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APA Tutorial
This Powerpoint presentation is designed to provide you with the basics of APA format and other general writing guidelines. It is not to be considered a comprehensive source. For complete APA requirements, refer to the APA publication manual (6th Edition). You also may want to consult the resources provided at the end of this tutorial, such as the Purdue Online Writing Lab.
Finding Sources
Peer-reviewed Articles
Peer-reviewed or refereed journals are publications that have their submitted articles evaluated by outside experts (peers) in the subject area (Bachand & Sawallis, 2003, p. 40).
Sample Databases
Management
Database Generated Citations Caution: Database generated APA citations are NOT correct
You must consult APA guidelines
Correct citation:
Gresham, F. M. (1984). Social skills and self-efficacy for exceptional children. Exceptional Children, 51(3), 253-261. doi:10.1108
Italic Note: APA 6th edition does not require listing the database source (APA, 2010, p. 192) Must list DOI if available (see slide no. 33)
Basics
Double space entire paper including headings Two spaces after end punctuation in sentences (recommended) Use 10 pt to 12 pt Times New Roman or similar font 1 inch margins all around Indent paragraphs inch Number pages consecutively beginning with the title page
(Angeli et al., 2010)
Example
Example
Use third person point of view instead of first person point of view.
The study supported ... not.I found out
Language
Use clear and concise language: avoid interpretive language Studies do not prove, they support
Do not say, This study proved that ... Instead say, The study showed ...
2.
Be sensitive to labels.
Refer to people in a culturally sensitive manner that reflects their cultural preferences.
3.
Acknowledge participation.
State The children completed the survey instead of The survey was administered to the children
(APA, 2010, p. 71-73)
Example
Emphasize abilities, not limitations. Do not use negative language. Do not write: Suffers from ______ Instead write: A child with _______
(APA, 2010, p. 73)
Example
Subject/Pronoun Agreement
The student (singular).his/her (singular) Students (plural)their (plural)
Subject/Verb Agreement
Your subject and verb must agree in number (singular and plural).
Correct: The data indicate that.. Incorrect: The data indicates that.
Correct: The phenomena occur. Incorrect: The phenomena occurs.
(APA, 2010, p. 79)
Example
The student had difficulty with reading comprehension because of his/her limited English proficiency.
Although these findings support _____, the results are not typical.
(APA, 2010, p. 84)
All numbers 10 and above Example 25 years old Numbers preceding a unit of measurement Example a 5-mg dose
Fractions, decimals, percentages, ratios, percentiles & quartiles Examples a ratio of 16:1 the 5th percentile
Time, dates, ages, scores and points on a scale Examples 1 hour 15 minutes scored 5 on a 8-point scale
(APA, 2010, p. 111-112)
Use words to express numbers below 10 Use words anytime a number begins a sentence, title, or heading Common fractions
Example
Formatting
Four Sections
Ask instructor about assignment requirements. An APA paper may include four major sections:
Running Head in a mixture of capital and lowercase letters followed by the title of the paper in all capital letters aligned to the left. At the far right of the page header is the page number (numbered consecutively).
(Note: The title page header includes Running Head and is different than the other pages) (Angeli et al., 2010)
Page Header
Page header is noted on the top of every page
Every page after the title page has a page header that includes the title of the paper in all capital letters aligned to the left and the page number (numbered consecutively) aligned to the right
APA FORMAT
Title
2
Page #
Title Page
Running head Running head: APA FORMAT Title of paper (capital letters) 1 Page number
APA Format
Kathleen Golly
Abstract
Page header:
2
TITLE OF PAPER
Abstract (centered, at the top of the page) Brief (between 150 and 250 words) summary of your paper Accurate, concise, and specific language.
Headings
Different levels of headings Use consecutively
2 Left-aligned, Boldface, Uppercase and Lowercase Headings 3 Indented, boldface, lowercase heading with period.
4
5
Sample Headings
Methods (Level 1) Site of Study (Level 2) Participant Population (Level 2) Teachers. (Level 3)
Students. (Level 3)
Results (Level 1) Spatial Ability (Level 2) Test one. (Level 3) Teachers with training (Level 4)
Citing Sources
Plagiarism
Plagiarism is the representation, intentional or unintentional, of someone else's words or ideas as one's own (State University of New York at New Paltz, n.d., para 4).
The academic penalty may range, for instance, from a reprimand accompanied by guidance about how to avoid plagiarism in the future to failure for the course (State University of New York at New Paltz, n.d., para 5).
You must correctly cite the use of another persons words or ideas in your paper. You must cite all direct quotes, paraphrases, and the use of other peoples ideas in your paper. If you use only an authors ideas and change the words, you must clearly identify the source of the ideas.
You must cite anything that is not your original idea or words Cite all paraphrases in the body of your paper (Authors last name, year).
The study supported the finding that children learn best through multisensory approaches (Smith, 2002). Punctuation mark outside parentheses
Example
Lead in phrase __________ (Last name, year, p. #). OR Lead in phrase Last name (year) _________________ (p. #).
Do Example
OR
Children learn best by ______________ (Smith, 2002, p.11).
Include page number
OR
Children learn best through ______ (Smith, 2002, p. 11) and hands-on learning experiences.
Example
Students often had difficulty using APA style, especially when it was their first time citing sources. This difficulty could be attributed to the fact that many students failed to purchase a style manual or to
et al., ask their teacher(Angeli for help. (p. 2010) 199)
In-text Citations
Type of citation One work by one author One work by two authors One work by three authors One work by four authors One work by five authors One work by six or more authors Groups (readily identified through abbreviation) as authors Groups (no abbreviation) as authors First citation in text Walker (2007) Walker and Allen (2004) Gilsenan, Ramirez, and Smith (1999) Gilsenan, Ramirez, Soo, and Smith (2008) Gilsenan, Ramirez, Hicks, Soo, and Smith (2003) Smith et al. (2005) National Institute of Mental Health (NIMH, 2003) Subsequent citations in text Walker (2007) Walker and Allen (2004) Gilsenan et al. (1999) Gilsenan et al. (2008) Gilsenan et al. (2003) Smith et al. (2005) Parenthetical format, first citation in text (Walker, 2007) (Walker & Allen, 2004) (Gilsenan, Ramirez, & Smith, 1999) (Gilsenan, Ramirez, Soo, & Smith, 2008) (Gilsenan, Ramirez, Hicks, Soo, & Smith, 2003) (Smith et al., 2005) (National Institute of Mental Health [NIMH], 2003) (University of Pittsburgh, 2005) Parenthetical format, subsequent citations in text (Walker, 2007) (Walker & Allen, 2004) (Gilsenan et al., 1999) (Gilsenan et al., 2008) (Gilsenan et al., 2003) (Smith et al., 2005)
NIMN (2003)
In-text Citations
Remember to include page numbers for all direct quotes For 1-2 authors: List both last names every time! For 3-5 authors: List all last names the first time, then use the first authors last name followed by et al. for subsequent entries For 6+ authors: List the first authors last name and et al. (List all authors on the reference page)
Organization as author: - Write out the organizations full name the first time Example with any abbreviation in brackets (National Education Association [NEA], 2011). - Subsequent citations: use abbreviation Example (NEA, 2011).
Capitalize only the first letter of the first word of an article or book title and subtitle, the first word after a colon or a dash in the title, and proper nouns.
Social skills and self-efficacy for exceptional children
Example
Note: Do not capitalize the first letter of the second word in a hyphenated compound word.
If multiple sources by the exact same author(s) list them by date (earliest first) on the reference page
References
1. First: Decide what type of source it is 2. Next: Refer to Purdue Online Writing Lab or the APA manual (6th Edition) 3. Locate sample citation and copy format exactly
OR
1. Decide what type of source it is 2. Use the automatic citation feature of the database AND 3. Adjust the citation based on the Purdue Online Writing Lab or the APA manual (6th Edition)
(See APA manual or Purdue OWL for more detailed explanations and additional reference types)
(Angeli et al., 2010)
Mosteller, F., Nave, B., & Miech, E. J. (2004). Why we need a structured abstract
in education research. Educational Researcher, 33(1), 29-34. doi:10.1037/1054-5844.23.4 (APA, 2010, pg.188-192)
DOIs are usually located on the first page of an article often in the upper right hand corner near the copyright information. Sage Premier consistently lists DOIs on the title page of the journal article. If you cannot find the DOI, check the article title in the SAGE premier database and try to locate the DOI that way.
(APA, 2010, pg. 189)
Go to Sage Premier. Browse journals by discipline. Click on education under social sciences. Select The Journal of Special Education. Search for CBM. Locate the article The predictive validity of CBM writing indices for eighth-grade students. The DOI is located on the first page. (see next slide)
______________________________________________________
The Predictive Validity of CBM Writing Indices for Eighth-Grade Students Janelle M. Amato and Marley W. Watkins J Spec Educ 2011 44: 195 originally published online 27 March 2009 DOI: 10.1177/0022466909333516 The online version of this article can be found at: http://sed.sagepub.com/content/44/4/195 _____________________________________________________________
and http://www.sagepublications.com
No DOIs
Some articles do not have DOIs If you accessed the article from an online periodical or online journal that is only available online and not in print, you should provide the website for the homepage of the journal.
Author, A. A., & Author, B. B. (Date of publication). Title of article. Title of Online
Example
Periodical, volume number(issue number if available). Retrieved from http://www.someaddress.com/full/url/
If you accessed the article from a database, you do not need to provide the website for the database.
Mosteller, F., Nave, B., & Miech, E. J. (2004). Why we need a structured abstract
Example
Reference Page
The reference list must be double-spaced, and entries should have a hanging indent (see example on next page)
23
American Psychological Association 6th ed. Washington, DC: American Psychological Association.
Angeli, E., Wagner, J., Lawrick, E., Moore, K., Anderson, M., Soderland, L.,
& Brizee, A. (2010). APA format and styling guide. Retrieved from http://owl.english.purdue.edu/owl/resource/560/01
Advanced APA
A table shows numerical values or textual information arranged in an orderly display of columns and rows (APA, 2010, p. 125).
A figure can be a chart, a photograph, a graph, a scatter plot, a drawing or any other illustration.
(APA, 2010, p. 125).
Tables
Example: Double space
Table 1
Use only horizontal lines when needed for clarity Do not use vertical lines Title of table in italics Number tables consecutively May include a note under table if information is needed to understand . (APA, 2010, table p. 129)
Grade 1 2 3
Sight 19 16 12
Analysis 0 1 4
Total
Level
Note: Sight indicates the number of words read correctly on the first try. Analysis indicates the number of missed words that were corrected when reread a second time. Total indicates the total number of words read correctly.
Figures
Example:
Double space Figure 1 Graphic Similarity of Substitution Miscues
Graphic Similarity of Miscues
80% 70% 60% 50% 40% 30% 20% 10% 0% Beginning Middle Graphic Similarity
Title of figure in italics Number figures consecutively Include a note at the bottom if information is needed for clarity (Angeli et al., 2010)
Percent
End
Note. This figure shows the graphic similarity in the beginning, middle, and end of substitution miscues.
Additional Resources
1. APA Formatting and Style Guide. Provides detailed explanation and examples of all components of APA. http://owl.english.purdue.edu/owl/resource/560/01/
2. Free tutorial on APA. Includes specific examples. http://www.apastyle.org/learn/index.aspx 3. Specific examples of references. Explains DOIs. http://www.library.uncc.edu/display/?dept=reference &format=open page=1094
References
American Psychological Association (2010). Publication manual of the American Psychological Association 6th ed. Washington, DC: American Psychological Association. Angeli, E., Wagner, J., Lawrick, E., Moore, K., Anderson, M., Soderland, L., & Brizee, A. (2010). APA format and styling guide. Retrieved from http://owl.english.purdue.edu/owl/resource/560/01 Bachand, R. G., & Sawallis, P. P. (2003). Accuracy in the identification of scholarly and peerreviewed journals and the peer-review process across disciplines. Serials Librarian, 45(2), 39-59. Retrieved from http://serialslibrarian.us/ Onwuegbuzie, A. J., Combs, J. P., Slate, J. R., & Frels, R. K. (2009). Editorial: Evidence-based
guidelines for avoiding the most common APA errors in journal article submissions.
Research in the Schools, 16(2), 1. Retrieved from http://www.msstate.edu/ State University of New York at New Paltz (n.d.). Academic integrity. In Academic policies and procedures. Retrieved from http://www.newpaltz.edu/advising/policies_integrity.html