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FEASIBILITY/ RECOMMENDATION

REPORT

Reports can vary in length: Generally, a shorter report is approximately one to five pages A longer report is more than five pages.

Feasibility reports
Can we do it, should we do it?

A Feasibiltiy/recommendation report accomplishes two goals:


First, it studies the practicality of a proposed plan.
Then, it recommends action.

Feasibility/Recommendation Report
This informal report presents readers with specific suggestions that affect personnel, equipment, procedures, products, services and so on. Although the reports main purpose is to persuade, every recommendation report must be supported by objectve data

Feasibility Reports (Recommendation Reports)


Occasionally, your company plans a project but is uncertain whether the project is feasible. For example Your company might be considering the purchase of equipment but is concerned that the machinery will be too expensive. Maybe your company wants to introduce a new product to the marketplace, but your manager wants to be sure that a customer base exists before funds are allocated.

One way a company determines the viability of a project is to perform a feasibility study, to document the findings, and then to recommend the next course of action.

The following are components of an effective feasibility report. 1. Heading 2. Introduction (overview, background) 3. Discussion (body, findings) 4. Conclusion/recommendations

Heading
DATE: TO: FROM: SUBJECT: (topic + focus)

SUBJECT: FEASIBILITY REPORT ON XYZ PROJECT (focus) (topic)

Introduction (overview, background)


Objectives. Under this subheading, you
can answer any of the following questions: What is the purpose of this feasibility report? Until you answer this question, your reader does not know. One of your responsibilities is to provide background data. To answer the question regarding the reports purpose, you should provide a clear and concise statement of intent.

What problems motivated this study? To clarify for your readers the purposes behind the study, briefly explain either:
What problems cause doubt about the feasibility of the project (i.e., is there a market, is there a piece of equipment available which would meet the companys needs, is land available for expansion?) What problems led to the proposed project ( i.e., current equipment is too costly or timeconsuming, current facilities are too limited for expansion, current net income is limited by an insufficient market)

Who initiated the feasibility study? List the name(s) of the manager(s) or supervisors(s) who requested this report. Personnel. Document the names of your project team members, your liaison between your company and other companies involved, and/or your contacts at these other companies.

Discussion (body, findings)


Under this subheading, provide accessible and objective documentation. Criteria. State the criteria upon which your recommendation will be based. Criteria are established so you have a logical foundation for comparision of personnel, products, vendors, costs, options, schedules, and so on. Analysis. In this section, compare your findings against the criteria. In objectively written paragraphs, develop the points being considered. You might want to use a visual such as a table to organize the criteria and to provide easy access.

Conclusion/recommendations
Conclusion. In this section, you go beyond the mere facts as evident in the discussion section: you state the significance of your findings. Draw a conclusion from what you have found in your study. For example, state that Hassan is the best candidate for director of Personnel or Site 3 is the superior choice for our new location. Recommendations. Once you have drawn your conclusions, the next step is to recommend a course of action. What do you suggest that your company do next? Which piece of equipment should be purchased, where should the company locate its expansion, or is there a sufficient market for the product?

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