Overview of Procurement and Program / Project Management

Strategic Management
END Evaluate

Strategy START
Goals & Benefits

Strategy

Review Benefits
Monitor

Vision Mission Delivery or Road Map

Programs &
Projects

Portfolio Programs Projects

Government Strategy
Evaluation and Revised Objectives

Strategy is the means by which the longterm objectives will be achieved.

Government Objectives

Portfolios, Programs and Projects Begin

Options Developed

Cabinet Decisions

Governance Structure
Program Board Program Steering Committee Program Program Champion & Project Champion Board Program Processes Program Program Program Communication Office Manager Program Decision Tree Project Project Project Project Team Manager Manager Manager
Team

Programs, Projects and Operations

Programs or Programmes are a group of related projects managed in a coordinated way to obtain controls not available from managing them individually. - PMI Projects are temporary and unique. A project is a temporary endeavor undertaken to create a unique product, result or service. - PMI Operations are ongoing and repetitive activities.

Program & Project Life Cycle

Set up Define Programme Establish Program Mgt

Pre-program Start -up

Deliver Benefits

Close the Close out program Process

PMI Program Life Cycle

Initiation of Project

Planning

Execution

Monitoring & Control Process

Close out Process

PMI Project Life Cycle

Project Definition - To realise Objectives The project is defined in terms of time, scope, cost and satisfaction. Example: To introduce a new household cooking product in 10 months, within a budget of $2M and meeting consumer defined standards.

Stakeholder Management
THREE MAIN STAKEHOLDERS YOU SHOULD IDENTIFY

High Level Influences all / Funding / Approval

Middle Level Management / Practitioner/ Benefactors

User Group Users, Wider Stakeholders, Other Benefactors Implementers

Procurement in Project Phases

Initiation
Procurement of services, professional staff, services for investigations, feasibility studies, designs, costing and economic analysis, and project managers.

Planning
Procurement of services to aid planning, costing, budgets, and management competencies etc.

Execution
Procurement of suppliers, consultants, equipment, and other services.

Monitoring
Procurement of monitoring tools and services.

Close out
Procurement of audit services for close out.

Procurement is conducted throughout all of the project phases

Closeout of Project
Confirm delivery of the goods, results and/or services. Closeout will involve: Get Client acceptance for deliverables Ensure that all deliverables are provided Get client sign-off on the final Report Conduct post-implementation audit Prepare report on lessons learnt

Questions?