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Project Management

1. What is Project Management

Turn your phones off

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Who wants to be a project manager?

Why?

Who wants to work with a project manager?

When? Where? How?

A walk through the course outline

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The textbook

Gray, C., & Larson, E. (2006). Project management The managerial process (3rd ed.). NY: McGraw-Hill. 658.404 G791p3

Weeks 13

Project Management Framework


Project Selection and Portfolio Management Project Management Plans Managing Project Change Project Marketing Project Leadership Managing Project Teams Project Conflict Management Performance Management Global IT Project Management Current Issues in Project Management Revision

Weeks 46

Weeks 79 Weeks 10 12 Week 13

Assessment Task

Release Date Weekly Week 2

Due Date

Weighting

Task Type A A

Tutorial Participation Team Project Proposal (Stage-1) Team Project Proposal (Stage-2) Team Report

Weeks 1-11 Week 5, Wednesday 20th August 4pm Week 8, Wednesday 10th September 4pm Week 11, Wednesday 1st October 4pm End of semester

10% 10%

Week 2

15%

Week 7

15%

Final Examination

50%

View > Notes Page

Week 1

The Project Management Framework

8 things you want to know


What is a Project? Process Groups The Triple Constraint What is Project Management? The Project Manager Importance of Project Management Project Management Framework Integrated Approach

1. What is a Project?

Beginning

Middle

End

All projects have a beginning, a middle and an end.

A definition:

A temporary endeavor undertaken to accomplish Beginning Middle End a unique purpose

1994
31%
Critical Failures

53%
Challenge d

16%
Success

Not even completed

Typically 189% over budget

OTOBOS

Source: CHAOS Report 1995 by the Standish Group Access it here: http://net.educause.edu/ir/library/pdf/NCP08083B.pdf

1998 2001 2002 2007

200K 300K

500K
??

More & more IT projects are starting each year

A target outcome

A defined life span

Cross organisational participation

New or unique

Time, Cost and performance requirements

Projects have a common set of characteristics which can also be defined by what they are not

A target outcome

A defined life span

Cross organisational participation

New or unique

Time, Cost and performance requirements

Projects have a common set of characteristics

which can also be defined by what they are not

What a project isnt


Explorations Go on indefinitely One team or one person working alone Creating the same thing multiple times No constraints on time, cost or performance

Projects v Not Projects

Process Groups
Initiate

Plan Monitor & Control


Implement Close

All projects typically go through these five processes

Step 1

Step 2

Step 3

Result

inputs

activity

outputs

A process is a series of actions directed towards a particular result.

Figure 1.1 Project Life Cycle


(Gray & Larson, 2006, p6)

PMI and the PMBOK

www.pmi.org
PMP certification Google PMBOK.pdf

Project Management Organisation PMI IPMA APM AIPM

Head office USA Europe UK Australia

Number of members 240,000 30,000 15,000 7,100

There are alternatives to PMI

3. The Triple Constraint


Time

Scope

Cost

Also known as the IRON TRIANGLE

Figure 1.1 Triple Constraint of Project Management

The Quadruple Constraint


Time

Quality Scope Cost

Warning: Quality has many definitions

4. What is Project Management?


Advantages of Project Management Better control of financial, physical, and human resources Improved customer relations Shorter development times Lower costs Higher quality and increased reliability Higher profit margins Improved productivity Better internal coordination

stakeholders

Performing Organisation stakeholders Client - Sponsor

Project Manager

stakeholders

Project Team

stakeholders

5. The Project Manager

Week 6 Leading Teams Week 7 Managing Teams

(Schwalbe, 2006, p17)

6. Importance of Project Management


Increased use of Project Management Compressed product life cycle Global competition Knowledge explosion Corporate downsizing Increased customer focus Development of Third World and closed economies

7. Project Management Framework


Time Management Cost Management Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

The PMBOKs 9 Knowledge areas

Figure 1.2 Project Management Framework

8. Integrated Approach
Stakeholders are people involved in or affected by project activities Stakeholders include: Project sponsor Project manager Project team Support staff Customers Suppliers Opponents to the project

Why would a team member be a stakeholder?

Sponsor & Supporters

Suppliers

Project Team

Customers

Opponents

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

The PMBOKs 9 Knowledge areas

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

Time Management

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

Cost management

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

Scope Management

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

Quality Management

Remember this?

The first four knowledge areas are Core Functions

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

The next four knowledge areas are Facilitating Processes

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

HR Management

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

Risk Management

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

Communications Management

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

Procurement Management

Contract staff

HR Management

What knowledge area do contract labourers fall into?

Procurement Management

Time Management

Cost Management

Scope Management

Quality Management

Integration Management

HR Management

Risk Management

Communication Management

Procurement Management

Integration Management pulling it all together

What if its not Integrated?


Time Management Cost Management
Integration Management

Scope Management

Quality Management

HR Management

Communication Management Risk Management

Procurement Management

Figure 1.2 Integrated Management of Projects

Technical skills

People Skills

Budgeting, Scheduling, Documenting

Leading, Motivating, Listening, Empathising

Which ones are most important for projects?

Figure 1.3 Technical and Sociocultural Dimensions of Project Management

BetterProjects.net

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