard to track back. Recording of products sales, purchases, expenses and inventory are in manual form. The Accountant manually computes and total the amount of Monthly sales, purchases, expenses, tax and inventory.

What is an Inventory
Inventory is an idle material resource of an enterprise awaiting future sales, use, or transformation

Inventory is the stock of any item or resource used in an organization and can include: raw materials, finished products, component parts, supplies, and work-in-process

The existing system

Manual Inventory System

Manual Inventory System

The problem
Less efficient and effective Data management
Not a user friendly and Takes a lot of time

High cost for data storing

Inconsistent Data and No Backup and Recovery

The proposed system

Automated Inventory System

Automated Inventory System

The Benefits

Easier tracking down the purchases, expenses and inventory records Support for inventory management that helps record and track materials on the basis of both quantity and value

Optimize the security and validity of the number of supplies, sales, purchases, expenses every month
Uses less of time for the accessing data or information All data or information that currently stored in the drawers or racks will be transfer to the database system that will be safely saved in the computer

Data Flow Diagram

The Automated Inventory System starts from storing the coding numbers of each product into a database file. It will automate the inventory system as displaying the number of products purchased and it automatically save the number of products sold.

The Automated Inventory System that we are to develop helps to make the process management become more efficient and easier. It is designed with an optimized and systematic Automated Inventory System that has a user friendly interface as well as a systematic and automated approach for easier handling and this improved the Data Management System.

Advantages

User Friendly
This database system is very simple, practical and easy to use and in storing and accessing Data and information are uncomplicated.

Automation
The system will automate some of the processes that user suppose to do it manually.

Faster
All finding records activities will be done by the system. The customers wouldnt have to wait too long.

Backup and recovery

To prevent from losing Data and information, the system will have its own backup system that will be updated daily.

Conclusion
Our proposal shares information by using an automated network system that allows the Cashier (handles the purchases of products) and the Database Administrator (checks the products stocks) to distribute relevant information about the products inventory .

Less time and paper to consume and updated back up system is implemented.

Summary
The

Spoiler Marketing encounters many problems in their existing Manual Inventory System:
Less

efficient and effective Data management Not a user friendly High cost for data storing Takes a lot of time No Backup and Recovery Inconsistent Data

 This

project demonstrates the efficient and effective data and inventory management. It uses less of time for accessing data or information about the client and at the same time makes the process become faster. objectives of the study are the following: make the management system more efficient, data consistency, and provide a comfortable and easily services for clients.

The

 Therefore,

the group recommends Automated Inventory System to eliminate data redundancy errors and inconsistency of data. is also recommended that they had at least two persons that should be trained for the system.

It