1

Introduction to Operational Rules

Operational procedures standardized Process of operations codified in volumes/guides Post Offices supplied with volumes for reference

Modifications to any procedures communicated by Postal Directorate

2

Classification of volumes/guides

Conditions prescribed for customers transaction with PO Procedure for various administrative or operative functions outlined in volumes
Procedure for regulating pay/allowances codified in FR & SR

Postal Manuals
Prescribes rules for performing various jobs Explains procedure for performing various jobs Guides staff on internal operations Fixes standard for carrying out each item of work Classified into eight volumes I to VIII Rules for SB/SC in separate volumes POSB Manual Vol I & II
4

Postal Manual Volume I

Compilation of various acts concerning PO transactions

It is in two parts
Contains :
Indian PO Act & Rules Savings Bank Act & Rules Savings Certificate Act & Rules 5

Postal Manual Volume II

Contains general regulations in PO dealing with

Appeals & petitions Personal matters Security deposits Stock Procedure for handling forged, counterfeit, defaced stamps & currency notes Contracts & procedure for printing Land & buildings Budget estimates & controlling expenditure Miscellaneous rules relating to official display of National flag, National anthem etc.

Postal Manual Volume III

Deals with matter relating to discipline Procedure for writing-up of CRs (APAR) Contains CCS(CCA) Rules & Conduct & Engagement Rules for Gramin Dak Sevaks Contains schedules showing administrative powers of different class of officers
7

Exercise 3.1.1

Postal Manual Volume IV

Part I deals with rules regarding :
Appointments & promotions Transfers & postings Leave, pensions & gratuities Revision of establishments

Part II has appendices which outline the rulings regarding recruitment/examination

Postal Manual Volume V

Rules regarding treatment of articles in Mail & sorting departments Prescribes procedure for investigation
Manner of preparation of Due Mail & Sorting list

10

Postal Manual Volume VI

Operational procedure for ordinary & accountable mails, money orders and consolidation of accounts Classified into three parts I, II & III

11

Volume VI Part I
Deals with
Miscellaneous rules Mails Sorting Delivery Registration & parcel departments

12

Volume VI Part II
Deals with operational procedure for
Money orders Indian Postal Orders

13

Volume VI Part III

Details the consolidation of accounts of Sos at HO Outlines the accounting process in Sub Offices

List out the duties of Postmen and LB peons

14

Exercise 3.1.2

15

Postal Manual Volume VII

Describes mail operation in general

Outlines procedure for handling mails in sorting offices Detail process for handling of bags in TMOs Explains work to be performed in RO of RMS/sorting office
16

Postal Manual Volume VIII

Prescribes duties of Head of Circle, Head of Division, Head of Sub-Division, PRIs, Overseers, Stores Depots & RLO

Administrative functions of HOC/HOD/SubDivisional Heads

Returns to be submitted by Sub Divisional Head and Divisional Head

17

Post Office Guides

Prescribes conditions for transactions with PO Contains guidelines for customers Available in four parts Part I, II, III & IV

18

Post Office Guide Part I

Conditions for acceptance and delivery of of mails and Money orders Conditions are serialized and called clauses Clauses are indexed for easy reference

19

Post Office Guide Part II

Conditions for handling inward/outward foreign mails Stipulates the prohibitions and restrictions relating to foreign post

20

Post Office Guide Part III

Contains list of Post offices

21

Post Office Guide Part IV

Conditions relating to SB & SC business

22

Book of Branch Office Rules

Contains rules for handling Postal business exclusively at Bos List out the records to be maintained in Bos Acts as guide to BPMs in carrying out day-to-day operations

23

Exercise 3.1.3

24

PO SB Manual Volume I
Prescribes operational procedure for various types of accounts List of appendices which deals with various issues like cheque system, pay roll savings scheme, preservation of records, questionnaire for inspection of SB/SBCO branch of HO

25

PO SB Manual Volume II
General procedure for handling savings certificates Deals with operational procedure for various types of savings certificates Appendices deals with settlement of claim cases and rules for preservation of records

26

SBCO Manual
SBCO set-up in each HO to maintain control accounts of SB & to carry out day-to-day checks of work done by SB branch Carry out percentage checks of vouchers & other items of work and non cash transactions To verify binder/ledger balance periodically To keep safe custody of important records such as vouchers,undelivered PBs,LOTs etc.,
27

SBCO Manual
Check annual calculation of interest as per percentage prescribed Preparation of annual interest cum silent statements

Maintain objection register

Submit periodical returns
28

Exercise 3.1.4

29

Financial Handbook Volume I

General system of accounts in PO Prescribes rules regardingHandling of cash Provision of funds Pay & allowances Contingent expenditure Establishment & service books Loans & advances Accounting of revenue & expenditure in r/o buildings & RMS vans 30

Financial Handbook Volume II

Procedure for compilation of accounts of HO & HRO and balancing of cash & valuables

31

Exercise 3.1.5

32

Compilation of FR & SR
Applicable in common to all government servants FR outline regulation of pay of government servant under various circumstance SR relates to regulation of TA of government servants under various circumstances & joining time

33

CCS (Leave) Rules, 1972

Stipulates rules regulating various kinds of leave

34

CCS (Pension) Rules, 1972

Outlines process of granting pension and other benefits on succession from government service

35

CCS(MA) Rules
Apply to all Government servants Persons in Railway service excluded from the purview provision of medical facilities to Government servants & members of their family Re-imbursement of expenditure to the extent provided in the rules
36

Exercise 3.1.6

37

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